SEWAGE COMMISSION

Tuesday, May 15, 2018
Minutes of the meeting of the Sewage Commission held on Tuesday, May 15, 2018 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 1:00 pm.
 
 
MINUTES
     
 
Present:
Chair:B. PriceTown of Comox
Vice-Chair:E. ErikssonCity of Courtenay
Members:J. FugulinCFB Comox
 K. GrantTown of Comox
 M. SwiftTown of Comox
 B. WellsCity of Courtenay
 M. TheosCity of Courtenay
Staff:R. DysonChief Administrative Officer
 M. RuttenGeneral Manager of Engineering Services
 J. WarrenGeneral Manager of Corporate Services
 J. MartensManager of Legislative Services
 A. BaldwinLegislative Services Assistant
 
   
RECOGNITION OF TRADITIONAL TERRITORIES
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
MANAGEMENT REPORT:
K. Grant/B. Wells: THAT the Comox Valley Sewage Commission management report dated May 2018 be received. [Item
 Carried
 
REPORTS:
COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
 
K. Grant/M. Theos: THAT the minutes of the Comox Valley Sewage Management Advisory Committee meeting held May 3, 2018 be received. [Item
 Carried
 
REVIEW OF POTENTIAL SYNERGIES BETWEEN BIOSOLIDS AND ORGANICS COMPOSTING
 
 
K. Grant/B. Wells: THAT the report dated May 9, 2018 regarding a summary of the evaluation of potential synergies between the Comox Valley Sewer Service biosolids composting facility expansion and the regional composting facility be received. [Item
 Carried
 
Kris La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the report regarding a summary of the evaluation of potential synergies between the Comox Valley Sewer Service biosolids composting facility expansion and the regional composting facility.
 
 
B. Wells/M. Theos: THAT the report dated May 9, 2018 considered by the Sewage Commission regarding a summary of the evaluation of potential synergies between the Comox Valley Sewer Service biosolids composting facility expansion and the regional composting facility be referred to the Comox Strathcona Waste Management Board for information.
 Carried
 
IN-CAMERA:
B. Wells/M. Theos: THAT the commission adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
 Carried
 
Time: 1:10 pm.
 
 
RISE AND REPORT:
The commission rose from its in-camera session at 2:01 pm and reported the following:

THAT the Comox Valley Sewage Commission support in principle receipt of wastewater from those defined areas within Baynes Sound-Denman/Hornby Islands (Electoral Area A) identified in the staff report dated May 11, 2018, subject to the satisfactory resolution of further service negotiations on matters related to governance, terms of service, financial impact and regulatory considerations;

AND FURTHER THAT the impact of accepting wastewater from Electoral Area A be evaluated through Stage One of the Comox Valley Sewage Service Liquid Waste Management Plan (LWMP);

AND FURTHER THAT staff be directed to report back to the Comox Valley Sewage Commission with detailed analysis on governance, terms of service, financial impact and regulatory considerations to support a final decision on provision of service to Electoral Area A and incorporation of Electoral Area A flows into Stage Two and Three of the LWMP;

AND FINALLY THAT all costs associated with the related analysis and planning be borne by Electoral Area A. [Item
 
 
NEW BUSINESS:
SOUTH SEWER SELECT COMMITTEE - AREA A WASTEWATER SERVICING PROPOSAL
 
 
B. Wells/M. Theos: THAT the South Sewer Select Committee be invited to a Sewage Commission meeting to discuss the analysis and planning work to be undertaken by staff relating to the concept of the Comox Valley Sewage system receiving wastewater from defined areas within Baynes Sound-Denman/Hornby Islands (Electoral Area A).
 Carried
 
E. Eriksson/M. Theos: THAT staff coordinate the activities of the Comox Valley Sewage Service Liquid Waste Management Planning process with the South Region Liquid Waste Management Planning process with regard to the concept of the Comox Valley Sewage System receiving wastewater from defined areas within Baynes Sound-Denman/Hornby Islands (Electoral Area A).
 Carried
 
TERMINATION:
B. Wells/K. Grant: THAT the meeting terminate.
 Carried
 
Time: 2:13 pm
 
 
 Confirmed by:


____________________________________
Barbara Price
Chair
 
Certified Correct:


____________________________________
Jake Martens
Manager of Legislative Services
 
Recorded By:


____________________________________
Antoinette Baldwin
Recording Secretary

These minutes were received by the Comox Valley Regional District board on the ____day of ___________, 2018.
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