 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, January 21, 2019 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on January 21, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area 'C') |
| Vice-Chair: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area 'A') |
| Director: | A. Hamir | Lazo North (Area 'B') |
| Staff: | R. Dyson | Chief Administrative Officer |
| S. Smith | General Manager of Planning and Development Services | |
| M. Rutten | General Manager of Engineering Services | |
| J. Warren | General Manager of Corporate Services | |
| J. Martens | Manager of Legislative Services | |
| L. Dennis | Legislative Services Assistant | |
| D. DeMarzo | Acting General Manager of Community Services | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| MANAGEMENT REPORT: | ||||||
| D. Arbour/A. Hamir: THAT the Electoral Areas Services Committee management report dated January 2019 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| DENMAN ISLAND WATER LOCAL SERVICE AREA – UPDATED WATER SERVICE AGREEMENT | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 17, 2019 regarding an update to the water service agreement with the Graham Lake Improvement District (GLID) for the Denman Island Water Local Service Area be received. [Item] | ||||||
| 207 | Carried | |||||
| K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the staff report regarding an update to the water service agreement with the Graham Lake Improvement District (GLID) for the Denman Island Water Local Service Area. | ||||||
| Blake Hanna, Chair, Graham Lake Improvement District, was in attendance at the meeting. | ||||||
| A. Hamir/D. Arbour: THAT the revised water service agreement attached as Appendix A to the staff report dated January 17, 2019 be approved;
AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement. | ||||||
| 207 | Carried | |||||
| ELECTORAL AREA C - SARATOGA ROADSIDE GREENWAYS | ||||||
| A. Hamir/D. Arbour: THAT the report dated January 15, 2019 regarding a request to rescind future planning of the roadside greenways within the Saratoga Miracle Beach settlement node to enable staff resources to concentrate on the Comox Road greenways initiative be received. [Item] | ||||||
| 209 | Carried | |||||
| D. DeMarzo, Acting General Manager of Community Services, provided an overview of the staff report regarding a request to rescind future planning of the roadside greenways within the Saratoga Miracle Beach settlement node to enable staff resources to concentrate on the Comox Road greenways initiative. | ||||||
| D. Arbour/A. Hamir: THAT the Comox Valley Regional District rescind the decision to secure funding for the Saratoga Miracle Beach roadside greenways as a stand-alone initiative as directed by the February 27, 2017 staff report titled ‘Seaman Road beach access and Saratoga Miracle Beach roadside greenway plan’. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - RURAL CUMBERLAND FIRE PROTECTION - FUNCTION 210 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 10, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Rural Cumberland Fire Protection Service, Function 210 and an update on the identified maximum requisition challenge be received. [Item] | ||||||
| 209 | ||||||
| J. Bast, Manager of Fire Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Rural Cumberland Fire Protection Service, Function 210. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2019-2023 financial plan for Rural Cumberland Fire Protection Service, Function 210, be approved;
AND FURTHER THAT staff bring forward a report for consideration at a future meeting, which recommends amending the establishment bylaw for the Rural Cumberland Fire Protection Service to increase the maximum requisition. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN – DENMAN ISLAND FIRE PROTECTION SERVICE - FUNCTION 215 | ||||||
| A. Hamir/D. Arbour: THAT the report dated January 10, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Denman Island Fire Protection Service, Function 215 be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Bast, Manager of Fire Services, and D. Luckett, Fire Chief, Denman Island Fire Rescue, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Denman Island Fire Protection Service, Function 215. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for Denman Island Fire Protection Service, Function 215, be approved. | ||||||
| 207 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - HORNBY ISLAND FIRE PROTECTION - FUNCTION 220 | ||||||
| A. Hamir/D. Arbour: THAT the report dated January 11, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Hornby Island Fire Protection Service, Function 220 be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Bast, Manager of Fire Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Hornby Island Fire Protection Service, Function 220. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Hornby Island Fire Protection Service, Function 220 be approved. | ||||||
| 207 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - FANNY BAY FIRE PROTECTION SERVICE - FUNCTION 225 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 11, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Fanny Bay Fire Protection Service, Function 225 be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Bast, Manager of Fire Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Fanny Bay Fire Protection Service, Function 225. [Item] | ||||||
| D. Arbour/A. Hamir: THAT the proposed 2019-2023 financial plan for the Fanny Bay Fire Protection Service, Function 225 be approved. | ||||||
| 207 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - BATES/HUBAND FIRE PROTECTION - FUNCTION 228 | ||||||
| A. Hamir/D. Arbour: THAT the report dated January 15, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Bates/Huband Fire Protection Service, Function 228 be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Bast, Manager of Fire Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Bates/Huband Fire Protection Service, Function 228. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for Bates/Huband Fire Protection Service, Function 228 be approved. | ||||||
| 207 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - GREATER MERVILLE FIRE PROTECTION – FUNCTION 237 | ||||||
| A. Hamir/D. Arbour: THAT the report dated January 15, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Greater Merville Fire Protection Service, Function 237 be received. [Item] | ||||||
| 209 | Carried | |||||
| J. Bast, Manager of Fire Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Greater Merville Fire Protection Service, Function 237. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for Greater Merville Fire Protection Service, Function 237 be approved. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - MT. WASHINGTON RESORT COMMUNITY FIRE PROTECTION - FUNCTION 240 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 11, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Mount Washington (Mt. Washington) Resort Community Fire Protection Service, Function 240 be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Bast, Manager of Fire Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Mount Washington (Mt. Washington) Resort Community Fire Protection Service, Function 240. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Mount Washington Resort Community Fire Protection Service, Function 240 be approved. | ||||||
| 207 | Carried | |||||
| The meeting recessed at 11:30 am and reconvened at 11:38 am. | ||||||
| 2019-2023 FINANCIAL PLAN - BUILDING INSPECTION SERVICE - FUNCTION 285 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 15, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Building Inspection Service, Function 285 be received. [Item] | ||||||
| 209 | Carried | |||||
| D. Mirabelli, Manager of Building Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Building Inspection Service, Function 285. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Building Inspection Service, Function 285, be approved. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - COMOX VALLEY ANIMAL CONTROL - FUNCTION 291 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Comox Valley Animal Control Service, Function 291 be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Yasinski, Manager of Bylaw Compliance, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Comox Valley Animal Control Service, Function 291. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Comox Valley Animal Control Service, Function 291 be approved. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - NOISE CONTROL - FUNCTION 295 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Noise Control Service, Function 295 be received. [Item] | ||||||
| 209 | ||||||
| A. Yasinski, Manager of Bylaw Compliance, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Noise Control Service, Function 295. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Noise Control Service, Function 295, be approved. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - WEED CONTROL - FUNCTION 296 | ||||||
| D. Arbour/A. Hamir: THAT the presentation from D. DeMarzo, Acting General Manager of Community Services, regarding an overview of Weed Control Service, Function 296 be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Weed Control Service, Function 296, be approved. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - UNSIGHTLY PREMISES SERVICE - FUNCTION 298 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 15, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Unsightly Premises Extended Service, Function 298 be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Yasinski, Manager of Bylaw Compliance, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Unsightly Premises Extended Service, Function 298. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Unsightly Premises Extended Service, Function 298, be approved. | ||||||
| 209 | Carried | |||||
| A. Hamir/D. Arbour: THAT the board consider three readings and subsequent adoption of an amendment to Bylaw No. 2051, being “Unsightly Premises Extended Service Establishment Bylaw No. 2051, 1998”, to increase the maximum requisition by 25 per cent, to be available for the 2020 fiscal year, in accordance with the Local Government Act and the Regional Districts Establishing Bylaw Approval Exemption Regulation;
AND FINALLY THAT the Directors for Electoral Areas A, B and C, being the participants in the service, consent to the amendment of Bylaw No. 2051 in writing. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - FIREWORKS REGULATION EXTENDED SERVICE - FUNCTION 299 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Fireworks Regulation Extended Service, Function 299 be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Yasinski, Manager of Bylaw Compliance, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Fireworks Regulation Extended Service, Function 299. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Fireworks Service, Function 299 be approved. | ||||||
| 209 | Carried | |||||
| D. Arbour/A. Hamir: THAT staff investigate approaches to further regulation of fireworks in rural areas. | ||||||
| 209 | Carried | |||||
| The meeting recessed at 12:41 pm and reconvened at 1:07 pm. | ||||||
| 2019-2023 FINANCIAL PLAN – PLANNING SERVICE – FUNCTIONS 500-503 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 17, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Planning Service, Functions 500 – 503 (planning, geographic information systems, bylaw enforcement, and policy planning) be received. [Item] | ||||||
| 209 | Carried | |||||
| T. Trieu, Manager of Planning Services, B. Pearson, Senior Manager of Information Services and GIS, and A. Yaskinski, Manager of Bylaw Compliance, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Planning Service, Functions 500-503 (planning, geographic information systems, bylaw enforcement, and policy planning). [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Planning Service, Functions 500-503 be approved. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN – DENMAN ISLAND COMMUNITY PARKS AND GREENWAYS SERVICE, FUNCTION 619 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 11, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Denman Island Community Parks and Greenways Service, Function 619 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. DeMarzo, Acting General Manager of Community Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Denman Island Community Parks and Greenways Service, Function 619. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for Denman Island Community Parks and Greenways Service, Function 619 be approved. | ||||||
| 207 | Carried | |||||
| 2019-2023 FINANCIAL PLAN – HORNBY ISLAND COMMUNITY PARKS AND GREENWAYS SERVICE - FUNCTION 620 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Hornby Island Community Parks and Greenways Service, Function 620 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. DeMarzo, Acting General Manager of Community Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for Hornby Island Community Parks and Greenways Service, Function 620 be approved. | ||||||
| 207 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - BAYNES SOUND PORTION OF AREA A, B AND C PARKS AND GREENWAYS SERVICE - FUNCTION 621 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Baynes Sound portion of Electoral Area A, Areas B and C Parks and Greenways Service, Function 621 be received. [Item] | ||||||
| 209 | Carried | |||||
| D. DeMarzo, Acting General Manager of Community Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Baynes Sound portion of Electoral Area A, Areas B and C Parks and Greenways Service, Function 621. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Baynes Sound portion of Electoral Area A, Areas B and C Parks and Greenways Service, Function 621 be approved. | ||||||
| 209 | Carried | |||||
| A. Hamir/D. Arbour: THAT $250,000 from the Electoral Area B Community Works Fund Reserve be committed to implement the Seal Bay Management Plan. | ||||||
| 209 | Carried | |||||
| A. Hamir/D. Arbour: THAT $70,000 from the Electoral Area C Community Works Funds Reserve be committed to replace the Eagles Beach Stairs access and connector trail along Eagles Drive. | ||||||
| 209 | Carried | |||||
| A. Hamir/D. Arbour: THAT $100,000 from the Electoral Area B Community Works Fund Reserve be committed to assist with the greenway development along Lazo Road. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - VANCOUVER ISLAND REGIONAL LIBRARY SERVICE - FUNCTION 630 | ||||||
| D. Arbour/A. Hamir: THAT the presentation by K. Douville, Manager of Financial Planning, regarding Vancouver Island Regional Library Service, Function 630 be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Vancouver Island Regional Library Service, Function 630 be approved. | ||||||
| 209 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - HORNBY ISLAND COMMUNITY HALL - FUNCTION 670 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Hornby Island Community Hall Service, Function 670 be received. [Item] | ||||||
| 207 | Carried | |||||
| D. DeMarzo, Acting General Manager of Community Services, presented an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Hornby Island Community Hall Service, Function 670. [Item] | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for the Hornby Island Community Hall, Function 670 be approved. | ||||||
| 207 | Carried | |||||
| 2019-2023 FINANCIAL PLAN - COMFORT STATIONS - FUNCTION 686 | ||||||
| D. Arbour/A. Hamir: THAT the report dated January 16, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Comfort Stations Service, Function 686 be received. [Item] | ||||||
| 209 | ||||||
| M. Zbarsky, Manager of Transit and Sustainability, provided an overview of the staff report regarding the proposed 2019-2023 financial plan and work plan highlights for the Comfort Stations Service, Function 686. | ||||||
| A. Hamir/D. Arbour: THAT the proposed 2019-2023 financial plan for Comfort Station Service, Function 686 be approved. | ||||||
| 209 | Carried | |||||
| PUBLIC INPUT - FINANCIAL PLANNING PROCESS: | ||||||
| Members of the public were provided an opportunity to give input on the 2019-2023 proposed financial plan and process. | ||||||
| IN-CAMERA: | ||||||
| D. Arbour/A. Hamir: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality. | ||||||
| 208 | Carried | |||||
| Time: 2:45 pm. | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 3:09 pm. | ||||||
| TERMINATION: | ||||||
| D. Arbour/A. Hamir: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 3:09 pm. | ||||||
| Confirmed by: ____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Jake Martens Manager of Legislative Services | |
| Recorded By: ____________________________________ Lisa Dennis Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |