COMMITTEE OF THE WHOLE

Tuesday, May 15, 2018
Minutes of the meeting of the Committee of the Whole held on Tuesday, May 15, 2018 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 4:00 pm.
 
 
MINUTES
     
 
Present:
Chair:B. JolliffeBaynes Sound-Denman/Hornby Islands (Area 'A')
Vice-Chair:B. WellsCity of Courtenay
Directors:E. ErikssonCity of Courtenay
 K. GrantTown of Comox
 E. GrievePuntledge/Black Creek (Area 'C')
 L. JangulaCity of Courtenay
 R. NicholLazo North (Area 'B')
 B. PriceTown of Comox
 G. SprouleVillage of Cumberland
 M. TheosCity of Courtenay
Staff:R. DysonChief Administrative Officer
 B. DunlopCorporate Financial Officer
 M. RuttenGeneral Manager of Engineering Services
 I. SmithGeneral Manager of Community Services
 J. WarrenGeneral Manager of Corporate Services
 A. MullalyActing General Manager of Planning and Development Services
 J. MartensManager of Legislative Services
 A. BaldwinLegislative Services Assistant
 
   
RECOGNITION OF TRADITIONAL TERRITORIES
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
MANAGEMENT REPORT:
K. Grant/E. Grieve: THAT the Committee of the Whole management report dated May 2018 be received [Item
208Carried
 
REPORTS:
COMOX VALLEY REGIONAL DISTRICT AND DEPARTMENT OF NATIONAL DEFENSE – 19 WING COMOX UPDATED MEMORANDUM OF UNDERSTANDING
 
 
B. Wells/K. Grant: THAT the report dated May 8, 2018 regarding the renewal of the Memorandum of Understanding between the Comox Valley Regional District and Department of National Defense be received. [Item
208Carried
 
R. Nichol/E. Grieve: THAT the Comox Valley Regional District renew the memorandum of understanding (Appendix A to staff report dated May 8, 2018) with the Department of National Defense – 19 Wing Comox to maintain a high-level communication structure.
210Carried
 
COMOX VALLEY COMMUNITY HEALTH NETWORK AGREEMENT
 
 
K. Grant/E. Grieve: THAT the report dated May 4, 2018 regarding a funding agreement with Island Health for a Community Health Network (CHN) in the Comox Valley and the terms of reference for the CHN be received. [Item
208Carried
 
Ian Smith, General Manager of Community Services, provided an overview of the report regarding a funding agreement with Island Health for a Community Health Network (CHN) in the Comox Valley and the terms of reference for the CHN.

Analisa Blake, Island Health, was in attendance via teleconference.
 
 
B. Price/E. Grieve: THAT the funding agreement between the Comox Valley Regional District and Island Health for a Community Health Network in the Comox Valley be approved;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.
210CarriedNAY: L. Jangula
 
CARBON NEUTRAL UPDATE
 
 
K. Grant/E. Grieve: THAT the report dated May 8, 2018 regarding the results of the 2017 Comox Valley Regional District corporate emissions inventory, and proposed emissions reductions activities for be received. [Item
208Carried
 
Vince Van Tongeren, Policy and Sustainability Analyst, provided an overview of the report regarding the results of the 2017 Comox Valley Regional District corporate emissions inventory, and proposed emissions reductions activities.
 
 
B. Wells/K. Grant: THAT the Comox Valley Regional District (CVRD) achieve carbon neutrality for 2017 with the purchase of 2003 metric tonnes of verified offsets from the East Central Landfill Gas project, Minnesota at a cost of $1.75 USD/MT, totalling approximately $4,500 CAD;

AND FURTHER THAT remaining 2017 carbon offset funds ($43,500) be allocated to a solar photovoltaic installation as part of the Comox Valley Regional Office building project.
208CarriedNAY: L. Jangula, M. Theos, R. Nichol
 
2018 ELECTION SERVICES AGREEMENTS
 
 
K. Grant/B. Wells: THAT the report dated May 10, 2018 regarding entering into Election Services Agreements with Islands Trust and School District No. 71 for the purpose of conducting the local trustee elections within specified areas of the Comox Valley Regional District in October 2018 be received. [Item
208Carried
 
Jake Martens, Manager of Legislative Services, provided an overview of the report regarding the 2018 election services agreements.
 
 
K. Grant/B. Price: THAT the board approve entering into an Election Services Agreement with Islands Trust for the purpose of the Comox Valley Regional District conducting the 2018 local government election for Islands Trust local trustees on Denman Island and Hornby Island;

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.
210Carried
 
K. Grant/B. Price: THAT the board approve entering into an agreement with School District No. 71 for the purpose of the Comox Valley Regional District conducting the 2018 local government election for school district trustees in Electoral Areas ‘A’ (Baynes Sound – Denman/Hornby Islands), ‘B’ (Lazo North) and ‘C’ (Puntledge – Black Creek);

AND FURTHER THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.
210Carried
 
COMOX VALLEY EXHIBITION GROUNDS - FEES AND CHARGES BYLAW UPDATE
 
 
K. Grant/B. Wells: THAT the report dated May 4, 2018 regarding an amendment to Bylaw No. 244 being ‘Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013”, to increase the fees and charges for the Comox Valley Exhibition Grounds be received. [Item
209Carried
 
Jennifer Zbinden, Senior Manager of Recreation Facilities, presented information regarding an amendment to Bylaw No. 244 being ‘Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013”, to increase the fees and charges for the Comox Valley Exhibition Grounds. [Item
 
 
E. Grieve/G. Sproule: THAT Bylaw No. 244 being “Comox Valley Exhibition Grounds Fees and Charges Bylaw No. 244, 2013” be amended as attached to the staff report dated May 4, 2018, to be implemented January 1, 2019.
209Carried
 
TERMINATION:
E. Grieve/G. Sproule: THAT the meeting terminate.
 Carried
 
Time: 4:28 pm.
 
 
 Confirmed by:


____________________________________
Bruce Jolliffe
Chair
 
Certified Correct:


____________________________________
Jake Martens
Manager of Legislative Services
 
Recorded By:



____________________________________
Antoinette Baldwin
Legislative Services Assistant

These minutes were received by the Comox Valley Regional District board on the ____ day of ___________, 2018.
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