NOTICE OF MEETING
COMMITTEE OF THE WHOLE
Tuesday, December 4, 2018
Boardroom, 550B Comox Road, Courtenay, BC commencing at 4:00 pm.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
D. REPORTS:
1) ORIENTATION - COMMITTEE OF THE WHOLE
 
A brief overview of the following services will be provided:
• CVRD/KFN relations
• Emergency Management
• Transit
• Regional Office Project
• Regional Growth Strategy
• Procurement
• Advocacy
 
The following item is presented for receipt:
 
• Terms of reference for the Committee of the Whole [Item] 
208All1 person/1 vote
 
2) COMOX VALLEY EMERGENCY PROGRAM ADMINISTRATIVE COMMITTEE
 
Comox Valley Emergency Program Administrative Committee minutes dated October 18, 2018 for receipt. [Item] 
208All1 person/1 vote
 
3) COMOX VALLEY TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Minutes of the Comox Valley Transit Management Advisory Committee dated October 25, 2018 for receipt. [Item] 
208All1 person/1 vote
 
4) 2019 COMMUNITY TO COMMUNITY FORUM WITH K’ÓMOKS FIRST NATION
 
Report dated November 20, 2018 regarding a proposed Community to Community Forum with Elected Officials and senior staff from the City of Courtenay, Town of Comox, Village of Cumberland, Comox Valley Regional District (CVRD) and the Chief and Council of the K’ómoks First Nation (KFN) planned for February 2019 for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District Board support hosting the 2019 Community to Community forum;

AND FURTHER THAT the Comox Valley Regional District Board provide funding up to $5,000 in cash or in kind to be funded 50/50 from the Comox Valley Regional District municipal administration (01-2-100-387) and electoral area administration (01-2-130-387) to organize the forum;

AND FINALLY THAT staff be authorized to send invitations to the councils of each member municipality and K’ómoks First Nation.
208All1 person/1 vote
 
5) EXTERNAL BOARD APPOINTMENTS
 
Report dated November 27, 2018 regarding regional district appointments to those external organizations that have requested representation from the CVRD Board for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT appointments be made to the following external organizations for the 2018-2022 term and that remuneration and expenses are paid for each, provided remuneration and/or expenses are not paid directly by the external organization:
• Community Justice Centre of the Comox Valley: _____________ (appointee); and ____________ (alternate);
• Comox Valley Community Health Network Coordinating Circle: (appointee); and ____________(alternate);
• Comox Valley Social Planning Council: _____________ (appointee); and ____________ (alternate);
• Forbidden Plateau Reclamation Society: _____________ (appointee); and ____________ (alternate);
• Ministry of Aboriginal Relations and Reconciliation for the K’ómoks First Nation treaty negotiation: Rod Nichol (appointee); and ____________ (alternate);
• Municipal Finance Authority: _____________ (appointee); and ____________ (alternate); and
• Island Corridor Foundation: ___________ (appointee); and ____________ (alternate).
208All1 person/1 vote
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
208All1 person/1 vote
 
I. TERMINATION:
Meeting Web Page