NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


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Monday, October 16, 2017
Boardroom, 550B Comox Road, Courtenay, BC commencing at 10:00 am.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. DELEGATIONS:
1) FLOODING AT 4800 BLOCK KILMARNOCK DRIVE
 
Janet Thomas to present a petition and information regarding flooding along the 4800 block of Kilmarnock Drive and request a peer review of the report "Stormwater Management Program - Argyle Road Site", submitted in November 2012 as part of the Development Permit DP 6A 12 (34083 Yukon Inc. - Kensington Island Properties). [Item
 
B. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated October 2017 for receipt. [Item
208All1 person/1 vote
 
C. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Area A Advisory Planning Commission meeting held September 25, 2017 for receipt. [Item
208All1 person/1 vote
 
Minutes of the Area C Advisory Planning Commission meeting held September 27, 2017 for receipt. [Item
208All1 person/1 vote
 
2) ELECTORAL AREA C – DEVELOPMENT VARIANCE PERMIT DV 2C 17 – 7045 RAILWAY AVENUE (LOWE)
 
Report dated October 2, 2017 regarding Development Variance Permit Application DV 2C 17 to increase the maximum height for an accessory building from 6.0 metres to 9.1 metres at 7045 Railway Avenue (Lowe) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Correspondence dated October 6, 2017 from Carol Hilton, 7024 Railway Avenue, regarding DV 2C 17 (7045 Railway Avenue - Lowe) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 2C 17 - 7045 Railway Avenue (Lowe).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the board approve the Development Variance Permit DV 2C 17 (Lowe) to increase the height for an accessory building from 6.0 metres to 9.1 metres for a property described as Lot 6, Block 29, Comox District, Plan 28688, PID 001-739-387 (7045 Railway Avenue) with the condition that a visual buffer of coniferous trees along the west property line be maintained for the life of the accessory building;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
3) ELECTORAL AREA A– DEVELOPMENT VARIANCE PERMIT DV 3A 17 – 3541 CAMERON ROAD (CAHOON)
 
Report dated October 2, 2017 regarding Development Variance Permit Application DV 3A 17 to allow access to a carriage house via an internal staircase and to allow internal access to the accessory use below at 3541 Cameron Road (Cahoon) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 3A 17 - 3541 Cameron Road (Cahoon).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the board approve the Development Variance Permit DV 3A 17 (Cahoon) to allow access to the carriage house via an internal staircase and to allow internal access to the accessory use below for a property described as Lot 11, Section 28, Township 11, Nelson District, Plan VIP81228, PID 026-732-564 (3541 Cameron Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 2C 17 - 3780 COLAKE ROAD (COURTENAY AND DISTRICT FISH AND GAME PROTECTIVE ASSOCIATION)
 
Report dated October 5, 2017 regarding Zoning Bylaw Amendment Application RZ 2C 17 for 3780 Colake Road (Courtenay and District Fish and Game Protective Association) to recommend first and second readings and set a public hearing date for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
The complete application from the Courtenay and District Fish and Game Protective Association is attached for information. [Item
 
Recommendation #1:
 
THAT the board give first and second readings to Bylaw No. 485, Appendix B to staff report dated October 5, 2017, being the “Comox Valley Zoning Bylaw, 2005, Amendment No. 70” which rezones Lot 1, Sections 32 and 33, Township 10, Comox District, Plan EPP56506, PID 029-762-103; and Lot 1, Section 33, Township 10, Comox District, Plan VIP78343 except part in Plan EPP56506, PID 026-200-881 (3780 and 3786 Colake Road), from Upland Resource 400ha (UR-400ha) and Water Supply and Resource Area (WS-RA) to Upland Resource 400ha exception 7 (UR-400ha-7) and Water Supply and Resource Area (WS-RA);

AND FINALLY THAT pursuant to section 464(1) of the Local Government Act (RSBC, 2015, c. 1), the board schedule a public hearing for Bylaw No. 485, being the “Comox Valley Zoning Bylaw, 2005, Amendment No. 70” (RZ 2C 17).
208 and 213A, B, C1 person/1 vote
 
Recommendation #2:
 
THAT prior to a public hearing on Bylaw No. 485, being the “Comox Valley Zoning Bylaw, 2005, Amendment No. 70”, the Courtenay and District Fish and Game Protective Association be required to delineate the triangular portion of Lot 1, Sections 32 and 33, Township 10, Comox District, Plan EPP56506, that is zoned Water Supply and Resource Area (WS-RA) using flagging or similar visual marker in order to prevent inadvertent encroachment.
 
5) ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 1C 17 - 8645 ISLAND HIGHWAY (CARR/LEWIS)
 
Report dated October 6, 2017 regarding Zoning Bylaw Amendment Application RZ 1C 17 for 8645 Island Highway (Carr/Lewis) to review the findings of the external agency referral and to recommend first and second readings and set a public hearing date for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board give first and second readings to Bylaw No. 488, Appendix A to staff report dated October 6, 2017, being the “Comox Valley Zoning Bylaw, 2005, Amendment No. 71” which rezones the Remainder of Lots 1 and 10, (DD20594N), Block 29, Comox District, Plan 3139, PID 002-039-389 (8645 Island Highway), from Country Residential One (CR-1) to Saratoga Commercial-Industrial (S - CI);

AND FINALLY THAT pursuant to section 464(1) of the Local Government Act (RSBC, 2015, c. 1), the board schedule a public hearing for Bylaw No. 488, being the “Comox Valley Zoning Bylaw, 2005, Amendment No. 71” (RZ 1C 17, Lewis/Carr).
208 and 213A, B, C1 person/1 vote
 
6) ELECTORAL AREA A - FARM LAND PROTECTION DEVEOPMENT PERMIT DP 13A 17 - HYLAND ROAD (GALIK AND HENDERSON/WIND)
 
Report dated October 2, 2017 regarding Farm Land Protection Development Permit Application DP 13A 17 to establish a buffer between a rural residential property and three agricultural properties on Hyland Road (Galik and Henderson/Wind) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board approve the Farm Land Protection Development Permit DP 13A 17 (Galik/Henderson) on the property described as Lot D, Section 33, Township 11, Nelson District, Plan 36103, Except Plan 39329 (Lot D, Plan 36103 Hyland Road) for the subdivision of a residential property adjacent to agriculturally designated properties with the condition that a 15 metre wide vegetative buffer adjacent to the common boundary be maintained and buildings are sited a minimum of 30 metres from the agriculturally designated properties;

AND FURTHER THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
7) ELECTORAL AREA B - FARM LAND PROTECTION DEVELOPMENT PERMIT DP 16B 17 - WHITAKER ROAD (SALO)
 
Report dated October 3, 2017 regarding Farm Land Development Permit Application DP 16B 17 to establish a buffer between a rural residential property and an agricultural property on Whitaker Road (Salo) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board approve the Farm Land Protection Development Permit DP 16B 17 (Salo) on the property described as Lot 5, Block 29, Comox District, Plan 25363 (Lot 5, Plan 25363, Whitaker Road) for the construction of a principal dwelling with the condition that the dwelling be setback a minimum of 15 metres from the agriculturally designated property, a fence along the rear property line be maintained and a 3 metre wide vegetative buffer consisting of one row of coniferous trees and two rows of trespass inhibiting shrubs is planted within 4 metres of the rear property line;

AND FURTHER THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
8) ELECTORAL AREA C - NON FARM USE WITHIN THE AGRICULTURAL LAND RESERVE - 2859 DAVIS ROAD (WILLIAMSON)
 
Report dated October 10, 2017 regarding a recommendation to forward an application to the Agricultural Land Commission (ALC) regarding the placement of a second house on a property as a non-farm use in the Agricultural Land Reserve (ALR) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve application ALR 4C 17 (Williamson) on lands known as Lot 12, District Lot 200, Comox District, Plan 30731 (PID 000-244-392), for the purpose adding a second house to a property;

AND FURTHER THAT the Comox Valley Regional District recommends the Agricultural Land Commission place a condition on the approval that the second dwelling be restricted to use by the owner or a member of the owner's immediate family;

AND FURTHER THAT the Comox Valley Regional District recommends the Agricultural Land Commission consider alternative siting arrangements of the second dwelling so that a second driveway, well, and septic field may not be necessarily required so as to create the least impact on the property’s agricultural potential;

AND FURTHER THAT the Comox Valley Regional District recommends the Agricultural Land Commission register a Section 219 restrictive covenant on title to decommission the second dwelling once it is no longer required for occupancy by the owners or the owners’ immediate family;

AND FINALLY THAT the application be forwarded to the Agricultural Land Commission.
208 and 213A, B, C1 person/1 vote
 
9) MERVILLE AUXILIARY FIRE HALL PROJECT
 
Report dated October 10, 2017 regarding a proposed timeline for the Merville fire protection service for receipt. [Item
209B, CWeighted
 
Recommendation:
 
THAT the Merville fire protection service auxiliary hall project proceed by:
1. Initiating discussions with the City of Courtenay Fire Department and Oyster River Fire Rescue to consider long-term service arrangements;
2. Establishing the minimum operational requirements for an auxiliary hall;
3. Conducting public engagement to obtain input and feedback on auxiliary hall requirements;

AND FURTHER THAT the 2018-2022 financial plans be developed for the Merville and Tsolum-Farnham fire protection services that consider a January 1, 2019 merger date and auxiliary hall construction process aimed at concluding by December 31, 2019.
209B, CWeighted
 
10) FORBIDDEN PLATEAU FIRE SERVICE – LETTER AND SIGNATURES
 
Report dated October 12, 2017 regarding a petition requesting a study for fire protection on Forbidden Plateau Road for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT a feasibility study be conducted to explore options associated with fire protection services on Forbidden Plateau Road, including, but not limited to, impacts to existing and future land use activities, the potential expansion of existing fire protection boundaries, a first responder vehicle located on Forbidden Plateau Road or a volunteer fire department;

AND FURTHER THAT up to $15,000 be committed to this project from the Electoral Area C feasibility study fund.
208All1 person/1 vote
 
11) COMMUNITY WORKS FUND STATUS REPORT
 
Report dated October 5, 2017 regarding the status of the Community Works Fund (CWF) interim balances in the various electoral area CWF reserves for receipt. [Item
208All1 person/1 vote
 
D. NEW BUSINESS:
E. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) Adjacent property owner comments regarding Development Variance Permit Application DV 2C 17 - 7045 Railway Avenue (Lowe)
 
Comments from property owners adjacent to the property pertaining to Development Variance Permit Application DV 2C 17 - 7045 Railway Avenue (Lowe) will be posted here prior to the Electoral Areas Services Committee meeting.
 
2) Adjacent property owner comments regarding Development Variance Permit Application DV 3A 17 - 3541 Cameron Road (Cahoon)
 
Comments from property owners adjacent to the property pertaining to Development Variance Permit Application DV 3A 17 - 3541 Cameron Road (Cahoon) will be posted here prior to the Electoral Areas Services Committee meeting.
 
F. MEDIA QUESTIONS:
G. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district.
208All1 person/1 vote
 
H. TERMINATION:
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