ELECTORAL AREAS SERVICES COMMITTEE

Monday, April 15, 2019
Minutes of the meeting of the Electoral Areas Services Committee held on Monday, April 15, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 10:00 am.
 
 
MINUTES
     
 
Present:
Chair:E. GrievePuntledge/Black Creek (Area 'C')
Vice-Chair:D. ArbourBaynes Sound-Denman/Hornby Islands (Area 'A')
Director:A. HamirLazo North (Area 'B')
Staff:R. DysonChief Administrative Officer
 D. DeMarzoActing General Manager of Community Services
 J. WarrenGeneral Manager of Corporate Services
 J. MartensManager of Legislative Services
 L. DennisLegislative Services Assistant
 
   
RECOGNITION OF TRADITIONAL TERRITORIES:
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
DELEGATIONS:
FORBIDDEN PLATEAU RECLAMATION SOCIETY
 
 
David Mellin and Greg Sawchuck, Forbidden Plateau Reclamation Society, presented information regarding the final clean up of the former Forbidden Plateau ski hill (Wood Mountain Park) and outlined their requests for funding and assistance with arranging a meeting with the Minister of Forests, Lands, Natural Resource Operations & Rural Development.
[Item
 
 
D. Arbour/A. Hamir: THAT the presentation from David Mellin and Greg Sawchuck, Forbidden Plateau Reclamation Society, be received.
208Carried
 
HORNBY ISLAND COMMUNITY ECONOMIC ENHANCEMENT CORPORATION
 
 
Karen Ross and John Grayson, Hornby Island Community Economic Enhancement Corporation, and John Wigle, Denman Island Internet Committee, presented an update on an application to Connecting BC regarding internet service on the islands and requested support from the Comox Valley Regional District. [Item
 
 
D. Arbour/A. Hamir: THAT the presentation from Karen Ross and John Grayson, Hornby Island Community Economic Enhancement Corporation, and John Wigle, Denman Island Internet Committee, be received. [Item
208Carried
 
MANAGEMENT REPORT:
D. Arbour/A. Hamir: THAT the Electoral Areas Services Committee Management Report dated April 2019 be received. [Item
208Carried
 
REPORTS:
ELECTORAL AREA A - DEVELOPMENT VARIANCE PERMIT DV 2A 19 - 3847 MARINE DRIVE (AIKMAN)
 
 
D. Arbour/A. Hamir: THAT the report dated April 1, 2019 regarding Development Variance Permit DV 2A 19 to allow a proposed carriage house to have interior access to the accessory use below via an internal staircase, and to increase the maximum height from 7.0 metres to 8.0 metres be received. [Item
208 and 213Carried
 
T. Trieu, Manager of Planning Services, provided an overview of the staff report regarding DV 2A 19 for 3847 Marine Drive (Aikman).
 
 
Peter Bain, applicant's agent, was in attendance at the meeting.
 
 
The Chair called for any members of the public that may wish to speak regarding DV 2A 19 – 3847 Marine Drive (Aikman). There were no speakers.
 
 
A. Hamir/D. Arbour: THAT the board approve the Development Variance Permit DV 2A 19 (Aikman) to allow a carriage house to have access via an internal staircase, internal access to the accessory use below and to increase the maximum height from 7.0 metres to 8.0 metres for a property described as Lot 11, Block J, Section 6A, Nelson District, Plan 1478, PID 000-494-704 (3847 Marine Drive) with the condition that a visual buffer along the portion of the proposed carriage house be implemented and maintained for the life of this building;

AND THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
ELECTORAL AREA A - DEVELOPMENT VARIANCE PERMIT DV 3A 19 - 7927 PARK ROAD (URQUHART / CLAYSON)
 
 
A. Hamir/D. Arbour: THAT the report dated March 28, 2019 regarding Development Variance Permit DV 3A 19 to allow the floor area of the ground level of a carriage house to exceed the floor area of the second storey be received. [Item
208 and 213Carried
 
B. Labute, Planner, provided an overview of the staff report regarding DV 3A 19 for 7927 Park Road (Urquhart/Clayson).
 
 
Bill Lane, applicant's agent, was in attendance at the meeting.
 
 
The Chair called for any members of the public that may wish to speak regarding DV 3A 19 - 7927 Park Road (Urquhart/Clayson). There were no speakers.
 
