NOTICE OF MEETING
COMMITTEE OF THE WHOLE


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Tuesday, February 5, 2019
Boardroom, 550B Comox Road, Courtenay, BC commencing at 4:00 pm.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) STEELHEAD LNG
 
Breanne Whyte, Community Engagement Lead, Stewart Dill, Director of Community and Indigenous Engagement and Greg Cano, Project Services Lead in attendance to present information on the Kwispaa LNG Project.
 
C. MANAGEMENT REPORT:
D. REPORTS:
1) COMOX VALLEY TRANSIT MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Minutes of the Comox Valley Transit Management Advisory Committee held on January 10, 2019 for receipt. [Item
208All1 person/1 vote
 
2) 2019 - 2023 FINANCIAL PLAN - COMOX VALLEY ECONOMIC DEVELOPMENT - FUNCTION 550
 
Report dated January 29, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Comox Valley Economic Development Service, function 550 for receipt. [Item
209AllWeighted
 
Representatives from the Comox Valley Economic Development Society will be in attendance to provide information regarding the CVED Service.
 
Recommendation:
 
THAT the proposed 2019 - 2023 financial plan for Comox Valley Economic Development Service, function 550, be approved.
209AllWeighted
 
3) 2019-2023 FINANCIAL PLAN - COMOX VALLEY HOMELESSNESS SUPPORTS - FUNCTION 451
 
Report dated January 29, 2019 regarding the proposed 2019-2023 financial and work plan highlights for the Comox Valley Homelessness Supports Service, function 451 for receipt. [Item
209A, B, C, Cty, CmbWeighted
 
Andrea Capelli, Comox Valley Coalition to End Homelessness, to present on the coalition's 2019 plan and recommended funding allocations.
 
Recommendation #1:
 
THAT the updated Comox Valley Coalition to End Homelessness five year action plan (2016-2021) be approved.
209A, B, C, Cty, CmbWeighted
 
Recommendation # 2:
 
2. THAT the proposed 2019-2023 financial plan for Homelessness Supports Service, function 451, be updated to include contributions for 2019 projects as follows:

a) $15,000 towards the purchase of two four-plexes for women-led lone parent families with supports and rent geared to income (Comox Valley Transition Society);
b) $45,000 towards construction of eight units of single family supportive housing (Dawn to Dawn Action on Homelessness Society);
c) $45,000 towards construction of two single family dwellings (Habitat for Humanity Vancouver Island North); and
d) $45,000 towards renovation for permanent drop-in space for homeless citizens or those at risk of homelessness (funding hosted by the Comox Valley Transition Society).

AND FURTHER THAT the proposed 2019-2023 financial plan for the Homelessness Supports service, function 451, be approved as updated.
209A, B, C, Cty, CmbWeighted
 
4) 2019 - 2023 FINANCIAL PLAN - RECREATION GRANT SERVICE - FUNCTION 600
 
Report dated January 30, 2019 regarding the proposed 2019 - 2023 financial plan and work plan highlights for the Recreation Grant Service, function 600 for receipt [Item
209AllWeighted
 
Rick Morson, Co-Chair, and Gord Campbell, Co-Chair, Vancouver Island Mountain Sport Society, to provide information regarding the society's role and request for additional funding under the Recreation Grant Service, function 600. [Item
 
Mike Manara and Erik Holbek, United Riders of Cumberland, to provide information regarding their request for an increase in funding to $25,000 under the Recreation Grant Service, function 600. [Item
 
Recommendation # 1:
 
THAT the proposed 2019-2023 financial plan for the Recreation Grant Service, function 600, be approved.
209AllWeighted
 
Recommendation # 2:
 
THAT staff bring forward a report in spring of 2019 to review the Recreation Grant Service function 600 to develop grant criteria.
209AllWeighted
 
5) UPDATE ON THE PROPOSED MULTIPLEX
 
Report dated February 1, 2019 regarding an update on the proposed Multiplex project, highlighting key Board decision points and seek a Comox Valley Regional District (CVRD) board appointee to the Comox Valley Multiplex Association for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District Board appoint Director _______________ (and Director __________ as the alternate) to the Comox Valley Multiplex Association for the 2018 - 2022 term;

AND FURTHER THAT remuneration and expenses be paid, provided remuneration and/or expenses are not paid directly by the external organization.
208All1 person/1 vote
 
6) 2019 - 2023 FINANCIAL PLAN - COMOX VALLEY EXHIBITION GROUNDS - FUNCTION 660
 
Report dated January 24, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Comox Valley Exhibition Grounds Service, function 660 for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT the proposed 2019 - 2023 financial plan for the Comox Valley Exhibition Grounds Service, function 660, be approved.
209AllWeighted
 
