NOTICE OF MEETING
COMMITTEE OF THE WHOLE


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Tuesday, October 17, 2017
Boardroom, 550B Comox Road, Courtenay, BC commencing at 4:00 pm.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. DELEGATIONS:
1) PARTNERSHIP FOR WATER SUSTAINABILITY IN BC - LIFETIME MEMBERSHIP - DEBRA OAKMAN
 
The Comox Valley Regional District is a member of the Partnership for Water Sustainability in BC. The partnership is the hub for a “convening for action” network in the local government setting, and is responsible for delivering the Water Sustainability Action Plan program through partnerships and collaboration. The program includes the Georgia Basin Inter-Regional Education Initiative (IREI). The IREI involves five regional districts representing 75% of BC’s population.

An early participant in the Action Plan program, CVRD was the partnership’s sponsor regional district when the IREI was launched in 2012. The support of the CVRD Board was secured with the assistance of Debra Oakman. Her involvement with the work of the partnership dates back to 2008 when the regional district was created in its current form. Over the years, Debra has provided the partnership with her insight and suggestions at key decision points.

The partnership wishes to honour Debra and draw attention to her high-level contribution to the success of the Action Plan in general and IREI in particular. Both are guided by the “4Cs” - communicate, cooperate, coordinate, collaborate.

Kim Stephens (Executive Director) and Derek Richmond (Director & CAVI Past-Chair) will co-present a framed copy of the “letter of recognition” attesting to Debra’s Lifetime Membership in the Partnership.
[Item
 
B. MANAGEMENT REPORT:
Committee of the Whole management report dated October 2017 for receipt. [Item
208All1 person/1 vote
 
C. REPORTS:
1) TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Minutes of the Transit Management Advisory Committee meeting held on September 26, 2017 for receipt. [Item
208All1 person/1 vote
 
2) BC HYDRO PROJECT AND HYDROELECTRIC OPERATIONS
 
Stephen Watson, Stakeholder Engagement Advisor, BC Hydro, to present information regarding BC Hydro projects and hydroelectric operations.
 
3) COMOX VALLEY ECONOMIC DEVELOPMENT SOCIETY (CVEDS) STRATEGIC PRIORITIES, SECOND QUARTER UPDATE
 
John Watson and Justin Rigsby, Comox Valley Economic Development Society, to present a quarterly update on CVEDS strategic priorities.
 
Comox Valley Economic Development Society (CVEDS) Q2 and Q3 2017 Report Summary for receipt. [Item
209A, B, C, Cty, CmxWeighted
 
NOTE: The report was added to the agenda at 1:53 pm on Friday, October 13, 2017.
 
4) TRANSIT SERVICE TO THE NEW COMOX VALLEY HOSPITAL
 
Report dated October 11, 2017 to seek board direction on transit service to the new Comox Valley hospital for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT the conventional transit service routes that travel to the new Comox Valley hospital remain on Lerwick Road;

AND FURTHER THAT a report on the effectiveness of the Lerwick Road bus stop at the new Comox Valley hospital, including consideration ridership and safety, be provided to the Comox Valley Regional District board in August 2018.
209AllWeighted
 
5) POTENTIAL PARTICIPATION IN A COMMUNITY HEALTH NETWORK IN THE COMOX VALLEY
 
Report dated October 5, 2017 regarding the potential participation in a community health network in the Comox Valley for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District (CVRD) continue working with Island Health and the planning committee to:

- determine community interest and benefits;
- confirm the potential costs and support requirement of the CVRD to sustain a community health network;
- determine program deliverables and outcomes relevant to CVRD services;

AND FURTHER THAT staff report back to the Committee of the Whole on options and implications regarding the establishment of a Comox Valley community health network.
208All1 person/1 vote
 
6) 2015-2018 STRATEGIC PRIORITIES - STATUS REPORT
 
Report dated October 5, 2017 regarding an updated chart and listing of the Comox Valley Regional District’s 2015-2018 strategic priorities for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the 2015 – 2018 strategic plan attached to this report, be approved;

AND FURTHER THAT the completed items (shaded blue), excluding function 391 items, be removed from Schedule B and added to a Schedule C titled ‘completed strategic priorities’.
208All1 person/1 vote
 
7) AUDIT SERVICE PLAN FOR THE PERIOD ENDING DECEMBER 31, 2017
 
Report dated October 2, 2017 regarding the 2017 audit service plan for the Comox Valley Regional District (CVRD) to the board as submitted by the audit firm of MNP LLP for receipt. [Item
208All1 person/1 vote
 
8) GRANT STATUS REPORT
 
Report dated October 5, 2017 regarding grant applications and status of current approved grants for receipt. [Item
208All1 person/1 vote
 
D. NEW BUSINESS:
E. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
F. MEDIA QUESTIONS:
G. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
208All1 person/1 vote
 
H. TERMINATION:
Meeting Web Page