NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


Monday, January 21, 2019
Boardroom, 550B Comox Road, Courtenay, BC commencing at 10:00 am.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated January 2019 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) DENMAN ISLAND WATER LOCAL SERVICE AREA – UPDATED WATER SERVICE AGREEMENT
 
Report dated January 17, 2019 regarding an update to the water service agreement with the Graham Lake Improvement District (GLID) for the Denman Island Water Local Service Area for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the revised water service agreement attached as Appendix A to the staff report dated January 17, 2019 be approved;

AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement.
207All1 person/1 vote
 
2) ELECTORAL AREA C - SARATOGA ROADSIDE GREENWAYS
 
Report dated January 15, 2019 regarding a request to rescind future planning of the roadside greenways within the Saratoga Miracle Beach settlement node to enable staff resources to concentrate on the Comox Road greenways initiative for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the Comox Valley Regional District rescind the decision to secure funding for the Saratoga Miracle Beach roadside greenways as a stand-alone initiative as directed by the February 27, 2017 staff report titled ‘Seaman Road beach access and Saratoga Miracle Beach roadside greenway plan’.
209A, B, CWeighted
 
3) 2019-2023 FINANCIAL PLAN - RURAL CUMBERLAND FIRE PROTECTION - FUNCTION 210
 
Report dated January 10, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Rural Cumberland Fire Protection Service, Function 210 and an update on the identified maximum requisition challenge for receipt. [Item
209A, CWeighted
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for Rural Cumberland Fire Protection Service, Function 210, be approved;

AND FURTHER THAT staff bring forward a report for consideration at a future meeting, which recommends amending the establishment bylaw for the Rural Cumberland Fire Protection Service to increase the maximum requisition.
209A, C Weighted
 
4) 2019-2023 FINANCIAL PLAN – DENMAN ISLAND FIRE PROTECTION SERVICE - FUNCTION 215
 
Report dated January 10, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Denman Island Fire Protection Service, Function 215 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for Denman Island Fire Protection Service, Function 215, be approved.
207All1 person/1 vote
 
5) 2019-2023 FINANCIAL PLAN - HORNBY ISLAND FIRE PROTECTION - FUNCTION 220
 
Report dated January 11, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Hornby Island Fire Protection Service, Function 220 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for the Hornby Island Fire Protection Service, Function 220 be approved.
207All1 person/1 vote
 
6) 2019-2023 FINANCIAL PLAN - FANNY BAY FIRE PROTECTION SERVICE - FUNCTION 225
 
Report dated January 11, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Fanny Bay Fire Protection Service, Function 225 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for the Fanny Bay Fire Protection Service, Function 225 be approved.
207All1 person/1 vote
 
7) 2019-2023 FINANCIAL PLAN - BATES/HUBAND FIRE PROTECTION - FUNCTION 228
 
Report dated January 15, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Bates/Huband Fire Protection Service, Function 228 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for Bates/Huband Fire Protection Service, Function 228 be approved.
207All1 person/1 vote
 
8) 2019-2023 FINANCIAL PLAN - GREATER MERVILLE FIRE PROTECTION – FUNCTION 237
 
Report dated January 15, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Greater Merville Fire Protection Service, Function 237 for receipt. [Item
209B, CWeighted
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for Greater Merville Fire Protection Service, Function 237 be approved.
209B, CWeighted
 
9) 2019-2023 FINANCIAL PLAN - MT. WASHINGTON RESORT COMMUNITY FIRE PROTECTION - FUNCTION 240
 
Report dated January 11, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Mount Washington (Mt. Washington) Resort Community Fire Protection Service, Function 240 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for the Mount Washington Resort Community Fire Protection Service, Function 240 be approved.
207All1 person/1 vote
 
10) 2019-2023 FINANCIAL PLAN - BUILDING INSPECTION SERVICE - FUNCTION 285
 
Report dated January 15, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Building Inspection Service, Function 285 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for the Building Inspection Service, Function 285, be approved.
209A, B, CWeighted
 
11) 2019-2023 FINANCIAL PLAN - COMOX VALLEY ANIMAL CONTROL - FUNCTION 291
 
Report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Comox Valley Animal Control Service, Function 291 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for the Comox Valley Animal Control Service, Function 291 be approved.
209A, B, CWeighted
 
12) 2019-2023 FINANCIAL PLAN - NOISE CONTROL - FUNCTION 295
 
Report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Noise Control Service, Function 295 for receipt. [Item
209A, B, CWeighted
 
Recommendations:
 
THAT the proposed 2019 - 2023 financial plan for the Noise Control Service, Function 295, be approved.
209A, B, CWeighted
 
13) 2019-2023 FINANCIAL PLAN - WEED CONTROL - FUNCTION 296
 
Staff will present information regarding Weed Control Service, Function 296.
 
