NOTICE OF MEETING
COMMITTEE OF THE WHOLE


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Tuesday, May 14, 2019
Boardroom, 550B Comox Road, Courtenay, BC commencing at 4:00 pm.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) YOUTH ENVIRONMENTAL ACTION
 
Mackai Sharp and Nalan Goosen to present information regarding empowering youth to take action on climate change and proposals for positive change. [Item
 
C. MANAGEMENT REPORT:
Committee of the Whole Management Report for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) REGIONAL HOUSING NEEDS REPORT FUNDING APPLICATION
 
Report dated May 6, 2019 regarding a funding opportunity for the provincially required housing needs report and a recommendation that a regional housing needs assessment be prepared under the umbrella of the Regional Growth Strategy (RGS) service for receipt. [Item
208 and 212All1 person/1 vote
 
Recommendation:
 
THAT the board endorse preparation of a Regional Housing Needs Report, prepared by Comox Valley Regional District staff, in partnership with the member municipalities, in order to meet the provincial housing needs report requirements;

AND THAT staff be authorized to make an application to the Union of BC Municipalities’ Housing Report Grant Program for grant funding, with the Comox Valley Regional District serving as the primary applicant and grant manager, to collect data, undertake public consultation and prepare a regional housing needs report;

AND FURTHER THAT subject to the approval of the housing needs grant application, the 2019 – 2023 financial plan for the Regional Growth Strategy service, function 512, be amended to include other Professional Fees of $125,000 in 2019 to be funded by $125,000 in Provincial Conditional Grants;

AND FINALLY THAT staff work with our municipal partners to prepare a project scope of work and report back with a scope of work for a regional housing needs report for endorsement by the Board in fall 2019.
208 and 212All1 person/1 vote
 
2) HOMELESSNESS AND SUPPORTS SERVICE (FUNCTION 451) – ADDITIONAL 2019 FUNDING ALLOCATION
 
Report dated May 6, 2019 regarding an updated five year plan and funding recommendation to reflect the approved $80,000 increase in requisition to the Homelessness Supports Service for receipt. [Item
209A, B, C, Cty, CmbWeighted
 
Recommendation:
 
THAT the additional $80,000 (for a total of $230,000) approved as the increased requisition within the Homelessness and Supports Service be allocated in 2019 as follows:
• Comox Valley Transition Society - $15,000 towards purchase of two rent-geared-to-income four-plexes;
• Dawn to Dawn Action on Homelessness Society - $90,000 towards the purchase of a rent-geared-to-income condo unit;
• Habitat for Humanity Vancouver Island North - $60,000 towards construction of two houses under Habitat’s affordable home ownership model;
• Comox Valley Coalition to End Homelessness with Comox Valley Transition Society as the fiscal host - $60,000 towards the renovation of a permanent “drop-in” centre;
• L’Arche Comox Valley - $5,000 towards pre-construction planning costs for a 12-18 unit rent-geared-to-income housing facility;

AND FINALLY THAT the updated Comox Valley Coalition to End Homelessness Five Year Action Plan to End Homelessness (2016-2021) be approved.
209A, B, C, Cty, CmbWeighted
 
COMOX VALLEY TRANSIT SERVICE REPORTS
 
Aligned with the CVRD Strategic Priorities, the following two transit service reports are provided for consideration. Staff will provide a brief presentation regarding the Comox Valley Transit Service and summarizing the service plans and proposed changes.
 
3) REPORT # 1: COMOX VALLEY TRANSIT SERVICE IMPROVEMENTS
 
Report dated May 9, 2019 regarding recommended transit improvements for receipt. [Item
209AllWeighted
 
Recommendation # 1:
 
THAT the 1,500 hour handyDART expansion which has been included in the current financial plan, at an estimated cost to Comox Valley Regional District of $37,288 annually, be used to introduce service on Saturday and Sundays starting September 2019, as a first step toward aligning the handyDART and conventional transit services.
209AllWeighted
 
Recommendation # 2:
 
THAT a 2,000 hour conventional transit expansion be approved for implementation in September 2020 in order to improve the #1 Comox/Anfield, #3 Comox Local and West Courtenay routes, at an estimated cost to Comox Valley Regional District of $186,520 annually.
209AllWeighted
 
Recommendation # 3:
 
THAT a 600 hour custom transit expansion be approved for implementation in April 2020 in order to expand peak handyDART service and allow for a redesign of the #21 Cape Lazo/Point Holmes and #22 Huband Road/Seal Bay community bus services as described in this staff report, at an estimated cost to Comox Valley Regional District of $22,747 annually.
209AllWeighted
 
4) REPORT # 2: DANTEC ASSOCIATES TRANSIT SERVICE ANALYSIS
 
Report dated May 6, 2019 regarding a summary of the Dantec Associates transit service analysis report for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT the recommendations of the Dantec Associates transit service analysis as outlined in the May 6, 2019 staff report be received and recommendations endorsed as outlined.
209AllWeighted
 