7) 2019-2023 FINANCIAL PLAN - REGIONAL GROWTH STRATEGIES - FUNCTION 512
 
Report dated January 30, 2019 regarding the proposed 2019-2023 financial plan and work plan highlights for the Regional Growth Strategy, function 512, for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2019 - 2023 financial plan for Regional Growth Strategy service, function 512, be received;

AND THAT staff report back to the Committee of the Whole with a recommended budget that reflects the service’s confirmed 2018 deficit carry forward and other revised cost estimates for 2019.
208All1 person/1 vote
 
8) 2019-2023 FINANCIAL PLAN - CV COMMUNITY JUSTICE SERVICE - FUNCTION 205
 
Report dated January 31, 2019 regarding the proposed 2019-2023 work plan highlights for the Comox Valley Community Justice Society Service, function 205 for receipt. [Item
209AllWeighted
 
Recommendation # 1:
 
THAT the proposed 2019 - 2023 financial plan for Comox Valley Community Justice Service, function 205 be approved.
209AllWeighted
 
Recommendation # 2:
 
THAT the board consider three readings and subsequent adoption of an amendment to Bylaw No. 2262, being “Comox Valley Community Justice Contribution Extended Service Area Establishment Bylaw No. 2262, 2000”, to increase the maximum requisition by 25 per cent, to be available for the 2020 fiscal year, in accordance with the Local Government Act and the Comox Valley Regional District’s establishing bylaw approval exemption regulation;

AND FURTHER THAT written consent to the amendment of Bylaw No. 2262, on behalf of the electors, be sought from the City of Courtenay, Town of Comox, Village of Cumberland and the Directors for Electoral Areas A, B and C, being the participants in the service.
209AllWeighted
 
9) 2019-2023 FINANCIAL PLAN – EMERGENCY PROGRAM – FUNCTION 270
 
Report dated January 31, 2019 regarding the proposed 2019-2023 financial and work plan highlights for the Comox Valley Emergency Management Service, function 270, for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2019 - 2023 financial plan for the Comox Valley Emergency Management Service, function 270, be approved.
209A, B, CWeighted
 
10) 2019-2023 FINANCIAL PLAN – PESTICIDE AWARENESS – FUNCTION 345
 
Report dated January 31, 2019 regarding the proposed 2019-2023 financial and work plan highlights for the Pesticide Awareness Service, function 345 for receipt. [Item
209A, B, C, CmbWeighted
 
Recommendation # 1:
 
THAT the proposed 2019 - 2023 financial plan for the Pesticide Awareness Service, Function 345 be approved.
209A, B, C, CmbWeighted
 
Recommendation # 2:
 
THAT actions be initiated in 2019 to repeal the Pesticide Awareness Service, which includes obtaining consent for the service repeal from the participants in writing from the Electoral Area A, B and C directors and by resolution from the Village of Cumberland council.
209A, B, C, CmbWeighted
 
E. NEW BUSINESS:
WOODSTOVE EXCHANGE PROGRAM
 
Correspondence dated January 23, 2019 from Director Grant regarding the woodstove exchange program for receipt. [Item
208All1 person/1 vote
 
Requested Action:
 
THAT the Comox Valley Regional District Woodstove Exchange Program be amended as follows:

• Rebates for exchanging to a new certified wood stove be increased to $1,500 with a requirement for the recipient to attend an wood burning education session, rebates for exchanging to a new gas, propane or pellet stove be increased to $2,000 and rebates for exchanging to an electric air-source heat pump be increased to $3,500; and

• That rebates only be available in the specific areas of concern to be determined in consultation with Island Health and the Ministry of Environment and Climate Change Strategy based on previous mobile air quality monitoring.
208All1 person/1 vote
 
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. PUBLIC INPUT - FINANCIAL PLANNING PROCESS:
Members of the public may ask questions or provide input on the 2019-2023 proposed financial plan and process.

2019-2023 proposed financial plan:
www.comoxvalleyrd.ca/currentbudget
 
H. MEDIA QUESTIONS:
I. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(b) Personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the regional district on condition of anonymity;
90(1)(c) Labour relations or employee negotiations;
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality;
90(1)(f) Law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;
90(1)(g) Litigation or potential litigation affecting the regional district;
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
90(1)(j) Information that is prohibited, or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public;
90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.


208All1 person/1 vote
 
Note: the volume of references above to the Community Charter reflect the committee's consideration of the annual release of in-camera information in accordance with the Release of Closed Meeting Minutes policy.
 
J. TERMINATION:
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