NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT BOARD


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Tuesday, April 30, 2019
Boardroom of the regional district offices, 550B Comox Road, Courtenay, BC commencing at 4:00 p.m.

Note: The in-camera session of the board meeting will commence immediately following the open session.

In the event of an emergency the public gathering place is the parking lot outside the boardroom
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. IN-CAMERA MEETING:
Recommendation:
 
THAT the board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;
90(1)(g) Litigation or potential litigation affecting the regional district; and,
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
208All1 person/1 vote
 
C. ADOPTION OF MINUTES:
Comox Valley Regional District Board minutes dated March 19, 2019 for adoption. [Item
208All1 person/1 vote
 
Comox Valley Regional District Board minutes dated March 21, 2019 for adoption. [Item
208All1 person/1 vote
 
Comox Valley Regional District Board minutes dated April 9, 2019 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
1) COMOX VALLEY COMMUNITY HEALTH NETWORK
 
Lindsay McGinn, Comox Valley Community Health Network, to introduce members of the Coordinating Circle and provide an update on the work of the network including action on identified priorities. [Item
 
F. REPORTS:
1) COMOX VALLEY WATER COMMITTEE - APRIL 2, 2019
 
Comox Valley Water Committee minutes dated April 2, 2019 for receipt. [Item
208All1 person/1 vote
 
2) PUBLIC HEARING FOR BYLAW NO. 568 (2245 SCHULZ ROAD) - APRIL 9, 2019
 
Public hearing minutes dated April 9, 2019 for Bylaw No. 568 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 78" (Pajak - 2245 Schulz Road) for receipt. [Item
208All1 person/1 vote
 
3) ELECTORAL AREAS SERVICES COMMITTEE - APRIL 15, 2019
 
Electoral Areas Services Committee minutes dated April 15, 2019 for receipt. [Item
208All1 person/1 vote
 
Recommendation #1
 
THAT the board approve the Development Variance Permit DV 2A 19 (Aikman) to allow a carriage house to have access via an internal staircase, internal access to the accessory use below and to increase the maximum height from 7.0 metres to 8.0 metres for a property described as Lot 11, Block J, Section 6A, Nelson District, Plan 1478, PID 000-494-704 (3847 Marine Drive) with the condition that a visual buffer along the portion of the proposed carriage house be implemented and maintained for the life of this building;

AND THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #2
 
THAT the board approve the Development Variance Permit DV 3A 19 (Urquhart/Clayson) to allow the floor area of the ground level of a carriage house to exceed the floor area of the second storey for property described as Lot 30, District Lot 26, Newcastle District, Plan 18550, PID 000-412-392 (7927 Park Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #3
 
THAT the board approve the Development Variance Permit DV 3C 19 (Waldman) to allow a carriage house to have access via an internal staircase, internal access to the accessory use below and to increase the maximum height from 7.0 metres to 8.0 metres for a property described as Lot 4, Block F, District Lot 95, Comox District, Plan 13540, PID 004-571-461 (1325 Carron Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #4
 
THAT the board approve issuance of a Temporary Use Permit (TUP 2C 19) to John Kevin Richard Griessel to allow an event organized by the Jeepapalooza Association of BC to be held from May 17 to 20, 2019 (with event setup starting May 15, 2019 and cleanup complete by May 21, 2019) with the expiry date of May 21, 2019, on the property described as Lot A, Township 9, Section 5, Comox District, Plan VIP80212, PID 026-537-206 (4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road);

AND FINALLY THAT the board authorize the Corporate Legislative Officer to execute the Temporary Use Permit subject to the receipt of proof that the event insurance has been renewed to cover this year’s event.
208 and 213A, B, C1 person/1 vote
 
Recommendation #5
 
THAT the board provide a letter of support to Minister Doug Donaldson, Ministry of Forests, Lands, Natural Resource Operations and Rural Development, encouraging the minister to meet with the Forbidden Plateau Reclamation Society to discuss the clean up of the old Forbidden Plateau ski hill site.
208All1 person/1 vote
 
4) SEWAGE COMMISSION - APRIL 16, 2019
 
Sewage Commission minutes dated April 16, 2019 for receipt. [Item
208All1 person/1 vote
 
5) COMOX VALLEY WATER COMMITTEE - APRIL 16, 2019
 
Comox Valley Water Committee minutes dated April 16, 2019 for receipt. [Item
208All1 person/1 vote
 
6) COMMITTEE OF THE WHOLE - APRIL 16, 2019
 
Committee of the Whole minutes dated April 16, 2019 for receipt. [Item
208All1 person/1 vote
 
Recommendation #1
 
THAT the Comox Valley Regional District support the Coastal Communities Social Procurement Initiative and join as a member for two years for a cost of $2,448 per year, to be funded by the electoral area administration service;

AND FURTHER THAT staff be authorized to select and pilot social and sustainable procurement concepts in future procurements and report back to the board in the fall on the outcomes.
208All1 person/1 vote
 
Recommendation #2
 
WHEREAS single use plastic bags are a major contributor to pollution;

AND WHEREAS it is in the best interest of the health and welfare of the residents of the Comox Valley to restrict the proliferation of single-use plastics;

THEREFORE BE IT RESOLVED THAT the Comox Valley Regional District Board encourages its member municipalities and all businesses within the region to restrict the use of single-use plastic bags.
208All1 person/1 vote
 
Recommendation #3
 
THAT the Comox Valley Regional District write to the Province of British Columbia to request province-wide business regulations to reduce single-use plastic bags and disposable plastic packaging.
208All1 person/1 vote
 
Recommendation #4
 
THAT the matter of restricting single-use plastic bags be referred to the Comox Strathcona Waste Management Board for consideration of further action.
208All1 person/1 vote
 
Recommendation #5
 
THAT the Comox Valley Regional District (CVRD) Board support in principle the concept of a Comox Valley Food Policy Council (CVFPC);

AND FINALLY THAT the CVRD collaborate with the CVFPC in regards to its establishment with the terms of reference and other matters such as funding and in-kind support being brought back for board consideration.
208All1 person/1 vote
 
Recommendation #6
 
THAT the CVRD directors appointed to the Vancouver Island Regional Library Board for 2019 be paid remuneration for board meeting attendance in accordance with CVRD Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012”.
208All1 person/1 vote
 
7) BOARD OF VARIANCE - APRIL 24, 2019
 
Board of Variance minutes dated April 24, 2019 for receipt. [Item
208All1 person/1 vote
 
8) IMPROVE INTERNET CONNECTIVITY ON DENMAN AND HORNBY ISLANDS
 
Report dated April 25, 2019 regarding a request for support for a funding initiative that would improve internet connectivity on Denman and Hornby Islands for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT subject to the Hornby Island Community Economic Enhancement Corporation and the Denman Works! Economic Enhancement Society preparing the grant application and providing all reporting requirements, the board authorizes the Comox Valley Regional District to submit a grant application to the Connecting BC program, administered through the Northern Development Initiative Trust, for high speed internet connectivity on Denman and Hornby Islands;

AND FURTHER THAT, if the grant application is successful, the Comox Valley Regional District administer the grant funding on behalf of the Hornby Island Community Economic Enhancement Corporation and the Denman Works! Economic Enhancement Society for the high speed internet connectivity initiative.
208All1 person/1 vote
 
9) COMOX VALLEY REGIONAL DISTRICT 2018 ANNUAL REPORT
 
Comox Valley Regional District 2018 Annual Report for receipt. [Item
208All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
First, second and third readings
 
1) RECOMMENDATIONS for Bylaw No. 578 being “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 15”
 
THAT Bylaw No. 578 being “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 15” be given first and second readings concurrently. [Item
208All1 person/1 vote
 
THAT Bylaw No. 578 being “Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 15” be read a third time.
208All1 person/1 vote
 
Bylaws following public hearing for consideration of third reading only
 
2) Bylaw No. 568 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 78" (Pajak - 2245 Schulz Road)
 
THAT Bylaw No. 568 being "Comox Valley Zoning Bylaw, 2005, Amendment No. 78" be given third reading. [Item
208 and 213A, B, C1 person/1 vote
 
Final adoption
 
3) RECOMMENDATION for Bylaw No. 492 being “Unsightly Premises Extended Service Establishment Bylaw 2051, 1998, Amendment No. 3”
 
THAT Bylaw No. 492 being “Unsightly Premises Extended Service Establishment Bylaw 2051, 1998, Amendment No. 3” be finally adopted. [Item
208All1 person/1 vote
 
4) RECOMMENDATION for Bylaw No. 571 being “Comox Valley Water Supply System Development Cost Charges Bylaw No. 571, 2019”
 
THAT Bylaw No. 571 being “Comox Valley Water Supply System Development Cost Charges Bylaw No. 571, 2019” be finally adopted. [Item
209A, B, C, Cty, CmxWeighted
 
5) RECOMMENDATION for Bylaw No. 572 being “Comox Valley Sewerage Service Development Cost Charges Bylaw No. 572, 2019”
 
THAT Bylaw No. 572 being “Comox Valley Sewerage Service Development Cost Charges Bylaw No. 572, 2019” be finally adopted. [Item
209Cty, CmxWeighted
 
6) RECOMMENDATION for Bylaw No. 573 being “Comox Valley Sewerage System Capital Improvement Cost Charge Bylaw No. 3008, 2007, Amendment No. 3”
 
THAT Bylaw No. 573 being “Comox Valley Sewerage System Capital Improvement Cost Charge Bylaw No. 3008, 2007, Amendment No. 3” be finally adopted. [Item
209Cty, CmxWeighted
 
7) RECOMMENDATION for Bylaw No. 574 being “Comox Valley Water Supply System Capital Improvement Cost Charge Bylaw No. 2350, 2001 Amendment No. 4”
 
THAT Bylaw No. 574 being “Comox Valley Water Supply System Capital Improvement Cost Charge Bylaw No. 2350, 2001 Amendment No. 4” be finally adopted. [Item
209A, B, C, Cty, CmxWeighted
 
8) RECOMMENDATION for Bylaw No. 576 being “Comox Valley Community Justice Contribution Extended Service Bylaw No. 2262, 2000, Amendment No. 2”
 
THAT Bylaw No. 576 being “Comox Valley Community Justice Contribution Extended Service Bylaw No. 2262, 2000, Amendment No. 2” be finally adopted. [Item
208All1 person/1 vote
 
H. NEW BUSINESS:
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
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