 | SEWAGE COMMISSION | |
| Tuesday, May 14, 2019 | ||
| Minutes of the meeting of the Sewage Commission held on Tuesday, May 14, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 1:33 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | D. Frisch | City of Courtenay |
| Vice-Chair: | D. Hillian | City of Courtenay |
| Members: | M. Swift | Town of Comox |
| D. Guerard | CFB Comox | |
| K. Grant | Town of Comox | |
| R. Arnott | Town of Comox | |
| W. Morin | City of Courtenay | |
| Staff: | R. Dyson | Chief Administrative Officer |
| B. Dunlop | Corporate Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Warren | General Manager of Corporate Services | |
| J. Martens | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation | ||||||
| DELEGATIONS: | ||||||
| CURTIS ROAD RESIDENTS ASSOCIATION | ||||||
| D. Hillian/R. Arnott: THAT the information presented by Jenny Steel, Curtis Road Residents Association, regarding the Comox Valley Water Pollution Control Centre and odour standards, reporting and governance be received. [Item] | ||||||
| Carried | ||||||
| MANAGEMENT REPORT: | ||||||
| R. Arnott/M. Swift: THAT the Sewage Commission management report dated May 2019 be received. [Item] | ||||||
| Carried | ||||||
| REPORTS: | ||||||
| COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES | ||||||
| R. Arnott/M. Swift: THAT the minutes of the Comox Valley Sewage Management Advisory Committee meeting held April 10, 2019 be received. [Item] | ||||||
| Carried | ||||||
| R. Arnott/M. Swift: THAT the minutes of the Comox Valley Sewage Management Advisory Committee meeting held May 2, 2019 be received. [Item] | ||||||
| Carried | ||||||
| DISCUSSION SURROUNDING REQUESTS AND CONCERNS MADE BY THE CURTIS ROAD RESIDENTS ASSOCIATION DELEGATION ON APRIL 16, 2019 | ||||||
| R. Arnott/W. Morin: THAT the report dated May 9, 2019 regarding concerns and requests of the Curtis Road Residents Association as outlined by the delegation from Jenny Steel at the April 16, 2019 Comox Valley Sewage Commission be received. [Item] | ||||||
| Carried | ||||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented information regarding concerns and requests of the Curtis Road Residents Association as outlined by the delegation from Jenny Steel at the April 16, 2019 Comox Valley Sewage Commission. [Item] | ||||||
| D. Hillian/W. Morin: THAT the delegation, Jenny Steel, Curtis Road Residents Association, be permitted to ask one question and one follow-up question. | ||||||
| Carried | ||||||
| R. Arnott/K. Grant: THAT staff be directed to develop a landscape plan for revegetation of the berms to be constructed around the equalization basin, and consult with the residents on Curtis Road to ensure that it will resolve concerns about increased visual impact arising from clearing associated with the project. | ||||||
| Carried | ||||||
| R. Arnott/K. Grant: THAT staff be directed to consult with the Curtis Road Resident’s Association and other residents in proximity to the Comox Valley Water Pollution Control Center to create a communications protocol that notifies residents about operations that can affect the neighbourhood, including major projects, predictable activities, and those operations with odour impacts. | ||||||
| Carried | ||||||
| R. Arnott/W. Morin: THAT odour dispersion modelling be completed to understand the odour impacts to the surrounding community following the completion of odour control capital upgrades in 2018 and that the modelling include both with and without the tall stack at the Comox Valley Water Pollution Control Centre;
AND FINALLY THAT the results of the odour dispersion modelling study be reported back to the Comox Valley Sewage Commission to inform the discussion on the next steps for odour control work at the Comox Valley Water Pollution Control Centre. | ||||||
| D. Hillian/R. Arnott: THAT the motion be amended by inserting the following text after the words "dispersion modelling study":
"and updated cost estimates for covering the bioreactors and related work". | ||||||
| Carried | ||||||
| Vote taken on main motion as amended as follows: | ||||||
| THAT odour dispersion modelling be completed to understand the odour impacts to the surrounding community following the completion of odour control capital upgrades in 2018 and that the modelling include both with and without the tall stack at the Comox Valley Water Pollution Control Centre;
AND FINALLY THAT the results of the odour dispersion modelling study and updated cost estimates for covering the bioreactors and related work be reported back to the Comox Valley Sewage Commission to inform the discussion on the next steps for odour control work at the Comox Valley Water Pollution Control Centre. | ||||||
| Carried | ||||||
| D. Hillian/M. Swift: THAT Chair Frisch attend the meetings between staff and the Curtis Road Resident's Association and other residents in proximity to the Comox Valley Water Pollution Control Centre regarding the creation of a communications protocol and landscape plan. | ||||||
| Carried | ||||||
| UTILITIES GOVERNANCE UPDATE | ||||||
| K. Grant/M. Swift: THAT the report dated May 8, 2019 regarding an update on the Utilities Governance report and a process that may lead to updates and resolution on the topic be received. [Item] | ||||||
| Carried | ||||||
| J. Warren, General Manager of Corporate Services, presented information regarding the Utilities Governance report and a process that may lead to updates and resolution on the topic. [Item] | ||||||
| D. Hillian/W. Morin: THAT the Director for Electoral Area B be invited to participate in the Sewage Commission meetings as a non voting member on matters related to Curtis Road odour issues from the Comox Valley Water Pollution Control Center, based on terms of reference determined by staff;
AND THAT in the interim the Director for Electoral Area B be invited to the meetings between staff, the chair and the area residents regarding this issue. | ||||||
| D. Hillian/K. Grant: THAT the matter of Electoral Area B participation in Sewage Commission meetings, including implications and options be referred to staff for a report. | ||||||
| Carried | ||||||
| HUDSON SEWER TRUNK MAIN CONNECTION AGREEMENT | ||||||
| K. Grant/R. Arnott: THAT the report dated May 9, 2019 seeking approval to complete an agreement between the Town of Comox and the Comox Valley Regional District (CVRD) in regards to future connections to the recently constructed Hudson Trunk sewer main be received. [Item] | ||||||
| Carried | ||||||
| C. Gore, Manager of Capital Projects, provided an overview of the report regarding an agreement between the Town of Comox and the Comox Valley Regional District in regards to future connections to the recently constructed Hudson Trunk sewer main. | ||||||
| D. Hillian/K. Grant: THAT the Hudson Sewer Trunk Connection Agreement, attached as Appendix A to the staff report dated April 25, 2019, be entered into with the Town of Comox;
AND FINALLY THAT the Chair and Corporate Legislative Officer be authorized to execute the agreement. | ||||||
| Carried | ||||||
| ADJOURN AND RECONVENE: | ||||||
| D. Hillian/W. Morin: THAT the meeting adjourn and reconvene immediately following the Comox Valley Water Committee meeting, scheduled for 3:00 pm on May 14, 2019. | ||||||
| Carried | ||||||
| Time: 2:56 pm. | ||||||
| The commission reconvened its meeting at 3:41 pm. | ||||||
| IN-CAMERA: | ||||||
| D. Hillian/K. Grant: THAT the commission adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and 90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party | ||||||
| Carried | ||||||
| Time 3:41 pm. | ||||||
| RISE AND REPORT: | ||||||
| The commission rose from its in-camera session at 3:54 pm | ||||||
| TERMINATION: | ||||||
| K. Grant/W. Morin: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 3:54 pm | ||||||
| Confirmed by: ____________________________________ David Frisch Chair | |
| Certified Correct: ____________________________________ Jake Martens Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Recording Secretary These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |