COMMITTEE OF THE WHOLE

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Tuesday, April 16, 2019
Minutes of the meeting of the Committee of the Whole held on April 16, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 4:00 pm.
 
 
MINUTES
     
 
Present:
Chair:B. WellsCity of Courtenay
Vice-Chair:A. HamirLazo North (Area 'B')
Directors:D. ArbourBaynes Sound-Denman/Hornby Islands (Area 'A')
 D. HillianCity of Courtenay
 K. GrantTown of Comox
 E. GrievePuntledge/Black Creek (Area 'C')
 W. MorinCity of Courtenay
 M. SwiftTown of Comox
 D. FrischCity of Courtenay
Alt. Director:G. SprouleVillage of Cumberland
Staff:R. DysonChief Administrative Officer
 B. DunlopCorporate Financial Officer
 M. RuttenGeneral Manager of Engineering Services
 D. DeMarzoActing General Manager of Community Services
 J. WarrenGeneral Manager of Corporate Services
 S. SmithGeneral Manager of Planning and Development
 J. MartensManager of Legislative Services
 L. DennisLegislative Services Assistant
 
   
RECOGNITION OF TRADITIONAL TERRITORIES:
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
DELEGATIONS:
MOWI
 
 
Jeremy Dunn, Mowi (formerly Marine Harvest), presented information regarding the Mowi Blue Revolution, certification programs and future innovation coming to Mowi operations in British Columbia. [Item
 
 
E. Grieve/D. Frisch: THAT the presentation from Jeremy Dunn, MOWI, be received. [Item
208Carried
 
DOGWOOD AND WEST COAST ENVIRONMENTAL LAW
 
 
Andrew Gage, West Coast Environmental Law, presented information regarding the Climate Accountability Letter campaign and requested that the CVRD continue their climate change adaptation work, begin tracking costs and to participate in the Climate Accountability Letter campaign. [Item
 
 
D. Hillian/A. Hamir: THAT the presentation from Andrew Gage, West Coast Environmental Law, be received. [Item
 Carried
 
A. Hamir/D. Frisch: THAT, in accordance with Section 9(6) of the CVRD Procedure Bylaw, the committee consider the request of the delegation of Andrew Gage, West Coast Environmental Law, immediately.
208DefeatedNAY: D. Arbour, K. Grant, E. Grieve, W. Morin, M. Swift
 
The meeting recessed at 5:00 pm and reconvened at 5:05 pm.
 
 
MANAGEMENT REPORT:
E. Grieve/A. Hamir: THAT the Committee of the Whole management report dated April 2019 be received. [Item
208Carried
 
REPORTS:
TRANSIT SYSTEM REVIEW
 
 
Adriana McMullen and Myrna Moore, BC Transit, presented an overview of the Comox Valley Transit System. [Item
 
 
The meeting recessed at 6:00 pm and reconvened at 6:20 pm.

Alternate Director Sproule was not in attendance when the meeting reconvened.
 
 
D. Hillian/D. Frisch: THAT the agenda be varied to move items D.6 "Addressing Air Quality in the Comox Valley" and D.7 "Woodstove Exchange Program Update"; and New Business items E.1 "Woodstove Exchange Program", E.2 "Single Use Plastic Bag Ban" and E.3 "Comox Valley Food Policy Council" forward on the agenda.
208Carried
 
ADDRESSING AIR QUALITY IN THE COMOX VALLEY
 
 
D. Hillian/D. Frisch: THAT the report dated April 4, 2019 regarding an update on the activities associated with addressing air quality in the Comox Valley, a board strategic priority, be received. [Item
208Carried
 
J. Warren, General Manager of Corporate Services, provided an overview of the staff report regarding the activities associated with addressing air quality in the Comox Valley.
 
 
WOODSTOVE EXCHANGE PROGRAM UPDATE
 
 
D. Frisch/D. Hillian: THAT the report dated April 9, 2019 regarding an update on the Woodstove Exchange Program and related activities be received. [Item
208Carried
 
J. Meilleur, Project Coordinator - Transit and Sustainability, provided an overview of the staff report regarding an update on the Woodstove Exchange Program and related activities.
 
 
Director Arbour left the meeting at 7:25 pm.
 
 
WOODSTOVE EXCHANGE PROGRAM
 
 
D. Frisch/D. Hillian: THAT the correspondence dated January 23, 2019 from Director Grant regarding the woodstove exchange program be received. [Item
208Carried
 
K. Grant/D. Hillian: THAT the Comox Valley Regional District Woodstove Exchange Program be amended as follows:
- rebates for exchanging to a new gas, propane or pellet stove be increased to $2,000 and rebates for exchanging to an electric air-source heat pump be increased to $3,500.
208
 
K. Grant/D. Frisch: THAT the motion be amended to include:
- That rebates only be available in the specific areas of concern to be determined in consultation with Island Health and the Ministry of Environment and Climate Change Strategy based on previous mobile air quality monitoring.
208Carried
 
K. Grant/D. Frisch: THAT the motion be amended to add "remove woodstove replacements" as the first bullet.
208Carried
 
D. Frisch/A. Hamir: THAT the motion be amended to reduce new gas, propane or pellet rebates to $1,000 and increase heat pump rebates to $5,000.
208DefeatedNAY: D. Hillian, K. Grant, E. Grieve, W. Morin, M. Swift, B. Wells
 
