NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


Monday, June 18, 2018
Boardroom, 550B Comox Road, Courtenay, BC commencing at 10:00 am.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated June 2018 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Electoral Area A Advisory Planning Commission meeting held May 28, 2018 for receipt. [Item
208All1 person/1 vote
 
Minutes of the Electoral Area B Advisory Planning Commission meeting held May 31, 2018 for receipt. [Item
208All1 person/1 vote
 
Minutes of the Agricultural Advisory Planning Commission meeting held May 24, 2018 for receipt. [Item
208All1 person/1 vote
 
2) ELECTORAL AREA A– DEVELOPMENT VARIANCE PERMIT DV 5A 18 – LOT 50, SECTION 2, NEWCASTLE DISTRICT, PLAN 22008 (GOODRIDGE & TURRIFF)
 
Report dated May 16, 2018 regarding Development Variance Permit Application DV 5A 18 to increase the maximum permitted height for an accessory building from 6.0 metres to 6.5 metres at Lot 50, Section 2, Newcastle District, Plan 22008 (Goodridge & Turriff) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Correspondence dated June 12, 2018 from Ray Roberts regarding DV 5A 18 - Lot 50, Section 2, Newcastle District, Plan 22008 (Goodridge & Turriff) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 5A 18 - Lot 50, Section 2, Newcastle District, Plan 22008 (Goodridge & Turriff).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the board approve the Development Variance Permit DV 5A 18 (Goodridge & Turriff) to increase the maximum permitted height for an accessory building from 6.0 metres to 6.5 metres for property described as Lot 50, Section 2, Newcastle District, Plan 22008, PID 000-176-982;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
3) ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 1C 18 - 4320 & 4356 CAMCO ROAD (WING)
 
Report dated May 24, 2018 regarding comments received from First Nations and external agencies, to recommend first and second readings to the proposed bylaw to use Section 514 of the Local Government Act (RSBC, 2015, c. 1) (LGA) to subdivide the subject property to provide residence for a relative, and to recommend a public hearing date for Rezoning Application RZ 1C 18 for 4320 and 4356 Camco Road (Wing) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board give first and second readings to Bylaw No. 538, being the “Comox Valley Zoning Bylaw, 2005, Amendment No. 75” which rezones Lot A, District Lot 136, Comox District, Plan 8418, PID 005-548-926 (4320 & 4356 Camco Road, Wing) from Country Residential One (CR-1) to Country Residential One Exception 8 (CR-1-8);

AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), the board schedule a public hearing for Bylaw No. 538, being the “Comox Valley Zoning Bylaw, 2005, amendment No. 75” (RZ 1C 18).
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 2C 18 - 2410 SACKVILLE ROAD (MACKENZIE AND HEYNCK)
 
Report dated June 11, 2018 regarding comments received from First Nations and external agencies, and recommending denial of the Zoning Bylaw Amendment Application RZ 2C 18 to permit the proposed Water and Beverage Bottling use at 2410 Sackville Road for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board deny the Zoning Bylaw Amendment Application (RZ 2C 18), which would permit Water and Beverage Bottling use on the property described as Lot C, Block 29, Comox District, Plan 25306, PID 002-904-713 (2410 Sackville Road, RZ 2C 18).
208 and 213A, B, C1 person/1 vote
 
5) ELECTORAL AREA B - FEE REFUND REQUEST FOR WITHDRAWN APPLICATIONS (SHORELINE PROTECTION DEVICES AND STEEP SLOPES DEVELOPMENT PERMITS) - 1808, 1814, 1810, 1806, 1796, 1800, 1798, 1826, 1818 ASTRA ROAD
 
Report dated June 7, 2018 regarding a fee refund request for nine related development permit applications at 1808, 1814, 1810, 1806, 1796, 1800, 1798, 1826, 1818 Astra Road (Taker/Ulmi/Alsop/Salter/Wong/Speakman/Healy/Ray-Coulthart-Dewey) that were withdrawn for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the fee refund request from the owners of 1808, 1814, 1810, 1806, 1796, 1800, 1798, 1826 and 1818 Astra Road (files DP 9B 17, DP 10B 17, DP 11B 17, DP 12B 17, DP 13B 17, DP 14B 17, DP 15B 17, DP 18B 17and DP 21B 17), be denied on the basis that the applications were required and had been processed to the point of inclusion on the Electoral Areas Services Committee’s agenda.
208 and 213A, B, C1 person/1 vote
 
6) COMPREHENSIVE RURAL ZONING BYLAW REVIEW, EXTERNAL AGENCY AND FIRST NATIONS REFERRALS
 
Report dated June 13, 2018 regarding seeking approval to undertake the external agency and First Nations referrals for the draft Rural Comox Valley Zoning Bylaw for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board endorse the agency referral list as outlined in Appendix D of staff report dated June 13, 2018, and direct staff to commence the external agency referral process for the draft Rural Comox Valley Zoning Bylaw;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the Referrals Management Program dated September 25, 2012.
208 and 213A, B, C1 person/1 vote
 
7) OFFICIAL COMMUNITY PLAN AMENDMENT, LOCAL GOVERNMENT ACT SECTION 514
 
Report dated June 7, 2018 regarding approval to remove Section 44.(6) of the Official Community Plan that requires parcels proposed for subdivision, in accordance with Section 514 (subdivision to provide residence for a relative) of the Local Government Act (RSBC, 2015, c. 1) (LGA), be two times the size of the minimum parcel size required in the zoning for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT proposed Bylaw No. 514 being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014, Amendment 3”, which removes Section 44.(6) of the Official Community Plan that requires parcels proposed for subdivision in accordance with Section 514 of the Local Government Act (RSBC, 2015, c. 1) be two times the size of the minimum parcel size required in the zoning, be given first and second reading;

AND THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix B, of staff report dated June 7, 2018, and direct staff to start the external agency referral process as part of a proposed amendment of Bylaw No. 514;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012.
208 and 213A, B, C1 person/1 vote
 
8) FLOODPLAIN COVENANT MODIFICATION REQUEST - 7861 MACARTNEY DRIVE (SHIRKIE & AU)
 
Report dated June 5, 2018 regarding a request to modify an historic floodplain restrictive covenant registered on a developed residential parcel by reducing the flood construction level (FCL) from 3.0 metres to 1.5 metres, in accordance with the floodplain bylaw for 7861 MacArtney Drive (Shirkie and Au) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board approve the request to modify the restrictive covenant (EG126032) to reduce the flood construction level from 3.0 metres to 1.5 metres for the property described as That Part of District Lot 47, New Castle District, Lying to the South of the Centre Line of Coal Creek, Except that Part in the Right of Way of the Esquimalt and Nanaimo Railway Company as Registered under No. 5964F and Except Part in Plans 391R, VIP57345, VIP61292, VIP61649 and VIP61961, PID 009-670-301 (7861 MacArtney Drive – Shirkie and Au);

AND FINALLY THAT a Comox Valley Regional District officer be authorized to sign the modification instrument attached as Appendix B to the staff report dated June 5, 2018.
208 and 213A, B, C1 person/1 vote
 
9) FIRE AND RESCUE SERVICES AGREEMENT – MUTUAL AID
 
Report dated June 11, 2018 regarding endorsement to extend the current fire and rescue services mutual aid agreement allowing Comox Valley Regional District fire departments to request assistance, or respond to requests for assistance from other local fire departments on a cost recovery basis; and to provide an update regarding the mutual aid agreement with Canadian Forces Base Comox for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the board approve the extension and amendment of the current Fire and Rescue Services Mutual Aid Agreement with the City of Campbell River, City of Courtenay, Town of Comox, Village of Cumberland, Union Bay Improvement District, and the Ships Point Improvement District, for a five-year term (May 10, 2018 – May 10, 2023), as outlined in staff report dated June 11, 2018;

AND FINALLY THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.
210AllWeighted
 
10) FORBIDDEN PLATEAU FIRE PROTECTION FEASIBILITY STUDY
 
Report dated May 25, 2018 regarding the final Forbidden Plateau fire protection feasibility study and to recommend that the regional district work to support local residents’ efforts for fire protection for receipt. [Item
207All1 person/1 vote
 
Recommendation #1:
 
THAT the Forbidden Plateau Road area residents (via the Forbidden Plateau Road Association – FPRA) be notified of any relevant community meetings and/or consultation opportunities associated with the Community Wildfire Protection Plan for the purpose of identifying future grant applications.
207All1 person/1 vote
 
Recommendation #2:
 
THAT Comox Valley Regional District be open to Forbidden Plateau Road Association funding applications for an eligible community project under a future intake of the Union of BC Municipalities’ Strategic Wildfire Prevention FireSmart program.
207All1 person/1 vote
 
Recommendation #3:
 
THAT the Comox Valley Regional District be open to requests from the Forbidden Plateau Residents Association (or applicable organization) to help facilitate access to grant programs in support of community-led fire protection.
207All1 person/1 vote
 
11) IMPLEMENTING THE COMOX VALLEY WATER DISTRIBUTION SERVICES MERGER
 
Report dated June 13, 2018 regarding implementation of the Comox Valley Water Distribution Service by introducing the financial fairness for capital assets policy, related parcel tax bylaws and a communications strategy for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the ‘Financial Fairness for Capital Assets (Greater Comox Valley Water Distribution Service Policy’ be approved;

AND FURTHER THAT bylaws to repeal expired services and unnecessary parcel taxes, amend existing parcel taxes, transfer reserve funds and introduce new parcel taxes be considered by the board for adoption;

AND FINALLY THAT the communication strategy presented in Appendix G to the staff report dated June 13, 2018 be approved in order to inform the residents and property owners in the Greater Comox Valley Water Distribution Service about the administrative changes and financial impacts.
209A, B, CWeighted
 
12) FEES AND CHARGES BYLAW- CONNECTION COST UPDATES FOR ROYSTON AND THE COMOX VALLEY WATER SYSTEM WATER LOCAL SERVICE AREAS
 
Report dated June 13, 2018 regarding an update to the water service fees and charges bylaw to reflect an up to date cost for the installation of water meters and provide a limit of liability for residents in relation to leak related charges for Royston and Comox Valley Water System (CVWS) Water Local Service Areas (WLSAs) for receipt. [Item
209A, B, CWeighted
 
Recommendation #1:
 
THAT Bylaw No.111 being the “Royston Water Service Regulation, Fees and Charges Bylaw No.111, 2010” be amended as per the revised bylaw attached as Appendix A.
209A, B, CWeighted
 
Recommendation #2:
 
THAT Bylaw No.2866 being the “Comox Valley Water Systems Regulation, Fees and Charges Bylaw No.2866, 2006” be amended as per the revised bylaw attached as Appendix B.
209A, B, CWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
Adjacent property owner comments regarding Development Variance Permit Application DV 5A 18 - Lot 50, Section 2, Newcastle District, Plan 22008 (Goodridge & Turriff).
 
Comments from property owners adjacent to the property pertaining to DV 5A 18 - Lot 50, Section 2, Newcastle District, Plan 22008 (Goodridge & Turriff) will be posted here prior to the meeting.
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality;
90(1)(f) law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and,
90(1)(k) negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
208All1 person/1 vote
 
I. TERMINATION:
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