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	COMOX VALLEY REGIONAL DISTRICT BOARD


Tuesday, November 20, 2018
Minutes of the meeting of the Comox Valley Regional District Board of Directors held on Tuesday, November 20, 2018 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 4:00 pm.



MINUTES



Present:
Directors:	D. Arbour	Baynes Sound-Denman/Hornby Islands (Area 'A')
	D. Hillian	City of Courtenay
	E. Grieve	Puntledge/Black Creek (Area 'C')
	D. Frisch	City of Courtenay
	A. Hamir	Lazo North (Area 'B')
	M. Swift	Town of Comox
	J. Ketler	Village of Cumberland
	W. Morin	City of Courtenay
	B. Wells	City of Courtenay
	K. Grant	Town of Comox
Staff:	R. Dyson	Chief Administrative Officer
	B. Dunlop	Corporate Financial Officer
	S. Smith	General Manager of Planning and Development Services
	M. Rutten	General Manager of Engineering Services
	I. Smith	General Manager of Community Services
	J. Warren	General Manager of Corporate Services
	J. Martens	Manager of Legislative Services


RECOGNITION OF TRADITIONAL TERRITORIES:
James Warren, General Manager of Corporate Services and acting presiding member, called the meeting to order at 4:00 pm and acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.


GREETING FROM K'OMOKS FIRST NATION
Donna Mitchell, K’ómoks First Nation, provided welcoming remarks.


OATHS OF OFFICE:
Jake Martens, Deputy Corporate Officer, conducted oaths of office for the board of directors: - Daniel Arbour - David Frisch - Ken Grant - Edwin Grieve - Arzeena Hamir - Doug Hillian - Jesse Ketler - Wendy Morin - Maureen Swift - Bob Wells


ELECTION OF THE COMOX VALLEY REGIONAL DISTRICT CHAIR:
Pursuant to sections 5 and 6 of the procedure bylaw, nominations were called for the position of board chair. Directors Wells and Grieve were nominated and voting took place by secret ballot. After the ballot counting by Russell Dyson, James Warren and Jake Martens, the result was a tie. The vote was conducted a second time and the result was also a tie. The directors were required to pass a resolution to determine the election by the drawing of lots or to conduct another election. [Item]


K. Grant/D. Frisch: THAT the election of chair of the board for 2019 be determined by the drawing of lots.
208	Carried

Bruce Jolliffe, former chair of the board, was called upon to draw the name. Director Wells' name was drawn and as such was elected to the position of chair of the Comox Valley Regional District Board.


K. Grant/B. Wells: THAT the ballots be destroyed.
208	Carried

ELECTION OF THE COMOX VALLEY REGIONAL DISTRICT VICE-CHAIR:
Pursuant to sections 5 and 6 of the procedure bylaw, nominations were called for the position of vice-chair of the board. Directors Swift and Hamir were nominated and voting took place by secret ballot. After the ballot counting by Russell Dyson, James Warren and Jake Martens, Director Hamir was elected vice-chair of of the board. [Item]


K. Grant/B. Wells: THAT the ballots be destroyed.
208	Carried

Director Wells assumed the position of chair at 4:35 pm


REMARKS FROM THE COMOX VALLEY REGIONAL DISTRICT CHAIR OF THE BOARD
Chair Wells provided opening remarks following the election.


REPORTS:
2018 COMOX VALLEY REGIONAL DISTRICT LOCAL GOVERNMENT ELECTION RESULTS


K. Grant/D. Frisch: THAT the report dated October 23, 2018 regarding the 2018 Comox Valley Regional District local government election official results be received. [Item]
208	Carried

COMOX VALLEY REGIONAL DISTRICT BOARD ORIENTATION


E. Grieve/K. Grant: THAT the information presented by Russell Dyson, Chief Administrative Officer, on CVRD Board orientation be received.
208	Carried

PARCEL TAX ROLL REVIEW PANEL


E. Grieve/K. Grant: THAT the report dated October 20, 2018 providing information with respect to the 2019 parcel tax roll review panel and to appoint the directors to the panel for authentication of the roll, be received. [Item]
208	Carried

E. Grieve/D. Frisch: THAT a parcel tax roll review panel be held at 9:30 a.m. on February 20, 2019 to authenticate the 2019 parcel and frontage tax roll and that the directors from Electoral Areas A, B, C and the Strathcona Regional District’s Electoral Area D with respect to the Black Creek/Oyster Bay water service area, be appointed to the panel.
208	Carried

NEW BUSINESS:
VANCOUVER ISLAND REGIONAL LIBRARY - BOARD APPOINTMENT


E. Grieve/D. Frisch: THAT the correspondence dated November 9, 2018 regarding a Comox Valley Regional District appointment to the Vancouver Island Regional Library board of directors be received. [Item]
208	Carried

E. Grieve/D. Frisch: THAT the following appointments be made to the 2019 Vancouver Island Regional Library board: - Member: Director Arbour and - Alternate member: Director Grieve
208	Carried

NORTH ISLAND 9-1-1 CORPORATION - BOARD APPOINTMENT


D. Hillian/D. Frisch: THAT the correspondence dated October 12, 2018 regarding a Comox Valley Regional District appointment to the North Island 9-1-1 Corporation board of directors be received. [Item]
209	Carried

D. Hillian/D. Frisch: THAT the following appointments be made to the North Island 9-1-1 Corporation board of directors: - Member: Director Swift; and - Alternate member: Director Hillian.
209	Carried

TERMINATION:
K. Grant/D. Frisch: THAT the meeting terminate.
208	Carried

Time: 5:44 pm

	Confirmed this 18th day of December, 2018: ____________________________________ Bob Wells Chair
	Certified Correct and Recorded By: ____________________________________ Jake Martens Manager of Legislative Services

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