THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality;
90(1)(f) law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and,
90(1)(k) negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.

Alycia Traas, Ministry of Transportation and Infrastructure, and representatives from Mainroad Contracting, will present information regarding road services and maintenance in the rural areas.

Electoral Areas Services Committee management report dated May 2019 for receipt. [Item] 

Minutes of the Electoral Area A Advisory Planning Commission meeting held April 16, 2019 for receipt. [Item] 

Minutes of the Electoral Area B Advisory Planning Commission meeting held April 23, 2019 for receipt. [Item] 

Minutes of the Electoral Area C Advisory Planning Commission meeting held April 18, 2019 for receipt. [Item] 

Minutes of the Agricultural Advisory Planning Commission meeting held April 25, 2019 for receipt. [Item] 

Report dated April 24, 2019 regarding Development Variance Permit Application DV 3B 19 to reduce the side yard setbacks of a proposed accessory building at 5918 Aldergrove Drive (van Ierland) for receipt. [Item] 

Correspondence dated May 6, 2019 from Sue and Ron Diederichs, regarding DV 3B 19 - 5918 Aldergrove Drive (van Ierland) for receipt. [Item] 

Correspondence dated May 9, 2019 from Gayleen Hurl regarding DV 3B 19 - 5918 Aldergrove Drive (van Ierland) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 3B 19 - 5918 Aldergrove Drive (van Ierland).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve Development Variance Permit DV 3B 19 (van Ierland) to vary the following Zoning Bylaw regulations:
1. To reduce the side yard setback of a proposed accessory building from 4.5 metres to 2.2 metres; and
2. To reduce the side yard setback of the eaves of the proposed accessory building from 2.5 metres to 1.5 metres on a property described as Lot 28, Block 29, Comox District, Plan 11986, PID 000-642-703 (5918 Aldergrove Drive);

AND THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated May 1, 2019 regarding Agricultural Land Reserve non-farm use application ALR 1A 19 concerning the use of imported fill for the purpose of raising a field located at 3771 Minto Road (Pearson) for receipt. [Item] 

THAT the Comox Valley Regional District forward to the Agricultural Land Commission the Agricultural Land Reserve non-farm use (placement of fill) application ALR 1A 19 (Pearson) concerning the use of imported fill for the purpose of raising a field located on the SW ¼ of Section 32, Township 11, Nelson District, Plan 551, PID 009-005-013;

AND THAT the Comox Valley Regional District recommend to the Agricultural Land Commission that any approval of Agricultural Land Reserve non-farm use (placement of fill) application ALR 1A 19 (Pearson) include a condition that a Stormwater Management Plan be prepared by a Qualified Professional and be implemented to ensure the natural hydrologic regime is maintained and agricultural best practices are followed;

AND FINALLY THAT the Comox Valley Regional District recommend to the Agricultural Land Commission that an agrologist report be required prior to an approval for any further fill than what was already present at the time of the Agricultural Land Commission Stop Work Order that led to the Agricultural Land Reserve non-farm use (placement of fill) application ALR 1A 19 (Pearson).

Report dated May 7, 2019 regarding Agricultural Land Reserve non-farm use application ALR 1C 19 to allow the property owner to remain living in an existing manufactured home on their property, within the Agricultural Land Reserve while constructing a new house on the same property at 7884 Sturgess Road (Zimmerman) for receipt. [Item] 

THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve Non-Farm Use application ALR 1C 19 (Zimmerman) concerning the temporary occupancy of an additional dwelling located on Lot B, Block 29, Comox District, Plan VIP25801, PID 002-682-222 (7884 Sturgess Road), with the condition that the manufactured home be demolished or decommissioned forthwith upon the approved occupancy of the new dwelling or no more than two years after the issuance of the building permit for the new house;

AND FINALLY THAT the application ALR 1C 19 (Zimmerman) for the non-farm use of property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration.

Report dated May 6, 2019 regarding the initiation of a review and update of the policies of the Official Community Plan (OCP) and the provisions of the Planning Procedures and Fees Bylaw and the Building Bylaw regarding cannabis for receipt. [Item] 

THAT the Comox Valley Regional District Board direct staff to report back to the board with a recommended bylaw update and communication plan for updating Bylaw No. 337 being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014”, Bylaw No. 328 being the “Comox Valley Regional District Planning Procedures and Fees Bylaw No. 328, 2014” and Bylaw No. 142 being the “Comox Valley Regional District Building Bylaw No. 142, 2011”, as the bylaws relate to cannabis (CP 1CV 19).

Report dated May 6, 2019 regarding Community Amenity Contribution (CAC) Board policy for adoption for receipt. [Item] 

THAT the Community Amenity Contribution policy attached to staff report dated May 6, 2019 be adopted by the board as a Board policy and used to guide discussion and decision making regarding community amenity contributions.

Report dated May 8, 2019 regarding the results of the drainage improvement study work in the Lazo Creek Watershed for receipt. [Item] 

THAT the Comox Valley Regional District not proceed with further study work to investigate options for the creation of a local service area to upgrade and maintain the Queen’s Ditch drainage system;

AND FURTHER THAT correspondence be sent to the Department of National Defence indicating that the Comox Valley Regional District is no longer interested in pursuing federal Vote 10 funding to assume responsibility for the Queen’s Ditch.

THAT correspondence be sent to current Lazo Creek Watershed Public Advisory Committee and Technical Advisory Committee members seeking their continued participation in a Lazo Creek Watershed working group.

Report dated May 9, 2019 regarding a proposal to implement planning-related recommendations from the Comox Lake watershed protection plan for receipt. [Item] 

Report dated May 6, 2019 regarding an update on the development of the Seal Bay Park signage plan for receipt. [Item] 

Report dated May 6, 2019 regarding the policies and bylaws in place for pesticide use in the Comox Valley and the impacts of those policies on operations in regional district parks for information purposes for receipt. [Item] 

THAT the addendum be considered.

Comments from property owners adjacent to the property pertaining to DV 3B 19 - 5918 Aldergrove Drive (van Ierland) will be posted here prior to the meeting.

Report dated May 10, 2019 providing a recommendation relating to the Comox Valley Regional District (CVRD) providing a bulk water service on Denman Island for receipt. [Item] 

THAT staff be directed to set up a temporary bulk water filling station as part of the Denman Island Water Local Service Area system to provide bulk water to licensed haulers on Denman Island on a trial basis for summer 2019;

AND FURTHER THAT staff be directed to investigate other alternatives for bulk water sale on Denman Island to inform a recommendation back to the Electoral Areas Services Committee in late 2019.

Note: This item was posted to the addendum at 2:00 pm on Friday, May 10, 2019.