The first order of business at the Electoral Area Services Committee meeting is the election of the chair and vice-chair. The Corporate Legislative Officer will call the meeting to order and conduct the elections pursuant to the CVRD board procedure bylaw.

Electoral Areas Services Committee management report dated January 2019 for receipt. [Item] 

Report dated December 13, 2018 regarding Development Variance Permit Application DV 5C 18 to reduce the minimum side yard setbacks and increase the maximum height of a proposed accessory building at 4250 Marsden Road (Jancowski) for receipt. [Item] 

Correspondence dated January 1, 2019 from Daniel and Catherine Demarco, 4242 Marsden Road, regarding DV 5C 18 - 4250 Marsden Road (Jancowski) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 5C 18 - 4250 Marsden Road (Jancowski).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 5C 18 (Jancowski) to:
1. Reduce the minimum right side yard setback of a proposed accessory building from 3.5 metres to 2.0 metres;
2. Reduce the minimum right side yard setback of the eaves of the proposed accessory building from 1.75 metres to 1.4 metres; and
3. Increase the maximum building height of the proposed accessory building from 6.0 metres to 7.0 metres;
for a property described as Lot B, District Lot 136, Comox District, Plan 48662, PID 014-172-313 (4250 Marsden Road) with the condition that a visual buffer along the portion of the proposed accessory building be implemented and maintained for the life of this building;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated December 13, 2018 regarding Development Variance Permit Application DV 6C 18 to reduce the minimum required road frontage for Proposed Lot A (northern lot) in a lot line adjustment at unaddressed lots (Pigfund Holdings Ltd. and Autumn Hills Farm Ltd.) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 6C 18 - Unaddressed lots (Pigfund Holdings Ltd. and Autumn Hills Farm Ltd.).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve Development Variance Permit (DV 6C 18) to reduce the minimum road frontage from 10.0 per cent of the lot’s perimeter to 6.7 per cent for the property currently described as Lot 2, District Lot 124, Comox District, Plan 26362 (PID 002-751-291) for the purposes of a lot line adjustment (Subdivision Referral File: 04836 C 18);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated December 20, 2018 regarding Development Variance Permit Application DV 7C 18 to allow for a carriage house to be constructed higher than the maximum permitted height for carriage houses at6864 Railway Avenue (Dick/Macleod) for receipt. [Item] 

Correspondence dated January 2, 2018 from Nicola Dorans and Shaun Korman, 6863 Railway Avenue, regarding DV 7C 18 - 6864 Railway Avenue (Dick/Macleod) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 7C 18 - 6864 Railway Avenue (Dick/Macleod).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve Development Variance Permit DV 7C 18 (Dick/Macleod) to increase the maximum permitted height of a carriage house building from 7.0 metres to 7.5 metres for the property described as Block O, District Lot 166, Comox District, Plan 1845, PID 003-417-841 (6864 Railway Avenue);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated December 18, 2018 regarding Development Variance Permit Application DV 8C 18 to increase the maximum height for an accessory building from 6.0 metres to 7.8 metres at 7762 Island Highway North (MacMillan/Klupsas) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 8C 18 - 7762 Island Highway North (MacMillan/Klupsas).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 8C 18 (MacMillan/Klupsas) to increase the maximum permitted height for an accessory building from 6.0 metres to 7.8 metres for property described as Lot A, Sections 29 and 30, Township 6 and of Block 29, Comox District, Plan 9627, PID 005-367-280 (7762 Island Highway North);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated December 20, 2018 regarding TUP 1C 18 to enable the additional use of “manufactured and modular home sales centre” on a Tourist Commercial zoned parcel in the Merville area at 1321 Williams Beach Road (Reynolds) for receipt. [Item] 

Correspondence dated January 2, 2019 from Francis D. Morris, 1294 Williams Beach Road, regarding TUP 1C 18 - 1321 Williams Beach Road (Reynolds) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to TUP 1C 18 - 1321 Williams Beach Road (Reynolds).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve issuance of a Temporary Use Permit (TUP 1C 18) to Robert & Sheila Reynolds to allow a manufactured and modular home sales centre for a term of three years on the property described as Lot D, Block 29, Comox District, Plan 49418, PID 015-091-236 (1321 Williams Beach Road);

AND FURTHER THAT, in the event that any required Development Permit or Building Permit application has not been submitted within six months of the issuance of Temporary Use Permit (TUP 1C 18), staff provide a report to the board for consideration of revoking the Temporary Use Permit;

AND FINALLY THAT the board authorize the Corporate Legislative Officer to execute the Temporary Use Permit.

Report dated December 20, 2018 regarding providing a rebate for properties located within the Royston Water Local Service Area (WLSA) with farm status, as classified by BC Assessment for receipt. [Item] 

THAT an application based annual rebate program for properties with farm status be developed and implemented for the Royston Water Local Service Area.

Report dated December 18, 2018 regarding an update on the drainage improvement study work underway in the Lazo Creek Watershed for receipt. [Item] 

Staff will provide information regarding the public hearing process.

THAT the addendum be considered.

Comments from property owners adjacent to the property pertaining to DV 5C 18 - 4250 Marsden Road (Jancowski) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to DV 6C 18 - Unaddressed lots (Pigfund Holdings Ltd. and Autumn Hills Farm Ltd.) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to DV 7C 18 - 6864 Railway Avenue (Dick/Macleod) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to DV 8C 18 - 7762 Island Highway North (MacMillan/Klupsas) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to TUP 1C 18 - 1321 Williams Beach Road (Reynolds) will be posted here prior to the meeting.

THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.