5) WOODSMOKE REDUCTION PROGRAM
 
Report dated May 9, 2019 regarding additional information about the woodsmoke reduction program for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT staff be directed to proceed with the Woodsmoke Reduction Program as outlined in the “proposed” column of Table 1: Woodsmoke Reduction Program Updates Overview in the report dated May 9, 2019, and that further updates to the Woodstove Exchange Program be deferred to the future Regional Airshed Advisory Group that is in development.
208All1 person/1 vote
 
6) CARBON NEUTRAL PROGRESS UPDATE
 
Report dated May 8, 2019 regarding the results of the 2018 Comox Valley Regional District (CVRD) corporate emissions inventory, and to seek approval on a strategy to achieve our carbon neutral commitment for 2018 for receipt. [Item
208All1 person/1 vote
 
Recommendation # 1:
 
THAT the Comox Valley Regional District achieve carbon neutrality for 2018 with the purchase of 2,171 metric tonnes of verified carbon offsets from the Spartanburg County Landfill Gas Project, SC at a cost of $2.25 USD/MT, totalling approximately $6,600 CAD;

AND FURTHER THAT the remaining 2018 carbon offset funds (~$38,250) be allocated as follows:
• $6,000 for Cool It! Climate Leadership Training for eight workshops in School District 71 in 2020, delivered by British Columbia Sustainable Energy Association;
• $32,250 for a pilot project focussed on improving the energy efficiency in homes in the woodsmoke hotspot areas.
208All1 person/1 vote
 
Recommendation # 2:
 
THAT, for the 2019 carbon neutral strategy, to be completed in 2020, staff be directed to again purchase inexpensive international verified carbon offsets and to develop a community granting program for the remainder of the carbon offset budgeted funds.
208All1 person/1 vote
 
7) AMENDMENTS TO OFFICER POSITIONS AND BYLAW COMPLIANCE DELEGATION BYLAWS
 
Report dated May 8, 2019 regarding minor amendments to the Comox Valley Regional District Officer Bylaw No. 21, 2008 and the Bylaw Compliance Delegation of Authority Bylaw No, 108, 2010, in order to reflect the current organizational structure and the desired statutory officer positions for receipt [Item
208All1 person/1 vote
 
Recommendation # 1:
 
That the board consider granting readings to Comox Valley Regional District Officer Bylaw, No. 21, 2008, Amendment No. 3 as outlined in the staff report dated May 8, 2019.
208All1 person/1 vote
 
Recommendation # 2:
 
That the board consider granting readings to Comox Valley Regional District Bylaw Compliance Delegation of Authority Bylaw No. 108, 2010, Amendment No. 2, as outlined in the staff report dated May 8, 2019.
208All1 person/1 vote
 
8) UTILITIES GOVERNANCE UPDATE
 
Report dated May 8, 2019 regarding an update on the Utilities Governance report and a process that may lead to updates and resolution on the topic for receipt. [Item
208All1 person/1 vote
 
9) FINANCIAL ADMINISTRATION - PRESENTATION
 
Beth Dunlop, Corporate Financial Officer, to provide a presentation regarding financial administration.
 
10) GRANT STATUS REPORT
 
Report dated May 1, 2019 regarding grant applications and the status of current approved grants for receipt. [Item
208All1 person/1 vote
 
E. NEW BUSINESS:
1) CLIMATE EMERGENCY
 
Correspondence dated May 6, 2019 from Director Hamir regarding climate emergency for receipt. [Item
208All1 person/1 vote
 
Requested Action:
 
WHEREAS the Association of Vancouver Island and Coastal Communities has adopted a resolution requesting the provincial government to declare a provincewide Climate Emergency in order to emphasize the critical imperative for immediate action and to assist with province-wide collaboration and coordination of resources that will support local governments and communities in their ability to adapt and manage ongoing change;

AND WHEREAS the impacts of climate change are significant and are being experienced locally as well as globally and require significant action to mitigate as well as adapt;

NOW THEREFORE BE IT RESOLVED THAT the Comox Valley Regional District Board formally recognize the Climate Emergency;

AND FURTHER THAT the CVRD’s response to the climate emergency be considered as part of the upcoming board strategic planning session with discussion to include:
• an approach to monitor and report on the impacts of climate change as well as progress toward greenhouse gas reductions;
• the establishment of a regional climate action committee;
• methods of ensuring climate action is considered as part of CVRD programsand projects; and
• sufficient resources are available to implement climate action initiatives.
208All1 person/1 vote
 
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) DIRECTOR AT LARGE - FEDERATION OF CANADIAN MUNICIPALITIES (FCM)
 
Correspondence dated May 13, 2019 received from Director Grieve requesting a letter of support to stand for 'Director at Large' at the Federation of Canadian Municipalities' 2019 Annual general Meetting in Quebec City for receipt. [Item
208All1 person/1 vote
 
Requested Action:
 
THAT the Comox Valley Regional District Board of Directors provide a letter of support for Director Edwin Grieve to stand for ‘Director at Large’ at the Federation of Canadian Municipalities' 2019 Annual General Meeting in Quebec City.
208All1 person/1 vote
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
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