NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD
Thursday, November 9, 2017
Boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 9:30 am.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. IN-CAMERA MEETING:
B. ADOPTION OF MINUTES:
Minutes of the Comox Strathcona Waste Management Board meeting held September 14, 2017 for adoption.
208All1 person/1 vote
 
C. BUSINESS ARISING FROM MINUTES:
D. PETITIONS AND DELEGATIONS:
Troy Whittle and Tony Kuehne, Rockyview Canada Inc. (Discovery Park), to present information regarding their application to amend Landfill Permit 1602 to accept “off-site” industrial solid waste.
 
NOTE: this delegation has voluntarily withdrawn their application (update made on November 6, 2017 at 2:00 pm).
 
E. REPORTS:
1) COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Comox Strathcona Waste Management Advisory Committee minutes dated October 23, 2017 for receipt.
208All1 person/1 vote
 
2) REGIONAL COMPOST ADVISING ENGINEER CONTRACT AWARD
 
Report dated October 31, 2017 regarding the award of a contract for engineering services for the Comox Strathcona Regional Organics Management Facility for receipt.
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Recommendation:
 
THAT as a result of a competitive process, a contract be awarded to CH2M Hill for Engineering Services for the Comox Strathcona Regional Organics Management facility in an amount not to exceed $264,055 plus applicable taxes;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the contract.
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3) 2018-2022 PRELIMINARY FINANCIAL PLAN – SOLID WASTE SERVICE, FUNCTION NO. 391
 
Report dated November 1, 2017 regarding the preliminary 2018 - 2022 financial plan and work plan highlights for the solid waste service, function number 391 for receipt.
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4) OPERATIONAL AGREEMENT AWARD - VILLAGE OF TAHSIS
 
Report dated October 31, 2017 regarding entering into a five year agreement with the Village of Tahsis (Village), for the operation of the Tahsis Waste Management Centre (TWMC) for receipt.
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Recommendation:
 
THAT the Comox Valley Regional District enter into a five year agreement with the Village of Tahsis for the provision of solid waste services, as provided in the operational specifications of the agreement attached to the staff report dated October 31, 2017;

AND FURTHER THAT the Corporate Legislative Officer and the Chair be authorized to execute the agreement.
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5) SUMMARY OF THE COMOX STRATHCONA WASTE MANAGEMENT ILLEGAL DUMPING PREVENTION PROGRAM
 
Report dated October 31, 2017 regarding an update on progress, data collected and proposals for the Comox Strathcona Waste Management (CSWM) Illegal Dumping Prevention Program for receipt.
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6) COMOX STRATHCONA WASTE MANAGEMENT PUBLIC EDUCATION PROGRAM
 
Report dated October 25, 2017 regarding the key principles identified for the Comox Strathcona Waste Management (CSWM) Education Program for receipt.
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7) COMOX STRATHCONA WASTE MANAGEMENT REPORTING STRUCTURE
 
Comox Strathcona Waste Management reporting structure chart for receipt.
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8) 2015-2018 STRATEGIC PRIORITIES - STATUS REPORT
 
Report dated October 6, 2017 regarding the strategic priorities for Comox Valley Regional District staff for function 391, being Comox Strathcona Waste Management for receipt.
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Recommendation:
 
THAT the 2015 – 2018 strategic plan attached to the report dated October 6, 2017, be received;

AND FURTHER THAT the completed items (shaded blue) be removed from schedule A and added to schedule B (completed strategic priorities).
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9) MANAGEMENT REPORT
 
Comox Strathcona Waste Management Board management report dated November 2017 for receipt.
208All1 person/1 vote
 
F. BYLAWS AND RESOLUTIONS:
G. NEW BUSINESS:
H. ADDENDUM - UPON APPROVAL OF THE BOARD:
I. MEDIA QUESTIONS
J. TERMINATION:
Meeting Web Page