 
A. Hamir/D. Arbour: THAT the board approve the Development Variance Permit DV 3A 19 (Urquhart/Clayson) to allow the floor area of the ground level of a carriage house to exceed the floor area of the second storey for property described as Lot 30, District Lot 26, Newcastle District, Plan 18550, PID 000-412-392 (7927 Park Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
ELECTORAL AREA C - DEVELOPMENT VARIANCE PERMIT DV 3C 19 – 1325 CARRON ROAD (WALDMAN)
 
 
D. Arbour/A. Hamir: THAT the report dated March 28, 2019 regarding a Development Variance Permit DV 3C 19 to allow a carriage house to have access via an internal staircase, internal access to the accessory use below and to increase the maximum height from 7.0 metres to 8.0 metres be received. [Item
208 and 213Carried
 
B. Labute, Planner, provided an overview of the staff report regarding DV 3C 19 for 1325 Carron Road (Waldman).
 
 
Mrs. Waldman, applicant, was in attendance at the meeting.
 
 
The Chair called for any members of the public that may wish to speak regarding DV 3C 19 – 1325 Carron Road (Waldman). There were no speakers.
 
 
D. Arbour/A. Hamir: THAT the board approve the Development Variance Permit DV 3C 19 (Waldman) to allow a carriage house to have access via an internal staircase, internal access to the accessory use below and to increase the maximum height from 7.0 metres to 8.0 metres for a property described as Lot 4, Block F, District Lot 95, Comox District, Plan 13540, PID 004-571-461 (1325 Carron Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213Carried
 
ELECTORAL AREA C - TEMPORARY USE PERMIT TUP 2C 19 - 4627, 4635, 4639, 4745, 4749, 4751 AND 4753 FORBIDDEN PLATEAU ROAD (GRIESSEL)
 
 
D. Arbour/A. Hamir: THAT the following items be received:
 
 
• Report dated April 1, 2019 regarding a Temporary Use Permit TUP 2C 19 for an event organized by the Jeepapalooza Association of BC to be held from May 17 – 20, 2019 on the subject property. [Item
 
 
• Correspondence dated April 11, 2019 from Paul and Tracy Rebitt regarding TUP 2C 19 - 4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road (Griessel). [Item
 Carried
 
B. Labute, Planner, provided an overview of the staff report regarding TUP 2C 19 for 4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road (Griessel).
 
 
Tracy Holbrook and Dan Amman, applicant's agents, were in attendance at the meeting.
 
 
The Chair called for any members of the public that may wish to speak regarding TUP 2C 19 - 4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road (Griessel). There were no speakers.
 
 
D. Arbour/A. Hamir: THAT the board approve issuance of a Temporary Use Permit (TUP 2C 19) to John Kevin Richard Griessel to allow an event organized by the Jeepapalooza Association of BC to be held from May 17 to 20, 2019 (with event setup starting May 15, 2019 and cleanup complete by May 21, 2019) with the expiry date of May 21, 2019, on the property described as Lot A, Township 9, Section 5, Comox District, Plan VIP80212, PID 026-537-206 (4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road);

AND FINALLY THAT the board authorize the Corporate Legislative Officer to execute the Temporary Use Permit subject to the receipt of proof that the event insurance has been renewed to cover this year’s event.
208 and 213Carried
 
PROPOSED ZONING BYLAW AMENDMENT RZ 3C 18 – FORBIDDEN PLATEAU ROAD (FRY / TAYLOR)
 
 
D. Arbour/A. Hamir: THAT the report dated April 11, 2019 regarding the requested additional information in consideration of the proposed rezoning of a property along Forbidden Plateau Road be received. [Item
208 and 213Carried
 
J. MacLean, Rural Planner, provided an overview of the staff report regarding RZ 3C 18 for Forbidden Plateau Road (Fry/Taylor).
 
 
Garry Fry, applicant, and Colin Burridge, applicant's agent, were in attendance at the meeting.
 
 
D. Arbour/A. Hamir: THAT proposed Zoning Bylaw Amendment Application RZ 3C 18 to rezone Lot 4, Block 249, Comox District, Plan EPP11657, be referred to the Area C Advisory Planning Commission.
208 and 213Carried
 
AGRICULTURAL LAND RESERVE NON-FARM USE ALR 1A 19 – 3771 MINTO ROAD (PEARSON)
 
 
R. Dyson, Chief Administrative Officer, recused himself from the meeting at 11:47 am due to a potential perceived conflict of interest in relation to his spouse's position as chair of the Agricultural Land Commission.
 
 
D. Arbour/A. Hamir: THAT the report dated April 10, 2019 regarding application ALR 1A 19 to place imported fill on a farm within the Agricultural Land Reserve for the purpose of raising a field at 3771 Minto Road (Pearson) be received. [Item
208 and 213Carried
 
J. MacLean, Rural Planner, provided an overview of the staff report regarding ALR 1A 19 for 3771 Minto Road (Pearson).
 
 
Susan Pearson, applicant, and Ian Armstrong, applicant's agent, were in attendance at the meeting.
 
 
A. Hamir/D. Arbour: THAT Agricultural Land Reserve non-farm use (placement of fill) application ALR 1A 19 concerning the use of imported fill for the purpose of raising a field located at 3771 Minto Road (Pearson), be referred to the Agricultural Advisory Planning Commission.
208 and 213Carried
 
R. Dyson returned to the meeting at 11:56 am.
 
 
MOUNT WASHINGTON FIRE PROTECTION SERVICE UPDATE
 
 
D. Arbour/A. Hamir: THAT the report dated April 9, 2019 regarding an update on the Mount Washington Fire Protection Service be received. [Item
207Carried
 
J. Bast, Manager of Fire Services, provided an overview of the staff report regarding an update on the Mount Washington Fire Protection Service.
 
 
MUNICIPAL TICKET INFORMATION BYLAW AMENDMENT FOR RURAL CUMBERLAND FIRE PROTECTION
 
 
D. Arbour/A. Hamir: THAT the report dated April 11, 2019 regarding an update to the Municipal Ticket Information Bylaw for the Rural Cumberland Fire Service be received. [Item
209Carried
 
J. Martens, Manager of Legislative Services, provided an overview of the staff report regarding an update to the Municipal Ticket Information Bylaw for the Rural Cumberland Fire Service.
 
 
D. Arbour/A. Hamir: THAT the board consider giving readings to Bylaw No. 578 being “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 15” as attached to the staff report dated April 11, 2019.
209Carried
 
NEW BUSINESS:
LOCAL GOVERNMENT SURVIVOR CLIMATE CHALLENGE
 
 
D. Arbour/A. Hamir: THAT the correspondence from the District of Highlands dated February 26, 2019 regarding a Local Government Survivor Climate Challenge be received. [Item
208Carried
 
D. Arbour/A. Hamir: THAT the electoral area directors participate in the Local Government Survivor Climate Challenge by measuring their “One-Planet Living” footprint and providing the results to the Manager of Legislative Services for forwarding to the District of Highlands by April 22, 2019;

AND FURTHER THAT a follow-up measurement be completed and forwarded in April 2020 in order to gauge progress on the combined ecological and carbon footprint.
208Carried
 
FORBIDDEN PLATEAU RECLAMATION SOCIETY
 
 
A. Hamir/D. Arbour: THAT the board provide a letter of support to Minister Doug Donaldson, Ministry of Forests, Lands, Natural Resource Operations and Rural Development, encouraging the minister to meet with the Forbidden Plateau Reclamation Society to discuss the clean up of the old Forbidden Plateau ski hill site.
208Carried
 
HORNBY ISLAND COMMUNITY ECONOMIC ENHANCEMENT CORPORATION
 
 
D. Arbour/A. Hamir: THAT the board write a letter of support, subject to an update from staff at the April 30, 2019 board meeting, to the Hornby Island Community Economic Enhancement Corporation for an application to Connecting BC regarding internet service on the islands.
208Carried
 
TERMINATION:
D. Arbour/A. Hamir: THAT the meeting terminate.
208Carried
 
Time: 12:09 pm.
 
 
 Confirmed by:



____________________________________
Edwin Grieve
Chair
 
Certified Correct:


____________________________________
Jake Martens
Manager of Legislative Services
 
Recorded By:



____________________________________
Lisa Dennis
Legislative Services Assistant

These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___.
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