14) 2019-2023 FINANCIAL PLAN - UNSIGHTLY PREMISES SERVICE - FUNCTION 298
 
Report dated January 15, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Unsightly Premises Extended Service, Function 298 for receipt. [Item
209A, B, CWeighted
 
Recommendation #1:
 
THAT the proposed 2019-2023 financial plan for the Unsightly Premises Extended Service, Function 298, be approved.
209A, B, CWeighted
 
Recommendation #2:
 
THAT the board consider three readings and subsequent adoption of an amendment to Bylaw No. 2051, being “Unsightly Premises Extended Service Establishment Bylaw No. 2051, 1998”, to increase the maximum requisition by 25 per cent, to be available for the 2020 fiscal year, in accordance with the Local Government Act and the Regional Districts Establishing Bylaw Approval Exemption Regulation;

AND FINALLY THAT the Directors for Electoral Areas A, B and C, being the participants in the service, consent to the amendment of Bylaw No. 2051 in writing.
209A, B, CWeighted
 
15) 2019-2023 FINANCIAL PLAN - FIREWORKS REGULATION EXTENDED SERVICE - FUNCTION 299
 
Report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Fireworks Regulation Extended Service, Function 299 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for the Fireworks Service, Function 299 be approved.
209A, B, CWeighted
 
16) 2019-2023 FINANCIAL PLAN – PLANNING SERVICE – FUNCTIONS 500-503
 
Report dated January 17, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Planning Service, Functions 500 – 503 (planning, geographic information systems, bylaw enforcement, and policy planning) for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for the Planning Service, Functions 500 – 503 be approved.
209A, B, CWeighted
 
17) 2019-2023 FINANCIAL PLAN – DENMAN ISLAND COMMUNITY PARKS AND GREENWAYS SERVICE, FUNCTION 619
 
Report dated January 11, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Denman Island Community Parks and Greenways Service, Function 619 for receipt. [Item
207A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for Denman Island Community Parks and Greenways Service, Function 619 be approved.
207A, B, CWeighted
 
18) 2019-2023 FINANCIAL PLAN – HORNBY ISLAND COMMUNITY PARKS AND GREENWAYS SERVICE - FUNCTION 620
 
Report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Hornby Island Community Parks and Greenways Service, Function 620 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for Hornby Island Community Parks and Greenways Service, Function 620 be approved.
207All1 person/1 vote
 
19) 2019-2023 FINANCIAL PLAN - BAYNES SOUND PORTION OF AREA A, B AND C PARKS AND GREENWAYS SERVICE - FUNCTION 621
 
Report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Baynes Sound portion of Electoral Area A, Areas B and C Parks and Greenways Service, Function 621 for receipt. [Item
209A, B, CWeighted
 
Recommendation #1:
 
THAT the proposed 2019-2023 financial plan for the Baynes Sound portion of Electoral Area A, Areas B and C Parks and Greenways Service, Function 621 be approved.
209A, B, CWeighted
 
Recommendation #2:
 
THAT $250,000 from the Electoral Area B Community Works Fund Reserve be committed to implement the Seal Bay Management Plan.
209A, B, CWeighted
 
Recommendation #3:
 
THAT $70,000 from the Electoral Area C Community Works Funds Reserve be committed to replace the Eagles Beach Stairs access and connector trail along Eagles Drive.
209A, B, CWeighted
 
Recommendation #4:
 
THAT $100,000 from the Electoral Area B Community Works Fund Reserve be committed to assist with the greenway development along Lazo Road.
209A, B, CWeighted
 
20) 2019-2023 FINANCIAL PLAN - VANCOUVER ISLAND REGIONAL LIBRARY SERVICE - FUNCTION 630
 
Staff will present information regarding Vancouver Island Regional Library Service, Function 630.
 
21) 2019-2023 FINANCIAL PLAN - HORNBY ISLAND COMMUNITY HALL - FUNCTION 670
 
Report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Hornby Island Community Hall Service, Function 670 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2019-2023 financial plan for the Hornby Island Community Hall, Function 670 be approved.
207All1 person/1 vote
 
22) 2019-2023 FINANCIAL PLAN - COMFORT STATIONS - FUNCTION 686
 
Report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Comfort Stations Service, Function 686 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2019 - 2023 financial plan for Comfort Station Service, Function 686 be approved.
209A, B, CWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. PUBLIC INPUT - FINANCIAL PLANNING PROCESS:
Members of the public may ask questions or provide input on the 2019-2023 proposed financial plan and process.
 
2019-2023 proposed financial plan:
www.comoxvalleyrd.ca/currentbudget
 
H. MEDIA QUESTIONS:
I. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality.
208All1 person/1 vote
 
J. TERMINATION:
Meeting Web Page