NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


Monday, June 10, 2019
Boardroom, 550B Comox Road, Courtenay, BC commencing at 10:00 am.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) HORNBY ISLAND ARTS COUNCIL
 
Dr. Andrew Mark, Hornby Island Arts Council, in attendance to provide information regarding a proposal to build a new Hornby Island Arts Centre and outline their request for $175,000 in Community Works Funds in support of the project. [Item
 
• Class C estimate, construction management proposal and cashflow forecast from AFC Construction. [Item
 
• Hornby Island Arts Council five-year business plan (2019-2023) [Item
 
• Letters of Support [Item
 
• Permitting, approvals and tenure [Item
 
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated June 2019 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Electoral Area A Advisory Planning Commission meeting held May 14, for receipt. [Item
208All1 person/1 vote
 
Minutes of the Electoral Area B Advisory Planning Commission meeting held May 21, 2019 for receipt. [Item
208All1 person/1 vote
 
Minutes of the Electoral Area C Advisory Planning Commission meeting held April 18, 2019 (revised) for receipt. [Item
208All1 person/1 vote
 
Minutes of the Electoral Area C Advisory Planning Commission meeting held May 16, 2019 for receipt. [Item
208All1 person/1 vote
 
Minutes of the Agricultural Advisory Planning Commission meeting held May 23, 2019 for receipt. [Item
208All1 person/1 vote
 
2) ELECTORAL AREA B– DEVELOPMENT VARIANCE PERMIT DV 4B 19 – 1551 HUDSON ROAD (ACORN)
 
Report dated May 27, 2019 regarding Development Variance Permit Application DV 4B 19 to increase the maximum height for an accessory building from 6.0 metres to 7.5 metres at 1551 Hudson Road (Acorn) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 4B 19 - 1551 Hudson Road (Acorn).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 4B 19 (Acorn) to increase the maximum permitted height for an accessory building from 6.0 metres to 7.5 metres for property described as Lot A, District Lot 239, Comox District, Plan EPP36680, Except Part in Plan EPP38389, PID 029-269-377(1551 Hudson Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
3) ELECTORAL AREA B– DEVELOPMENT VARIANCE PERMIT DV 5B 19 – 1719 CLOUDCROFT ROAD (LAWRENCE)
 
Report dated May 27, 2019 regarding Development Variance Permit Application DV 5B 19 to to increase the maximum height for an accessory building from 6.0 metres to 7.0 metres at 1719 Cloudcroft Road (Lawrence) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Correspondence dated June 6, 2019 from Robin Clarke, 2310 Seabank Road, regarding DV 5B 19 - 1719 Cloudcroft Road (Lawrence) for receipt. [Item
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 5B 19 - 1719 Cloudcroft Road (Lawrence).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 5B 19 (Lawrence) to increase the maximum permitted height for an accessory building from 6.0 metres to 7.0 metres for property described as Lot 29, Block 1 of Block 71, Comox District, Plan 9815, PID 001-009-737 (1719 Cloudcroft Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 3C 18 - FORBIDDEN PLATEAU ROAD (FRY/TAYOR)
 
Report dated May 28, 2019 to consider requested additional information regarding proposed Zoning Bylaw Amendment RZ 3C 18 to allow for a four hectare minimum lot area so the lot could be subdivided into four parcels on Forbidden Plateau Road (Fry/Taylor) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board deny application RZ 3C 18 (Fry/Taylor) to rezone Lot 4, Block 249, Comox District, Plan EPP11657, PID 028-704-550 (Forbidden Plateau Road), which would have enabled subdivision to create four hectare parcels.
208 and 213A, B, C1 person/1 vote
 
5) ELECTORAL AREA C - AGRICULTURAL LAND RESERVE NON-FARM USE ALR 3C 19 - 7392 HOWARD ROAD (NADEAU/WELK)
 
Report dated June 4, 2019 regarding Agricultural Land Reserve Application ALR 3C 19 to allow for a secondary dwelling in the form of a manufactured home inhabited by the property owner or their immediate family at 7392 Howard Road (Nadeau/Welk) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the Agricultural Land Commission be advised that the Comox Valley Regional District supports Agricultural Land Reserve Non-Farm Use application ALR 3C 19 (Nadeau/Welk) concerning the addition of a secondary dwelling in the form of a manufactured home, located on
Lot 15, Block 29, Comox District, Plan 2262, Except Part in Plan VIP74837, PID 006-400-906 (7392 Howard Road) with the recommendation that an approval be subject to the condition that the manufactured home be removed once it is no longer inhabited by the property owner or their immediate family;

AND FINALLY THAT the application ALR 3C 19 (Nadeau/Welk) for the non-farm use of property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for final consideration.
208 and 213A, B, C1 person/1 vote
 
6) ELECTORAL AREA C - SITE SPECIFIC FLOODPLAIN SETBACK REDUCTION - UNADDRESSED LOT ALONG COMOX LAKE MAINLINE (COMOX VALLEY REGIONAL DISTRICT)
 
Report dated June 6, 2019 regarding a request for a site specific exemption to the floodplain setback to allow construction of a building(s) associated with the Comox Lake raw water pump station as part of the Comox Valley Water Treatment Project for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board grant a site specific exemption of the floodplain setback for the purposes of locating building(s) associated with the Comox Valley Water Treatment Project’s raw water pump station in the vicinity of the lakeshore on Lot A, Sections 32 and 33, Township 10, Comox District, Plan EPP90548, PID 030-774-535 (unaddressed lot along Comox Lake Mainline);

AND FINALLY THAT, as a condition of the site specific exemption, the Comox Valley Regional District building services department not issue final occupancy for a building within 15 metres of the natural boundary of Comox Lake on the property described as Lot A, Sections 32 and 33, Township 10, Comox District, Plan EPP90548, PID 030-774-535 (unaddressed lot along Comox Lake Mainline) until a restrictive covenant is registered on the title under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the professional engineer’s report by Sarah Morse, P.Eng., PMP, of Golder Associates Ltd, dated May 28, 2019, which will form part of the restrictive covenant.
208 and 213A, B, C1 person/1 vote
 
7) COMPREHENSIVE RURAL ZONING BYLAW REVIEW – EXTERNAL AGENCY AND FIRST NATIONS REFERRALS
 
Report dated June 6, 2019 regarding approval to undertake the external agency and First Nations referrals for the draft Rural Comox Valley Zoning Bylaw for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board endorse the agency referral list as outlined in Appendix D of staff report dated June 6, 2019, and direct staff to commence the external agency referral process for the draft Rural Comox Valley Zoning Bylaw;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the Referrals Management Program dated September 25, 2012.
208 and 213A, B, C1 person/1 vote
 
8) DENMAN ISLAND - BULK WATER SERVICE UPDATE
 
Report dated June 7, 2019 regarding an update on a temporary bulk water filling station for Denman Island for summer 2019 for receipt. [Item
207All1 person/1 vote
 
9) CHEMICAL TREATMENT OF INVASIVE PLANT SPECIES
 
Report dated June 3, 2019 presenting information comparing treatments for invasive plant removal including a financial comparison of mechanical versus chemical treatments for receipt. [Item
209A, B, CWeighted
 
10) COMMUNITY SERVICES – OPERATIONAL HIGHLIGHTS
 
Report dated June 3, 2019 regarding an update on key operational items not reflected in the strategic plan or management reports for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the Community Services Branch provide operational highlight updates in June and October of each year.
208All1 person/1 vote
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be received.
208All1 person/1 vote
 
Adjacent property owner comments regarding Development Variance Permit Application DV 4B 19 - 1551 Hudson Road (Acorn)
 
Comments from property owners adjacent to the property pertaining to DV 4B 19 - 1551 Hudson Road (Acorn) will be posted here prior to the meeting.
 
Adjacent property owner comments regarding Development Variance Permit Application DV 5B 19 - 1719 Cloudcroft Road (Lawrence)
 
Comments from property owners adjacent to the property pertaining to DV 5B 19 - 1719 Cloudcroft Road (Lawrence) will be posted here prior to the meeting.
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality; and,

90(1)(f) law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment.
208All1 person/1 vote
 
I. TERMINATION:
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