THAT the board adjourn to an in-camera session pursuant to the following sub-sections of sections 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(g) Litigation or potential litigation affecting the regional district;
90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.

Comox Valley Regional District Board minutes dated January 29, 2019, for adoption. [Item] 

Comox Valley Sports Centre Commission minutes dated January 29, 2019 for receipt. [Item] 

Committee of the Whole minutes dated January 29, 2019 for receipt. [Item] 

Black Creek - Oyster Bay Services Committee minutes dated February 4, 2019 for receipt. [Item] 

THAT an application based annual rebate program for properties with farm status be developed and implemented for the Black Creek/ Oyster Bay Water Local Service Area;

AND FURTHER THAT that the program be re-evaluated in one year to ensure that the decrease in revenue resultant from the farm status rebate is not more than three percent of the total annual revenue for the service.

Electoral Areas Services Committee minutes dated February 4, 2019 for receipt. [Item] 

THAT the board approve the Development Variance Permit DV 1B 19 (Cornish) to:
1. reduce the minimum front yard setback for a proposed deck from 7.5 metres to 4.1 metres; and
2. reduce the minimum front yard setback for the eaves of the proposed deck from 5.5 metres to 3.6 metres;
for property described as Lot 4, District Lot 206, Comox District, Plan 35732, PID 000-216-151 (1327 Clipper Place);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit upon receipt of a setback permit from the Ministry of Transportation and Infrastructure.

Note: Prior to considering the recommendation regarding DV 9C 18 (McGeehan), the board' receipt of three late correspondence items is requested.

Correspondence dated January 24, 2019 from Glenn and Tanis Morris regarding DV 9C 18 - 1176 Alexandra Avenue (McGeehan) for receipt. [Item] 

Correpondence dated February 11, 2019 from James and Linda Graham regarding DV 9C 18 - 1176 Alexandra Avenue (McGeehan) for receipt. [Item] 

Correpondence dated February 18, 2019 from Bob Shires regarding DV 9C 18 - 1176 Alexandra Avenue (McGeehan) for receipt. [Item] 

THAT the board approve the Development Variance Permit DV 9C 18 (McGeehan) to increase the maximum building height from 10.0 metres to 11.9 metres for a proposed single detached dwelling for a property described as Strata Lot 61, Block 1450, Comox District, Strata Plan 799 (Phase 1), Together with an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as Shown on Form 1, PID 000-761-630 (1176 Alexandra Avenue);

AND THAT the Corporate Legislative Officer be authorized to execute the permit.

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated January 23, 2019, and direct staff to start the external agency referral process for Amended Lot 1 (DD 20594-N), Block 29, Comox District, Plan 3139 Except That Part of Said Lot Bounded on the North by Plan 5517 and East by the Island Highway as Said Highway is Shown on Plan 4267 and Except Those Parts in Plans 3747, 3865, 4267, 4417, 5517, 7148, 9836, 10102, 10943, 13270, 15600, 15674, 15722, 15775, 16502, 16520, 17359, 18493 1N3 19356, PID 006-281-222 ( Wilfred Road - Unger) as part of a proposed amendment (RZ 5C 18) of Bylaw No. 2781, being the “Comox Valley Zoning Bylaw, 2005”;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012.

THAT staff report back to the Comox Valley Regional District Board with a draft board policy on voluntary community amenity contributions per Section 72 of Bylaw No. 337, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014” and the Ministry of Municipal Affairs and Housing Guidebook, “Community Amenity Contributions: Balancing Community Planning, Public Benefits and Housing Affordability.”

THAT the board support an application to the Union of BC Municipalities Community Preparedness Fund in the amount of $25,000.00 for acquisition of a 15-20 kW portable diesel generator under the Emergency Program Electoral Areas Service, function 271 and provide support for overall grant management.

THAT the Seal Bay Regional Nature Park and Forest Management Plan update dated January 2019 be approved and adopted as a policy.

THAT the Comox Valley Regional District Board confirm the dissolution of the South Sewer Select Committee in accordance with the terms of reference.

THAT the existing Baynes Sound – Denman/Hornby Islands (Electoral Area A) and Puntledge – Black Creek (Electoral Area C) community works funds allocations to the South Sewer Project (December 31, 2018, balances of $834,392 and $410,969 respectively) be held for a period of one year in consideration of a feasible alternative before being considered for re-allocation;

AND FURTHER THAT staff prepare a report which identifies options for continued project planning and development including a comprehensive public and stakeholder engagement plan.

THAT $35,000 in Community Works Funds from Puntledge-Black Creek (Area C) be committed for the Phase two Tsolum River watershed study, contingent upon a successful grant application under the Investment Agriculture Foundation of British Columbia program for matching funds.

THAT the proposed 2019- 2023 Financial Plan for Puntledge – Black Creek (Area C) Feasibility Studies Service, function 153 be amended to include $35,000 in grant revenue from Community Works Funds and $35,000 in grant revenue from the Investment Agriculture Foundation of British Columbia program for a pending grant application for Phase two Tsolum River watershed study;

AND FURTHER THAT the proposed 2019 - 2023 Financial Plan for Puntledge – Black Creek (Electoral Area C) Feasibility Studies Service, Function 153 be approved as amended.

THAT staff negotiate a one year term service agreement with the 2019 Electoral Areas Arts and Culture Grant recipients with an option of a one year renewal.

Sewage Commission minutes dated February 5, 2019 for receipt. [Item] 

Comox Valley Water Committee minutes dated February 5, 2019 for receipt. [Item] 

Committee of the Whole minutes dated February 5, 2019 for receipt. [Item] 

THAT the Comox Valley Regional District Board appoint Director Grieve (and Director Hamir as the alternate) to the Comox Valley Multiplex Association for the 2018 - 2022 term;

AND FURTHER THAT remuneration and expenses be paid, provided remuneration and/or expenses are not paid directly by the external organization.

THAT the board consider three readings and subsequent adoption of an amendment to Bylaw No. 2262, being “Comox Valley Community Justice Contribution Extended Service Area Establishment Bylaw No. 2262, 2000”, to increase the maximum requisition by 25 per cent, to be available for the 2020 fiscal year, in accordance with the Local Government Act and the Regional Districts Establishing Bylaw Approval Exemption Regulation;

AND FURTHER THAT written consent to the amendment of Bylaw No. 2262, on behalf of the electors, be sought from the City of Courtenay, Town of Comox, Village of Cumberland and the Directors for Electoral Areas A, B and C, being the participants in the service.

THAT actions be initiated in 2019 to repeal the Pesticide Awareness Service, which includes obtaining consent for the service repeal from the participants in writing from the Electoral Area A, B and C directors and by resolution from the Village of Cumberland Council.

Parcel Tax Roll Review Panel minutes dated February 20, 2019 for receipt. [Item] 

Report dated February 21, 2019 providing the board with the recommended 2019 - 2023 Financial Plan and work plan highlights for the Regional Growth Strategy Service, Function 512, for receipt. [Item] 

THAT the recommended 2019 - 2023 financial plan for the Regional Growth Strategy Service be approved.

Note: This report is provided in response to the direction provided at the February 5, 2019 Committee of the Whole meeting for staff to bring forward a report providing the recommended Function 512 budget that reflects the confirmed 2018 deficit carry forward and other revised cost estimates for 2019 .

Report dated February 13, 2019 providing the board with options, and related financial plan implications, for an increase in the 2019 requisition for the Homelessness Supports service, Function 451, for receipt. [Item] 

Note: This report is provided in response to the direction provided at the February 5, 2019 Committee of the Whole meeting for staff to bring forward information regarding the implications of an increase in the 2019 requisition for the Homelessness Supports Service, Function 451.

Report dated February 21, 2019 provide the board with background and the proposed 2019 - 2023 financial plans and work plan highlights for the following four services:
- Victim Services Program / Crime Stoppers service, function 200;
- Cemetery service, function 400;
- Emergency Shelter Land Acquisition service, function 450;
- Comox Valley Airport service, function 795; for receipt. [Item] 

THAT the proposed 2019 - 2023 financial plan for the Victim Services Program, function 200, be approved.

THAT the proposed 2019 - 2023 financial plans for the Emergency Shelter Land Acquisition service, function 450, be approved.

THAT the proposed 2019 - 2023 financial plans for the Comox Valley Airport service, function 795, be approved.

THAT the proposed 2019 – 2023 financial plan for the Cemetery service, function 400, be approved.

THAT the Board rescind first, second, and third readings of Bylaw No. 496 being “Comox Valley Regional District Water Supply Development Cost Charges Bylaw 2001, Amendment No. 2” [Item] 

THAT the Board rescind first, second and third readings of Bylaw No. 497 being “Comox Valley Water Supply System Capital Improvement Cost Charge Bylaw No. 2350, 2001 Amendment No. 3”. [Item] 

THAT Bylaw No. 572 being "Comox Valley Sewerage Service Development Cost Charges Bylaw No. 572, 2019” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 572 being "Comox Valley Sewerage Service Development Cost Charges Bylaw No. 572, 2019” be read a third time.

THAT Bylaw No. 573 being "Comox Valley Sewerage System Capital Improvement Cost Charge Bylaw No. 3008, 2007, Amendment No. 3" be given first and second readings concurrently. [Item] 

THAT Bylaw No. 573 being "Comox Valley Sewerage System Capital Improvement Cost Charge Bylaw No. 3008, 2007, Amendment No. 3" be read a third time.

THAT Bylaw No. 571 being “Comox Valley Water Supply System Development Cost Charges Bylaw No. 571, 2019” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 571 being “Comox Valley Water Supply System Development Cost Charges Bylaw No. 571, 2019” be read a third time.

THAT Bylaw No. 574 being "Comox Valley Water Supply Capital Improvement Charge Bylaw No. 2350, 2001, Amendment No. 4" be given first and second readings concurrently. [Item] 

THAT Bylaw No. 574 being "Comox Valley Water Supply Capital Improvement Charge Bylaw No. 2350, 2001, Amendment No. 4" be read a third time.

THAT Bylaw No. 492 being “Unsightly Premises Extended Service Establishment Bylaw 2051, 1998, Amendment No. 3” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 492 being “Unsightly Premises Extended Service Establishment Bylaw 2051, 1998, Amendment No. 3” be read a third time.

THAT Bylaw No. 575 being “Regional District Pesticide Awareness Service Repeal Bylaw No. 575, 2019” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 575 being “Regional District Pesticide Awareness Service Repeal Bylaw No. 575, 2019” be read a third time.

THAT Bylaw No. 576 being "“Comox Valley Community Justice Contribution Extended Service Bylaw No. 2262, 2000, Amendment No. 2" be given first and second readings concurrently. [Item] 

THAT Bylaw No. 576 being "“Comox Valley Community Justice Contribution Extended Service Bylaw No. 2262, 2000, Amendment No. 2" be read a third time.