NOTICE OF MEETING
SEWAGE COMMISSION
Tuesday, September 18, 2018
Boardroom, located at 550 B Comox Road, Courtenay, BC commencing at 1:45 p.m.

The purpose of this meeting is for commission members to consider the matters included on the agenda below. The chair of the commission will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

All commission motions will be voted on as determined under Bylaw No. 650.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Comox Valley Sewage Commission management report dated September 2018 for receipt. [Item] 
 
D. REPORTS:
1) RISE AND REPORT FROM AUGUST 14, 2018 SEWAGE COMMISSION MEETING
 
The commission resolved to rise and report on the revised Comox Valley Sewerage System Liquid Waste Management Plan Public Advisory Committee Terms of Reference at its August 14, 2018 meeting. The revised terms of reference is attached for information. [Item] 
 
2) COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Minutes of the Comox Valley Sewage Management Advisory Committee meeting held September 5, 2018 for receipt. [Item] 
 
Minutes of the Comox Valley Sewage Management Advisory Committee meeting held September 10, 2018 for receipt. [Item] 
 
3) COMOX VALLEY SEWERAGE SERVICE - BUDGET FOR CAPITAL PROJECTS
 
Report dated September 12, 2018 regarding an update on the planned capital projects in 2018 and 2019, the updated costs for these projects, and the changes that are required to the 2018- 2022 financial plan for receipt. [Item] 
 
Recommendation # 1:
 
THAT the Comox Valley Sewage Commission provide approval for short term borrowing of up to $2,700,000 in 2018, to be repaid within five years, for the completion of the equalization basin project as part of the Comox Valley Water Pollution Control Centre upgrades.
 
Recommendation # 2:
 
THAT the 2018 – 2022 financial plan and capital expenditure program for the Comox Valley Sewerage Service, function number 335 – 338, be amended as follows:

• In 2019, for the compost facility expansion project (1043), reduce long-term debt revenue by $3,282,828, increase contributions from the capital works reserve (846) by $4,200,000, decrease debt issue expense by $32,828 and increase sewer infrastructure costs (474) by $950,000;

• In 2018, for the Comox Valley Water Pollution Control Centre upgrades, equalization basin project (1101), add short-term debt proceeds (140) of $2,700,000 and increase sewer infrastructure costs (474) by $2,700,000;

• In 2018, for the Greenwood Trunk project (1074), reduce contributions from the capital works reserves (846) by $2,500,000 and reduce sewer infrastructure costs (474) by $2,500,000;

• In 2018, for the sewer conveyance project (1045), reduce contributions from DCC reserves (896) by $200,000 and reduce sewer infrastructure costs (474) by $200,000; and finally

• In 2018, for the liquid waste management plan, add transfers from reserve (145) in the operating fund of $200,000 and increase costs for professional fees (387) by $200,000.
 
4) COMOX VALLEY SEWERAGE SYSTEM – LWMP PROJECT TEAM
 
Report dated September 12, 2018 regarding an update on the award of the LWMP engineering consultant contract and LWMP project team for receipt. [Item] 
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation
 
THAT the commission adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district.
 
I. TERMINATION:
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