 | COMMITTEE OF THE WHOLE | |
| Tuesday, July 10, 2018 | ||
| Minutes of the meeting of the Committee of the Whole held on July 10, 2018 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | B. Jolliffe | Baynes Sound-Denman/Hornby Islands (Area 'A') |
| Vice-Chair: | B. Wells | City of Courtenay |
| Directors: | E. Eriksson | City of Courtenay |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area 'C') | |
| L. Jangula | City of Courtenay | |
| R. Nichol | Lazo North (Area 'B') | |
| B. Price | Town of Comox | |
| G. Sproule | Village of Cumberland | |
| Staff: | R. Dyson | Chief Administrative Officer |
| B. Dunlop | Corporate Financial Officer | |
| A. Mullaly | Acting General Manager of Planning and Development Services | |
| K. La Rose | Acting General Manager of Engineering Services | |
| I. Smith | General Manager of Community Services | |
| J. Warren | General Manager of Corporate Services | |
| L. Dennis | Legislative Services Assistant | |
| Absent: | ||
| Directors: | M. Theos | City of Courtenay |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| MANAGEMENT REPORT: | ||||||
| B. Wells/K. Grant: THAT the Committee of the Whole management report dated July 2018 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMOX VALLEY TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES | ||||||
| B. Wells/K. Grant: THAT the minutes of the Comox Valley Transit Management Advisory Committee dated June 14, 2018 be received. [Item] | ||||||
| 208 | Carried | |||||
| DIRECTORS' REMUNERATION REPORT | ||||||
| E. Grieve/B. Price: THAT the report dated July 6, 2018 regarding adjustments to Directors’ remuneration and benefits and providing a report which outlines comparatives with other regional districts be received. [Item] | ||||||
| 208 | Carried | |||||
| Julie Bradley, Executive Manager of Human Resources, and Julie Case, Consultant, provided information regarding the remuneration analysis. | ||||||
| B. Wells/K. Grant: THAT Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012” be amended to reflect the following as noted in the staff report dated July 6, 2018:
- effective January 1, 2019, the elected officials’ base rate remuneration be increased by seven per cent to partially compensate for the Canada Revenue Agency elimination of the onethird non-taxable allowance; - adjustment of the meeting remuneration from $125 per meeting to $160 per meeting; - ongoing yearly remuneration adjustment to the base rate effective 2020 based on the annual change in the Consumer Price Index (British Columbia) for the preceding year; and, - re-evaluation of remuneration in the year prior to an election. | ||||||
| 208 | Carried | NAY: E. Eriksson | ||||
| RGS STANDARD AMENDMENT SECTION 5.2 CHANGES | ||||||
| B. Wells/R. Nichol: THAT the report dated June 28, 2018 regarding recommendation of first reading of Bylaw No. 539 and scheduling a public hearing be received. [Item] | ||||||
| 208 and 212 | Carried | |||||
| A. Mullaly, Acting General Manager of Planning & Development Services, provided an overview of the staff report regarding recommendation of first reading of Bylaw No. 539 and scheduling a public hearing. | ||||||
| B. Wells/R. Nichol: THAT the board give first reading to Bylaw No. 539, Appendix A to this staff report, dated June 28, 2018, being the “Comox Valley Regional District Regional Growth Strategy Bylaw No. 120, 2010, Amendment No. 1” which amends Part 5, Implementation and Monitoring, in order to make changes to the amendment process;
AND FINALLY THAT, in accordance with section 434 of the Local Government Act (RSBC, 2015, c.1), the board schedule a public hearing for Bylaw No. 539 (RGS 1CV 18). | ||||||
| 208 and 212 | Carried | |||||
| PICKLEBALL FINANCIAL REQUEST UPDATE | ||||||
| K. Grant/B. Wells: THAT the report dated June 5, 2018 regarding financial contribution towards an outdoor pickleball facility to be located at Highland Secondary School in the Town of Comox be received. [Item] | ||||||
| 209 | Carried | |||||
| COMOX VALLEY REGIONAL OFFICE BUILDING TENDER RESULTS | ||||||
| B. Wells/R. Nichol: THAT the report dated July 6, 2018 providing the board with an update on the tender results and next steps as well as analysis on the operations and maintenance for the Comox Valley regional office building be received. [Item] | ||||||
| 208 | Carried | |||||
| M. Zbarsky, Manager of Transit and Sustainability, provided an overview of the staff report regarding Comox Valley regional office building tender results. | ||||||
| GRANT STATUS REPORT | ||||||
| K. Grant/B. Wells: THAT the report dated July 4, 2018 regarding a quarterly update regarding grant applications and status of current approved grants be received. [Item] | ||||||
| 208 | Carried | |||||
| CVRD / KFN INTERGOVERNMENTAL RELATIONS | ||||||
| K. Grant/R. Nichol: THAT the report dated June 27, 2018 providing information following the K’ómoks First Nation (KFN) intergovernmental engagement sessions and to recommend that the KFN and Comox Valley local governments protocol agreement be reviewed and reconfirmed by all relevant parties be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/B. Price: THAT the Protocol Agreement for Communication and Cooperation (Building a K’ómoks First Nation and Comox Valley Local Governments Relationship) be circulated to all relevant parties to consider updating the values, interests and principles contained therein;
AND FURTHER THAT a report be presented to a future Committee of the Whole meeting that describes how the Protocol Agreement and related actions and partnerships can be connected with Comox Valley Regional District service delivery. | ||||||
| 208 | Carried | |||||
| ADJOURN AND RECONVENE: | ||||||
| The committee adjourned the meeting at 4:49 pm and reconvened at 6:45 pm. | ||||||
| IN-CAMERA: | ||||||
| R. Nichol/B. Wells: THAT the committee adjourn to a in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; 90(1)(j) Information that is prohibited, or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. | ||||||
| 208 | Carried | |||||
| Time: 6:45 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its restricted in-camera session at 7:08 pm. | ||||||
| TERMINATION: | ||||||
| K. Grant/E. Grieve: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 7:08 pm. | ||||||
| Confirmed by:
____________________________________ Bruce Jolliffe Chair | |
| Certified Correct and Recorded By: ____________________________________ James Warren General Manager of Corporate Services | |
| Recorded By: ____________________________________ Lisa Dennis Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |