NOTICE OF MEETING
COMMITTEE OF THE WHOLE
Tuesday, May 15, 2018
Boardroom, 550B Comox Road, Courtenay, BC commencing at 4:00 pm.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Committee of the Whole management report dated May 2018 for receipt [Item] 
208All1 person/1 vote
 
D. REPORTS:
1) COMOX VALLEY REGIONAL DISTRICT AND DEPARTMENT OF NATIONAL DEFENSE – 19 WING COMOX UPDATED MEMORANDUM OF UNDERSTANDING
 
Report dated May 8, 2018 regarding the renewal of the Memorandum of Understanding between the Comox Valley Regional District and Department of National Defense for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District renew the memorandum of understanding (Appendix A to staff report dated May 8, 2018) with the Department of National Defense – 19 Wing Comox to maintain a high-level communication structure.
210AllWeighted
 
2) COMOX VALLEY COMMUNITY HEALTH NETWORK AGREEMENT
 
Report dated May 4, 2018 regarding a funding agreement with Island Health for a Community Health Network (CHN) in the Comox Valley and the terms of reference for the CHN for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT the funding agreement between the Comox Valley Regional District and Island Health for a Community Health Network in the Comox Valley be approved;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.
210AllWeighted
 
3) CARBON NEUTRAL UPDATE
 
Report dated May 8, 2018 regarding the results of the 2017 Comox Valley Regional District corporate emissions inventory, and proposed emissions reductions activities for for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District (CVRD) achieve carbon neutrality for 2017 with the purchase of 2003 metric tonnes of verified offsets from the East Central Landfill Gas project, Minnesota at a cost of $1.75 USD/MT, totalling approximately $4,500 CAD;

AND FURTHER THAT remaining 2017 carbon offset funds ($43,500) be allocated to a solar photovoltaic installation as part of the Comox Valley Regional Office building project.
208All1 person/1 vote
 
4) 2018 ELECTION SERVICES AGREEMENTS
 
Report dated May 10, 2018 regarding entering into Election Services Agreements with Islands Trust and School District No. 71 for the purpose of conducting the local trustee elections within specified areas of the Comox Valley Regional District in October 2018 for receipt. [Item] 
208All1 person/1 vote
 
Recommendation # 1:
 
THAT the board approve entering into an Election Services Agreement with Islands Trust for the purpose of the Comox Valley Regional District conducting the 2018 local government election for Islands Trust local trustees on Denman Island and Hornby Island;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.
210AllWeighted
 
Recommendation # 2:
 
THAT the board approve entering into an agreement with School District No. 71 for the purpose of the Comox Valley Regional District conducting the 2018 local government election for school district trustees in Electoral Areas ‘A’ (Baynes Sound – Denman/Hornby Islands), ‘B’ (Lazo North) and ‘C’ (Puntledge – Black Creek);

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.
210AllWeighted
 
5) COMOX VALLEY EXHIBITION GROUNDS - FEES AND CHARGES BYLAW UPDATE
 
Report dated May 4, 2018 regarding an amendment to Bylaw No. 244 being ‘Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013”, to increase the fees and charges for the Comox Valley Exhibition Grounds (CVEG) for receipt. [Item] 
209AllWeighted
 
Recommendation:
 
THAT Bylaw No. 244 being “Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013” be amended as attached to the staff report dated May 4, 2018, to be implemented January 1, 2019.
209AllWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
Meeting Web Page