D. Frisch/A. Hamir: THAT the motion be amended to increase the heat pump rebate to $4,500.
208
 
D. Hillian/E. Grieve: THAT the matter of amending the terms of the Comox Valley Woodstove Exchange Program be referred to staff for a report.
208CarriedNAY: D. Frisch
 
SINGLE USE PLASTIC BAG BAN
 
 
K. Grant/D. Hillian: THAT the correspondence dated March 15, 2019 from Director Hamir regarding the requests from the March 12, 2019 delegation of Helen Boyd and Meghan Leahy of the Comox Valley Nurses for Health and the Environment for board advocacy to ban single-use plastic bags in the Comox Valley and to ask the Province of British Columbia to support programs and measures aligned with this goal, be received. [Item
208Carried
 
E. Grieve/A. Hamir: WHEREAS single use plastic bags are a major contributor to pollution;

AND WHEREAS it is in the best interest of the health and welfare of the residents of the Comox Valley to restrict the proliferation of single-use plastics;

THEREFORE BE IT RESOLVED THAT the Comox Valley Regional District Board encourages its member municipalities and all businesses within the region to restrict the use of single-use plastic bags.
208Carried
 
K. Grant/A. Hamir: THAT the Comox Valley Regional District write to the Province of British Columbia to request province-wide business regulations to reduce single-use plastic bags and disposable plastic packaging.
208Carried
 
A. Hamir/D. Hillian: THAT the matter of restricting single-use plastic bags be referred to the Comox Strathcona Waste Management Board for consideration of further action.
208Carried
 
COMOX VALLEY FOOD POLICY COUNCIL
 
 
D. Hillian/A. Hamir: THAT the correspondence dated March 15, 2019 from Director Hamir regarding a request from the Lush Valley Food Action Society delegation on March 12, 2019 for support to establish a Comox Valley Food Policy Council be received. [Item
208Carried
 
E. Grieve/D. Hillian: THAT the Comox Valley Regional District (CVRD) Board support in principle the concept of a Comox Valley Food Policy Council (CVFPC);

AND FINALLY THAT the CVRD collaborate with the CVFPC in regards to its establishment with the terms of reference and other matters such as funding and in-kind support being brought back for board consideration.
208Carried
 
COASTAL COMMUNITIES SOCIAL PROCUREMENT INITIATIVE MEMBERSHIP
 
 
E. Grieve/D. Frisch: THAT the report dated March 25, 2019 regarding background on the procurement function at the Comox Valley Regional District (CVRD) and to provide information on the Coastal Communities Social Procurement Initiative (CCSPI) be received. [Item
208Carried
 
S. Hainsworth, Manager of Operating and Capital Procurement, presented an overview of the staff report regarding the procurement function at the CVRD and the Coastal Communities Social Procurement Initiative (CCSPI). [Item
 
 
W. Morin/D. Frisch: THAT the Comox Valley Regional District support the Coastal Communities Social Procurement Initiative and join as a member for two years for a cost of $2,448 per year, to be funded by the electoral area administration service;

AND FURTHER THAT staff be authorized to select and pilot social and sustainable procurement concepts in future procurements and report back to the board in the fall on the outcomes.
208Carried
 
COMOX VALLEY EMERGENCY PROGRAM ADMINISTRATIVE COMMITTEE
 
 
E. Grieve/D. Frisch: THAT the Comox Valley Emergency Program Administrative Committee minutes dated March 14, 2019 be received. [Item
208Carried
 
2019-2022 STRATEGIC PRIORITIES CHART
 
 
D. Hillian/D. Frisch: THAT the report dated April 9, 2019 regarding the Strategic Priorities Chart, an outcome from the December 19, 2018 strategic planning session, be received. [Item
208Carried
 
REVIEW OF EMERGENCY SHELTER AND SUPPORTIVE HOUSING LAND ACQUISITION SERVICE
 
 
E. Grieve/K. Grant: THAT the report dated March 28, 2019 regarding information on the Emergency Shelter and Supportive Housing Land Acquisition Service, Function 450 be received. [Item
209Carried
 
NEW BUSINESS:
VANCOUVER ISLAND REGIONAL LIBRARY (VIRL) BOARD REMUNERATION
 
 
K. Grant/E. Grieve: THAT the correspondence dated April 2, 2019 from Director Arbour regarding remuneration for the 2019 appointees to the Vancouver Island Regional Library (VIRL) Board be received. [Item
208Carried
 
A. Hamir/D. Hillian: THAT the CVRD directors appointed to the Vancouver Island Regional Library Board for 2019 be paid remuneration for board meeting attendance in accordance with CVRD Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012”.
208Carried
 
INNOVATE 2030 REGIONAL ECONOMIC DEVELOPMENT STRATEGY ENGAGEMENT AND CONSULTATION OVERVIEW
 
 
K. Grant/A. Hamir: THAT the Innovate 2030 Regional Economic Development Strategy Engagement and Consultation Overview dated March 2019 be received. [Item
208Carried
 
IN-CAMERA:
D. Frisch/W. Morin: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
208Carried
 
Time: 7:35 pm.
 
 
RISE AND REPORT:
The committee rose from its in-camera meeting at 8:42 pm.
 
 
TERMINATION:
E. Grieve/A. Hamir: THAT the meeting terminate.
208Carried
 
Time: 8:42 pm
 
 
 Confirmed by:



____________________________________
Bob Wells
Chair
 
Certified Correct:



____________________________________
Jake Martens
Manager of Legislative Services
 
Recorded By:



____________________________________
Lisa Dennis
Legislative Services Assistant

These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___.
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