Electoral Areas Services Committee management report dated February 2018 for receipt.

Minutes of the Electoral Area A Advisory Planning Commission meeting held January 22, 2018 for receipt.

Minutes of the Electoral Area C Advisory Planning Commission meeting held January 24, 2018 for receipt.

Minutes of the Agricultural Advisory Planning Commission meeting held January 18, 2018 for receipt.

Report dated January 22, 2018 regarding Development Variance Permit Application DV 1A 18 to decrease the minimum front yard setback from 7.5 metres to 5.9 metres to allow for the construction of an accessory building at 7668 Ships Point Road (Gardave) for receipt.

Correspondence dated January 31, 2018 from John and Wendy Sheppard, 7662 Ships Point Road, regarding DV 1A 18 - 7668 Ships Point Road (Gardave).

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 1A 18 - 7668 Ships Point Road (Gardave).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 1A 18 (Gardave) to decrease the minimum front yard setback from 7.5 metres to 5.9 metres to allow for the construction of an accessory building on a property described as Lot 17, District Lot 26, Newcastle District, Plan 17305, PID 000-092-243 (7668 Ships Point Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated January 22, 2018 regarding Development Variance Permit Application DV 4C 17 to allow a carriage house to have access via an internal staircase, internal access to the accessory use below and to increase the maximum height from 7.0 metres to 7.5 metres at 1422 Seaview Road (Oldale) for receipt.

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 4C 17 - 1422 Seaview Road (Oldale).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 4C 17 (Oldale) to allow a carriage house to have access via an internal staircase, internal access to the accessory use below and to increase the maximum height from 7.0 metres to 7.5 metres for a property described as Lot K, Section 9, Township 5, Comox District, Plan 11119, PID 000-011-649 (1422 Seaview Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated January 24, 2018 regarding Development Variance Permit Application DV 5C 17 to allow an existing building to be considered a carriage house so the applicants can build a principal dwelling on the property at 2485 England Road (Landry) for receipt.

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 5C 17 - 2485 England Road (Landry).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 5C 17 (Landry) to allow an existing building to be considered a carriage house by allowing access via an internal staircase, internal access to the accessory use below and a ground level floor area greater than the second storey for a property described as Lot 2, District Lot 135, Comox District, Plan 24918, PID 002-836-203 (2485 England Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated December 20, 2017 regarding Development Variance Permit Application DV 3C 17 to to increase the duration for which a temporary sawmill may operate on an agricultural property from 180 days to 3 years and to enable timber to be obtained from sources other than the subject property at 2186 Endall Road (Ludwig) for receipt.

Correspondence dated December 28, 2017 from Jane Neve, 7778 Sturgess Road, regarding DV 3C 17 - 2186 Endall Road (Ludwig) for receipt.

Correspondence dated January 31, 2018 from Tom and Tish Langdon, 7866 Sturgess Road, regarding DV 3C 17 - 2186 Endall Road (Ludwig) for receipt.

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 3C 17 - 2186 Endall Road (Ludwig).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 3C 17 (Ludwig) to increase the duration for which a temporary sawmill may operate on an agricultural property from 180 days to 3 years and to enable timber to be obtained from sources other than the property for the property described as Lot 6, Block 29, Comox District, Plan 3139, PID 006-285-929 (2186 Endall Road);

AND THAT the Corporate Legislative Officer be authorized to execute the permit;

AND FINALLY THAT the Corporate Legislative Officer remove the notice of the permit from the land title three years from the date of the applicant applied for the DVP, being November 3, 2020.

Report dated January 29, 2018 regarding non-farm use within the agricultural land reserve ALR 2B 17 & ALR 3B 17 to place imported fill on a farm with the Agricultural Land Reserve (ALR) for the purpose of raising a field and building internal roads at 863 Knight Road (Forest Lakewood BC) for receipt.

THAT the Comox Valley Regional District forward to the Agricultural Land Commission the Agricultural Land Reserve non-farm use (placement of fill) application ALR 2B 17 (Forest Lakewood BC LLC) concerning the use of imported fill for the purpose of raising a field located on Lot B, District Lots 217 and 245, Comox District, Plan EPP41203, PID 029-405-491;

AND THAT the Agricultural Land Commission be advised that the Comox Valley Regional District endorses the findings of the Agricultural Advisory Planning Commission that the fill not be used on the fields and that those areas affected by the fill be remediated;

AND FINALLY THAT Comox Valley Regional District recommends that any approval by the Agricultural Land Commission of keeping the fill on the fields, and any requirement for remediation of the fields be reviewed in the context of the recommendations of the “Comox Valley Regional District – Queen’s Ditch Lowland Area Drainage Improvements - Options Analysis”.

THAT the Comox Valley Regional District forward to the Agricultural Land Commission the Agricultural Land Reserve non-farm use (placement of fill) application ALR 3B 17 (Forest Lakewood BC LLC) concerning the use of imported fill for the purpose of building and repairing internal roads located on District Lot 146, Comox District, except Plans 40898 & VIP74344, PID 000-363-235;

AND FINALLY THAT the Agricultural Land Commission be advised that the Comox Valley Regional District endorses the findings of the Agricultural Advisory Planning Commission that the imported fill only be used for the purpose of building and repairing internal roads.

THAT staff be directed to report back with a plan for public outreach and education to be developed in consultation with Agricultural Land Commission staff, Ministry of Agriculture staff, and the Agricultural Advisory Planning Commission regarding the Agricultural Land Commission’s fill import regulations.

Report dated February 1, 2018 regarding approval of the external agency and First Nations referrals for the Saratoga Miracle Beach Local Area Plan (LAP) and giving the LAP bylaw first reading for receipt.

THAT the board give first reading to Bylaw No. 513, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment No. 2”.

THAT the board endorse the agency referral list as outlined in Appendix C in staff report dated February 1, 2018, and direct staff to commence the external agency referral process for the Saratoga Miracle Beach Local Area Plan;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012, for the Saratoga Miracle Beach Local Area Plan.

Report dated February 1, 2018 regarding approval to name parks and greenways acquired during the past 18 months, to apply park rules to these parks and trail extensions, and to introduce park regulations for electric bikes as well as smoking and fire bans by amending “Electoral Areas Parks Regulations Bylaw No. 103, 2010” for receipt.

THAT the recently constructed trail extending from Headquarters Road to Spike Road along the Comox Logging Grade/Condensory Extension authorized under Ministry of Transportation and Infrastructure Permit #2017-02928 be included as part of the One Spot Trail.

THAT the recently constructed trail extending from Headquarters Road to Dove Creek Place along Piercy Road authorized under Ministry of Transportation and Infrastructure permit number 2017-02760 be added to Bylaw No. 103;

AND FURTHER THAT this trail be named Piercy Bridge Greenway.

THAT the recently constructed trail extending along East Road on Denman Island extending from Swan to Corrigal Road authorized under Ministry of Transportation and Infrastructure Permit #2017-02363 be included as part of the Denman Cross Island Trail.

THAT the recently acquired Hornby Island trail extending along Lea Smith Road to St. John’s Point Park authorized under Ministry of Transportation and Infrastructure Permit #2017-01980 be added to Bylaw No. 103;

AND FURTHER THAT this trail be named Hornby Road Side Trail.

THAT the recently acquired Seaman Road beach access authorized under Ministry of Transportation and Infrastructure Licence of Occupation # 103279 be added to Bylaw No. 103;

AND FURTHER THAT this access be named Saratoga Beach Access.

THAT Bylaw No.103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” be amended to reflect the following changes as noted in the staff report dated February 1, 2018:
i. provision for fire bans;
ii. regulations related to use of ebikes;
iii. provision for temporary smoking bans;
iv. deleting reference to special use permits; and
v. adding the identified new parks and greenways, maps, designations and other housekeeping revisions.

THAT Bylaw No. 104 being “Municipal Ticket Information Bylaw No. 104, 2010” be amended to update the fines provided in Schedule 5 and to add the fire chief position to the designated bylaw compliance officers listed in Schedule 1 for Electoral Areas Parks Regulation Bylaw No. 103, as outlined in the staff report dated February 1, 2018.

Kevin Douville, Manager of Financial Planning, will provide information regarding the 2018–2022 financial planning process.

2018 - 2022 proposed financial plan:
http://www.comoxvalleyrd.ca/EN/main/departments/finance/proposed-financial-plan.html

Members of the public may ask questions on the 2018-2022 proposed financial plan and process at the end of the meeting.

Report dated February 1, 2018 regarding the proposed 2018 - 2022 financial plan and work plan highlights for the Area A, Area B, and Area C, Feasibility Studies Services, Functions 151, 152, 153 for receipt.

THAT the proposed 2018-2022 financial plan for Lazo North (Area B) Feasibility Studies Service, Function 152 be amended to include $80,000 of revenue in 2018 from Lazo North (Area B) Community Works Funds for phase two of the Lower Lazo watershed study;

AND FURTHER THAT the proposed 2018-2022 financial plan for Lazo North (Area B) Feasibility Studies Service, Function 152 be approved as amended.

THAT the proposed 2018-2022 financial plan for Baynes Sound-Denman/Hornby Islands (Area A) Feasibility Studies Service, Function 151 be approved.

THAT the proposed 2018 - 2022 financial plan for Puntledge-Black Creek (Area C) Feasibility Studies Services, Function 153 be approved.

Staff will present information regarding Denman and Hornby Island Feasibility Studies Services, Functions 154 and 155.

Report dated January 22, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Comox Valley Animal Control Service, Function 291 for receipt.

THAT the proposed 2018 - 2022 financial plan for Comox Valley Animal Control Service, Function 291, be approved.

Report dated January 17, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Noise Control Service, Function 295 for receipt.

THAT the proposed 2018 - 2022 financial plan and work plan highlights for Noise Control Service, Function 295 be approved.

Report dated January 22, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Unsightly Premises Extended Service, Function 298 for receipt.

THAT the proposed 2018-2022 financial plan for Unsightly Premises Extended Service, Function 298 be approved.

Report dated January 22, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Fireworks Extended Service, Function 299 for receipt.

THAT the proposed 2018-2022 financial plan for the Fireworks Regulation Extended Service, Function 299 be approved.

Report dated January 31, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the King Coho Wastewater Service, Function 331 for receipt.

THAT the proposed 2018-2022 Financial Plan for the King Coho Wastewater Service, Function 331 be amended to include $1,000 of debt interest charges in 2018, $1,167 of debt interest charges in 2019 and $100,000 for short-term debt pay down in 2019;

AND FURTHER THAT the proposed 2018-2022 financial plan for the King Coho Wastewater Service, Function 331 be amended to include a capital works reserve contribution amount of $15,703 in 2018 and $15,870 in 2019;

AND FINALLY THAT the proposed 2018 - 2022 financial plan for the King Coho Wastewater Service, Function 331 be approved as amended.

Report dated January 29, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Liquid Waste Management Planning (LWMP) Service, Function 340 for receipt.

THAT the proposed 2018-2022 financial plan for the Liquid Waste Management Planning Service, Function 340 be approved.

Report dated January 24, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Courtenay Flats Drainage Service, Function 791 for receipt.

THAT the proposed 2018 - 2022 financial plan for Courtenay Flats Drainage Service, Function 791 be approved.

Report dated January 25, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Hornby Island Refuse Disposal Service, Function 360 for receipt.

THAT the proposed 2018-2022 financial plan for Hornby Island Refuse Disposal Service, Function 360 be approved.

Report dated January 25, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Denman Island Garbage Collection Service, Function 362 for receipt.

THAT the proposed 2018-2022 financial plan for Denman Island Garbage Collection Service, Function 362 be approved.

Report dated January 25, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Royston Garbage Collection Service, Function 366 for receipt.

THAT the proposed 2018-2022 financial plan for Royston Garbage Collection Service, Function 366 be approved.

Report dated February 1, 2018 regarding the proposed 2018 – 2022 financial and work plan highlights for the rural Comox Valley Emergency Program (Emergency Program) Service, Function 271 for receipt.

NOTE: This report was updated to include the appendices and was reposted to the agenda on February 2, 2018 at 3:28 pm.

THAT the proposed 2018 – 2022 financial plan for the Comox Valley Emergency Program Service, function 271 be approved.

Report dated January 31, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Denman Island Economic Development Service, Function 555 for receipt.

THAT the proposed 2018-2022 financial plan for the Denman Island Economic Development Service, Function 555 be approved.

Report dated January 31, 2018 regarding the proposed 2018-2022 financial plan and work plan highlights for the Economic Development - Hornby Island Service, Function 556 for receipt.

THAT the proposed 2018-2022 financial plan for Economic Development – Hornby Island Service, Function 556 be approved.

Report dated January 31, 2018 regarding the proposed 2018 - 2022 financial plan and work plan highlights for the Hornby Island Comfort Stations Service, Function 688 for receipt.

THAT the proposed 2018 - 2022 financial plan for the Hornby Island Comfort Station Service, Function 688 be approved.

THAT the addendum be considered.

Comments from property owners adjacent to the property pertaining to Development Variance Permit Application DV 1A 18 - 668 Ships Point Road (Gardave) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to Development Variance Permit Application DV 4C 17 - 1422 Seaview Road (Oldale) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to Development Variance Permit Application DV 5C 17 - DV 5C 17 - 2485 England Road (Landry) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to Development Variance Permit Application DV 3C 17 - 2186 Endall Road (Ludwig) will be posted here prior to the meeting.

Report dated February 1, 2018 seeking approval for the allocation of feasibility study and Community Works Funds for studies regarding the possible conversion of the Graham Lake Improvement District to a CVRD service and a water treatment options study, for receipt.

THAT up to $10,000 of Baynes Sound – Denman/Hornby Islands (Electoral Area A) feasibility study funds, function 154, be allocated for the completion of a comparative study to assess governance options and associated costs related to conversion of the Graham Lake Improvement District to a Comox Valley Regional District service.

AND FINALLY THAT an application be made to the Ministry of Municipal Affairs and Housing for restructure implementation grant in the amount of $10,000 to help fund the conversion process.

THAT the remaining $6,600 of Baynes Sound – Denman/Hornby Islands (Electoral Area A) Community Works Funds allocated for the Denman Island THM Resolution project be reallocated to the Denman Island Water Master Plan project.

AND FINALLY THAT $11,000 of Baynes Sound – Denman/Hornby Islands (Electoral Area A) Community Works Funds be allocated towards the Comox Valley Regional
District’s share of the Denman Island Water Master Plan being undertaken by the Graham Lake Improvement District to select a water treatment solution to comply with the Surface Water Treatment Objectives.

NOTE: This item was added to the agenda on February 2, 2018 at 12:00 p.m.

Members of the public may ask questions regarding the 2018-2022 proposed financial plan.

THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality.