Electoral Areas Services Committee management report dated July 2018 for receipt [Item] 

Minutes of the Agricultural Advisory Planning Commission meeting held June 21, 2018 for receipt. [Item] 

Minutes of the Electoral Area A Advisory Planning Commission meeting held June 25, 2018 for receipt. [Item] 

Minutes of the Electoral Area B Advisory Planning Commission meeting held June 27, 2018 for receipt. [Item] 

Minutes of the Electoral Area C Advisory Planning Commission meeting held June 27, 2018 for receipt. [Item] 

Report dated June 26, 2018 regarding a Development Variance Permit to reduce the rear yard setback for a partially built accessory building for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 3B 18 - 2651 Baxter Roads (Woods).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 3B 18 (Woods) to reduce the minimum rear yard setback from 7.5 metres to 3.6 metres for a partially built accessory building on a property described as Lot 1, Section 23, Comox District, Plan EPP13981, PID 028-836-031 (2651 Baxter Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated June 28, 2018 regarding a zoning bylaw amendment for 1926 Vera Drive to subdivide the property in accordance with Section 514 of the Local Government Act to provide residence for a relative for receipt. [Item] 

THAT the board give first and second readings to Bylaw No. 548, being the “Comox Valley Zoning Bylaw, 2005, Amendment No. 77” which rezones Lot C, Block 29, Comox District, Plan 32630, PID 000-168-882 (1926 Vera Drive, Thomas) from Country Residential One (CR-1) to Country Residential One Exception 5 (CR-1-5);

AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c.1), the board schedule a public hearing for Bylaw No. 548, being the “Comox Valley Zoning Bylaw, 2005, amendment No. 77” (RZ 1B 18).

Report dated June 20, 2018 regarding an application to rezone a 20 hectare property on Forbidden Plateau Road to a zone that that would enable its subdivision into four 4 hectare residential lots and a recommendation to deny the request for receipt. [Item] 

THAT the board deny the application to rezone Lot 4, Block 249, Comox District, Plan EPP11657, PID 028-704-550, which would have enabled subdivision to create 4 hectare parcels.

Report dated June 29, 2018 regarding the draft Rural Comox Valley Zoning Bylaw for first reading and a recommendation to set a public hearing date for receipt. [Item] 

THAT the board give first reading of Bylaw No. 520, 2018 being the “Rural Comox Valley Zoning Bylaw No. 520, 2018;

AND FINALLY THAT pursuant to Section 464(1) of the Local Government Act (RSBC, 2015, c. 1), the board schedule a public hearing for Bylaw No. 520, being the “Rural Comox Valley Zoning
Bylaw No. 520, 2018.

Report dated July 3, 2018 regarding a recommendation to register a Notice on Title against the property title for failing to obtain the required permits and inspections for the construction of a second dwelling for receipt. [Item] 

THAT pursuant to Section 57 of the Community Charter, the board approves filing a Notice on Title with the Land Title and Survey Authority of British Columbia against land legally described as Lot 1, Block 29, Comox District, Plan 20712, PID 003-605-558 (6005 Aldergrove Dr.), for failure to comply with Building Bylaw No. 142, being the “Comox Valley Regional District Building Bylaw No. 142, 2011”.

Report dated June 27, 2018 regarding information on improvements with respect to odour issues in the Unsightly Premises and Nuisances Bylaw for receipt. [Item] 

THAT the proposed changes to Bylaw No. 377 being the “Electoral Areas Unsightly Premises and Nuisances Regulation Bylaw No. 377, 2015” as noted in the staff report dated June, 27 2018 be approved to clearly address nuisance odours and increase fines for ticketable offences.

Report dated July 3, 2018 regarding an update on the Merville fire hall project and next steps for receipt. [Item] 

THAT the proposed Greater Merville Fire Protection Service continue working towards an auxiliary fire hall through a phased approach by:
- Hosting an open house in late summer 2018 to provide a project update;
- Confirming that the eventual service provider for a Merville auxiliary fire hall will be Oyster River Fire Rescue, subject to a financial plan that supports an interim cost sharing arrangement between the Merville fire protection service and the Black Creek – Oyster Bay fire protection service for volunteer recruitment, training and member supports;
- Strengthening the number of volunteer fire fighters in the Merville area by partnering more closely with Oyster River Fire Rescue;
- Seeking land that would be suitable for an auxiliary fire hall in the Merville community;
- Improving the service delivery arrangements for fire protection by assessing existing infrastructure and fire service delivery options; and
- Developing a long-term financial planning strategy for eventual funding to secure land and to design, construct and operate an auxiliary fire hall.

Report dated July 5, 2018 regarding the status of the Community Works Fund (CWF) interim balances in the various electoral area CWF reserves for receipt. [Item] 

Correspondence dated June 29, 2018 from Chair Jolliffe regarding a request to include a non-binding community opinion question on Electoral Areas A, B and C ballots for the 2018 general local elections for receipt. [Item] 

THAT the Electoral Areas Services Committee direct staff to include the following non-binding question on their ballots on October 20, 2018:

"Are you in favour of conducting a study, in partnership with the Province of BC, to review the governance structures and policies of the Comox Valley Regional District and other local governments within the Comox Valley to consider the feasibility and implications of restructure?”

YES or NO

THAT the addendum be considered.

Comments from property owners adjacent to the property pertaining to DV 3B 18 - 2651 Baxter Roads (Woods) will be posted here prior to the meeting.

THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(g) Law enforcement, if the committee considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public