 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, January 7, 2019 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on January 7, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area 'C') |
| Vice-Chair: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area 'A') |
| Director: | A. Hamir | Lazo North (Area 'B') |
| Staff: | R. Dyson | Chief Administrative Officer |
| S. Smith | General Manager of Planning and Development Services | |
| M. Rutten | General Manager of Engineering Services | |
| J. Warren | General Manager of Corporate Services | |
| J. Martens | Manager of Legislative Services | |
| L. Dennis | Legislative Services Assistant | |
| ELECTION OF CHAIR AND VICE-CHAIR: | ||||||
| James Warren, Corporate Legislative Officer, called the meeting to order and opened the floor to nominations for the position of chair of the committee. At the close of nominations, Director Grieve was the only nomination and as such, was declared chair by acclamation. | ||||||
| James Warren called for nominations for the position of vice-chair of the committee. At the close of nominations, Director Arbour was the only nomination and as such, was declared vice-chair by acclamation. | ||||||
| Chair Grieve assumed the role of presiding member at 10:03 am. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| MANAGEMENT REPORT: | ||||||
| A. Hamir/D. Arbour: THAT the Electoral Areas Services Committee management report dated January 2019 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ELECTORAL AREA C – DEVELOPMENT VARIANCE PERMIT DV 5C 18 – 4250 MARSDEN ROAD (JANCOWSKI) | ||||||
| A. Hamir/D. Arbour: THAT the report dated December 13, 2018 regarding Development Variance Permit Application DV 5C 18 to reduce the minimum side yard setbacks and increase the maximum height of a proposed accessory building at 4250 Marsden Road (Jancowski) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/A. Hamir: THAT the correspondence dated January 1, 2019 from Daniel and Catherine Demarco, 4242 Marsden Road, regarding DV 5C 18 - 4250 Marsden Road (Jancowski) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| T. Trieu, Manager of Planning, provided an overview of the staff report regarding DV 5C 18 for 4250 Marsden Road (Jancowski). | ||||||
| Carmen McClusky, applicant, was in attendance at the meeting. | ||||||
| The Chair called for any members of the public that may wish to speak regarding DV 5C 18 – 4250 Marsden Road (Jancowski). There were no speakers. | ||||||
| D. Arbour/A. Hamir: THAT the board approve the Development Variance Permit DV 5C 18 (Jancowski) to:
1. Reduce the minimum right side yard setback of a proposed accessory building from 3.5 metres to 2.0 metres; 2. Reduce the minimum right side yard setback of the eaves of the proposed accessory building from 1.75 metres to 1.4 metres; and 3. Increase the maximum building height of the proposed accessory building from 6.0 metres to 7.0 metres; for a property described as Lot B, District Lot 136, Comox District, Plan 48662, PID 014-172-313 (4250 Marsden Road) with the condition that a visual buffer along the portion of the proposed accessory building be implemented and maintained for the life of this building; AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C – DEVELOPMENT VARIANCE PERMIT DV 6C 18 – UNADDRESSED LOTS (PIGFUND HOLDINGS LTD. AND AUTUMN HILLS FARM LTD.) | ||||||
| A. Hamir/D. Arbour: THAT the report dated December 13, 2018 regarding Development Variance Permit Application DV 6C 18 to reduce the minimum required road frontage for Proposed Lot A (northern lot) in a lot line adjustment at unaddressed lots (Pigfund Holdings Ltd. and Autumn Hills Farm Ltd.) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| T. Trieu, Manager of Planning, provided an overview of the staff report regarding DV 6C 18 for unaddressed lots (Pigfund Holdings Ltd. and Autumn Hills Farm Ltd.). | ||||||
| Joe Neaves, applicant, was in attendance at the meeting. | ||||||
| The Chair called for any members of the public that may wish to speak regarding DV 6C 18 – unaddressed lots (Pigfund Holdings Ltd. and Autumn Hills Farm Ltd.). There were no speakers. | ||||||
| D. Arbour/A. Hamir: THAT the board approve Development Variance Permit (DV 6C 18) to reduce the minimum road frontage from 10.0 per cent of the lot’s perimeter to 6.7 per cent for the property currently described as Lot 2, District Lot 124, Comox District, Plan 26362 (PID 002-751-291) for the purposes of a lot line adjustment (Subdivision Referral File: 04836 C 18);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C – DEVELOPMENT VARIANCE PERMIT DV 7C 18 - 6864 RAILWAY AVENUE (DICK/MACLEOD) | ||||||
| D. Arbour/A. Hamir: THAT the report dated December 20, 2018 regarding Development Variance Permit Application DV 7C 18 to allow for a carriage house to be constructed higher than the maximum permitted height for carriage houses at 6864 Railway Avenue (Dick/Macleod) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/A. Hamir: THAT the correspondence dated January 2, 2018 from Nicola Dorans and Shaun Korman, 6863 Railway Avenue, regarding DV 7C 18 - 6864 Railway Avenue (Dick/Macleod) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Rural Planner, provided an overview of the staff report regarding DV 7C 18 - 6864 Railway Avenue (Dick/Macleod). | ||||||
| The Chair called for any members of the public that may wish to speak regarding DV 7C 18 - 6864 Railway Avenue (Dick/Macleod). There were no speakers. | ||||||
| D. Arbour/A. Hamir: THAT the board approve Development Variance Permit DV 7C 18 (Dick/Macleod) to increase the maximum permitted height of a carriage house building from 7.0 metres to 7.5 metres for the property described as Block O, District Lot 166, Comox District, Plan 1845, PID 003-417-841 (6864 Railway Avenue);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C – DEVELOPMENT VARIANCE PERMIT DV 8C 18 – 7762 ISLAND HIGHWAY N (MACMILLAN/KLUPSAS) | ||||||
| THAT the report dated December 18, 2018 regarding Development Variance Permit Application DV 8C 18 to increase the maximum height for an accessory building from 6.0 metres to 7.8 metres at 7762 Island Highway North (MacMillan/Klupsas) be received. [Item] | ||||||
| 208 and 213 | ||||||
| T. Trieu, Manager of Planning, provided an overview of the staff report regarding DV 8C 18 for 7762 Island Highway North (MacMillan/Klupsas). | ||||||
| Conor MacMillan, applicant, was in attendance at the meeting. | ||||||
| The Chair called for any members of the public that may wish to speak regarding DV 8C 18 - 7762 Island Highway North (MacMillan/Klupsas). There were no speakers. | ||||||
| A. Hamir/D. Arbour: THAT the board approve the Development Variance Permit DV 8C 18 (MacMillan/Klupsas) to increase the maximum permitted height for an accessory building from 6.0 metres to 7.8 metres for property described as Lot A, Sections 29 and 30, Township 6 and of Block 29, Comox District, Plan 9627, PID 005-367-280 (7762 Island Highway North);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - TEMPORARY USE PERMIT TUP 1C 18 - 1321 WILLIAMS BEACH ROAD (REYNOLDS) | ||||||
| D. Arbour/A. Hamir: THAT the report dated December 20, 2018 regarding TUP 1C 18 to enable the additional use of “manufactured and modular home sales centre” on a Tourist Commercial zoned parcel in the Merville area at 1321 Williams Beach Road (Reynolds) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/A. Hamir: THAT the correspondence dated January 2, 2019 from Francis D. Morris, 1294 Williams Beach Road, regarding TUP 1C 18 - 1321 Williams Beach Road (Reynolds) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Rural Planner, provided an overview of the staff report regarding TUP 1C 18 for 1321 Williams Beach Road (Reynolds). | ||||||
| Sam Reynolds, applicant, was in attendance at the meeting. | ||||||
| The Chair called for any members of the public that may wish to speak regarding TUP 1C 18 - 1321 Williams Beach Road (Reynolds). There were no speakers. | ||||||
| A. Hamir/D. Arbour: THAT the board approve issuance of a Temporary Use Permit (TUP 1C 18) to Robert & Sheila Reynolds to allow a manufactured and modular home sales centre for a term of three years on the property described as Lot D, Block 29, Comox District, Plan 49418, PID 015-091-236 (1321 Williams Beach Road);
AND FURTHER THAT, in the event that any required Development Permit or Building Permit application has not been submitted within six months of the issuance of Temporary Use Permit (TUP 1C 18), staff provide a report to the board for consideration of revoking the Temporary Use Permit; AND FINALLY THAT the board authorize the Corporate Legislative Officer to execute the Temporary Use Permit. | ||||||
| 208 and 213 | Carried | |||||
| ROYSTON WATER LOCAL SERVICE AREA- FARM STATUS REBATE | ||||||
| D. Arbour/A. Hamir: THAT the report dated December 20, 2018 regarding providing a rebate for properties located within the Royston Water Local Service Area (WLSA) with farm status, as classified by BC Assessment be received. [Item] | ||||||
| 207 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, and Z. Berkey, Engineering Analyst, provided an overview of the staff report regarding a rebate for properties located within the Royston Water Local Service Area (WLSA) with farm status, as classified by BC Assessment. | ||||||
| A. Hamir/D. Arbour: THAT an application based annual rebate program for properties with farm status be developed and implemented for the Royston Water Local Service Area. | ||||||
| 207 | Carried | NAY: D. Arbour | ||||
| LAZO CREEK WATERSHED DRAINAGE IMPROVEMENTS - UPDATE | ||||||
| D. Arbour/A. Hamir: THAT the report dated December 18, 2018 regarding an update on the drainage improvement study work underway in the Lazo Creek Watershed be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Monteith, Manager of Liquid Waste Planning, and V. Van Tongeren, Environmental Analyst, provided an overview of the staff report regarding an update on the drainage improvement study work underway in the Lazo Creek Watershed. | ||||||
| Alex Bissinger, CFB Comox Engineering Officer, was in attendance at the meeting. | ||||||
| The meeting recessed at 11:24 am and resumed at 11:32 am. | ||||||
| ORIENTATION - PUBLIC HEARINGS | ||||||
| D. Arbour/A. Hamir: THAT the presentation from J. Martens, Manager of Legislative Services, and A. Mullaly, Senior Manager of Planning and Protective Services, regarding public hearings be received. [Item] | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/A. Hamir: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 12:02 pm. | ||||||
| Confirmed by: ____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Jake Martens Manager of Legislative Services | |
| Recorded By: ____________________________________ Lisa Dennis Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |