NOTICE OF MEETING
SEWAGE COMMISSION
Tuesday, May 14, 2019
Boardroom, located at 550 B Comox Road, Courtenay, BC commencing at 1:30 p.m.

The purpose of this meeting is for commission members to consider the matters included on the agenda below. The chair of the commission will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

All commission motions will be voted on as determined under Bylaw No. 650.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) CURTIS ROAD RESIDENTS ASSOCIATION
 
Jenny Steel, Curtis Road Residents Association, to present information regarding the Comox Valley Water Pollution Control Centre and odour standards, reporting and governance. [Item] 
 
C. MANAGEMENT REPORT:
Sewage Commission management report dated May 2019 for receipt. [Item] 
 
D. REPORTS:
1) COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Minutes of the Comox Valley Sewage Management Advisory Committee meeting held April 10, 2019 for receipt. [Item] 
 
Minutes of the Comox Valley Sewage Management Advisory Committee meeting held May 2, 2019 for receipt. [Item] 
 
2) DISCUSSION SURROUNDING REQUESTS AND CONCERNS MADE BY THE CURTIS ROAD RESIDENTS ASSOCIATION DELEGATION ON APRIL 16, 2019
 
Report dated May 9, 2019 regarding concerns and requests of the Curtis Road Residents Association as outlined by the delegation from Jenny Steel at the April 16, 2019 Comox Valley Sewage Commission for receipt. [Item] 
 
Recommendation #1:
 
THAT staff be directed to develop a landscape plan for revegetation of the berms to be constructed around the equalization basin, and consult with the residents on Curtis Road to ensure that it will resolve concerns about increased visual impact arising from clearing associated with the project.
 
Recommendation # 2:
 
THAT staff be directed to consult with the Curtis Road Resident’s Association and other residents in proximity to the Comox Valley Water Pollution Control Center to create a communications protocol that notifies residents about operations that can affect the neighbourhood, including major projects, predictable activities, and those operations with odour impacts.
 
Recommendation # 3:
 
THAT odour dispersion modelling be completed to understand the odour impacts to the surrounding community following the completion of odour control capital upgrades in 2018 and that the modelling include both with and without the tall stack at the Comox Valley Water Pollution Control Centre;

AND FINALLY THAT the results of the odour dispersion modelling study be reported back to the Comox Valley Sewage Commission to inform the discussion on the next steps for odour control work at the Comox Valley Water Pollution Control Centre.
 
3) UTILITIES GOVERNANCE UPDATE
 
Report dated May 8, 2019 regarding an update on the Utilities Governance report and a process that may lead to updates and resolution on the topic for receipt. [Item] 
 
4) HUDSON SEWER TRUNK MAIN CONNECTION AGREEMENT
 
Report dated May 9, 2019 seeking approval to complete an agreement between the Town of Comox and the Comox Valley Regional District (CVRD) in regards to future connections to the recently constructed Hudson Trunk sewer main for receipt. [Item] 
 
Recommendation:
 
THAT the Hudson Sewer Trunk Connection Agreement, attached as Appendix A to the staff report dated April 25, 2019, be entered into with the Town of Comox;

AND FINALLY THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement.
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the commission adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and

90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party
 
I. TERMINATION:
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