 | COMMITTEE OF THE WHOLE | |
| Tuesday, December 4, 2018 | ||
| Minutes of the meeting of the Committee of the Whole held on Tuesday, December 04, 2018 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 4:05 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | B. Wells | City of Courtenay |
| Vice-Chair: | A. Hamir | Lazo North (Area 'B') |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area 'A') |
| D. Hillian | City of Courtenay | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area 'C') | |
| W. Morin | City of Courtenay | |
| M. Swift | Town of Comox | |
| J. Ketler | Village of Cumberland | |
| D. Frisch | City of Courtenay | |
| Staff: | R. Dyson | Chief Administrative Officer |
| B. Dunlop | Corporate Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| I. Smith | General Manager of Community Services | |
| J. Warren | General Manager of Corporate Services | |
| S. Smith | General Manager of Planning and Development | |
| J. Martens | Manager of Legislative Services | |
| L. Dennis | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| REPORTS: | ||||||
| ORIENTATION - COMMITTEE OF THE WHOLE | ||||||
| E. Grieve/K. Grant: THAT the following informational items and presentations be received: | ||||||
| - Emergency Management [Item] | ||||||
| - Transit [Item] | ||||||
| - Regional Office Project [Item] | ||||||
| - Regional Growth Strategy [Item] | ||||||
| - Terms of reference for the Committee of the Whole [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY EMERGENCY PROGRAM ADMINISTRATIVE COMMITTEE | ||||||
| D. Frisch/E. Grieve: THAT the Comox Valley Emergency Program Administrative Committee minutes dated October 18, 2018 be received. [Item] | ||||||
| 208 | Carried | |||||
| COMOX VALLEY TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES | ||||||
| K. Grant/D. Frisch: THAT the minutes of the Comox Valley Transit Management Advisory Committee dated October 25, 2018 be received. [Item] | ||||||
| 208 | Carried | |||||
| 2019 COMMUNITY TO COMMUNITY FORUM WITH K’ÓMOKS FIRST NATION | ||||||
| E. Grieve/K. Grant: THAT the report dated November 20, 2018 regarding a proposed Community to Community Forum with Elected Officials and senior staff from the City of Courtenay, Town of Comox, Village of Cumberland, Comox Valley Regional District (CVRD) and the Chief and Council of the K’ómoks First Nation (KFN) planned for February 2019 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/D. Frisch: THAT the Comox Valley Regional District Board support hosting the 2019 Community to Community forum;
AND FURTHER THAT the Comox Valley Regional District Board provide funding up to $5,000 in cash or in kind to be funded 50/50 from the Comox Valley Regional District municipal administration (01-2-100-387) and electoral area administration (01-2-130-387) to organize the forum; AND FINALLY THAT staff be authorized to send invitations to the councils of each member municipality and K’ómoks First Nation. | ||||||
| 208 | Carried | |||||
| EXTERNAL BOARD APPOINTMENTS | ||||||
| K. Grant/A. Hamir: THAT the report dated November 27, 2018 regarding regional district appointments to those external organizations that have requested representation from the CVRD Board be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Grant/A. Hamir: THAT appointments be made to the following external organizations for the 2018 - 2022 term and that remuneration and expenses are paid for each, provided remuneration and/or expenses are not paid directly by the external organization:
• Community Justice Centre of the Comox Valley: Director Grieve (appointee); and Director Hamir (alternate); • Comox Valley Community Health Network Coordinating Circle: Director Hamir (appointee); and Director Grieve (alternate); • Comox Valley Social Planning Council: Director Hamir (appointee); and Director Grieve (alternate); • Forbidden Plateau Reclamation Society: Director Grieve (appointee); and Director Arbour (alternate); • Municipal Finance Authority: Director Grieve (appointee); and Director Hamir (alternate); and • Island Corridor Foundation: Director Arbour (appointee); and Director Frisch (alternate). | ||||||
| 208 | Carried | |||||
| E. Grieve/K. Grant: THAT Rod Nichol (appointee) and Director Hillian (alternate) be appointed to the Ministry of Indigenous Relations and Reconciliation for the K’ómoks First Nation treaty negotiation process for 2019;
AND FURTHER THAT remuneration and expenses be paid provided remuneration and/or expenses are not paid directly by the external organization. | ||||||
| 208 | Carried | |||||
| IN-CAMERA: | ||||||
| K. Grant/E. Grieve: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. | ||||||
| 208 | Carried | |||||
| The committee recessed to its in-camera session at 6:01 pm. Director Grieve left the meeting at that time and Alternate Director Scoville joined the meeting in his absence. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 7:17 pm. | ||||||
| TERMINATION: | ||||||
| D. Frisch/D. Hillian: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 7:20 pm | ||||||
| Confirmed by: ____________________________________ Bob Wells Chair | |
| Certified Correct: ____________________________________ Jake Martens Manager of Legislative Services | |
| Recorded By: ____________________________________ Lisa Dennis Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |