Electoral Areas Services Committee management report dated August 2019 for receipt.

Minutes of the Electoral Area A Advisory Planning Commission meeting held July 16, 2019 for receipt.

Minutes of the Electoral Area C Advisory Planning Commission meeting held July 18, 2019 for receipt.

Minutes of the Electoral Area B Advisory Planning Commission meeting held July 23, 2019 for receipt.

Report dated July 30, 2019 regarding a Development Variance Permit that would increase the maximum regulated height of a house from 10 metres to 10.45 metres on the subject property for receipt.

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 5A 19 - 3719 Cameron Road (Staples).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the Board approve the Development Variance Permit DV 5A 19 (Staples) to increase the maximum permitted height of the principal building from 10.0 metres to 10.45 metres on the property described as Lot B, Section 28, Township 11, Nelson District, Plan VIP77130, PID 025- 965-506 (3719 Cameron Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated July 30, 2019 regarding Development Variance Permit to reduce the minimum rear yard setback for a secondary dwelling for receipt.

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 9B 19 - 1919 Thurber Road (Barnsley).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 9B 19 (Barnsley) to:

1. Reduce the minimum rear yard setback for the proposed secondary dwelling from 7.5 metres to 5.0 metres; and

2. Reduce the minimum rear yard setback for the eaves of the proposed secondary dwelling from 5.5 metres to 4.5 metres;

for the property described as Lot 7, District Lot 91, Comox District, Plan 31278, PID 001-163-248 (1919 Thurber Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated July 30, 2019 regarding Development Variance Permit to reduce the minimum side yard road setback for the dwelling and to reduce the minimum side yard and front yard setback for the accessory building for receipt.

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 7B 19 - 5956 Aldergrove Drive (Clarke).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the Comox Valley Regional District Board approve the Development Variance Permit DV 7B 19 (Clarke) to:

1. Reduce the minimum side yard road setback from 4.5 metres to 2.75 metres for the dwelling (2.5 metres to 2.15 metres for the eaves);

2. Reduce the minimum front yard setback from 7.5 metres to 6.0 metres for the accessory building (5.5 metres to 5.37 metres for the eaves); and

3. Reduce the minimum side yard setback from 1.75 metres to 1.3 metres for the accessory building (0.88 metres to 0.63 metres for the eaves).

For the property described as Lot 20, Block 29, Comox District, Plan 11986, PID 001-293-052 (5956 Aldergrove Drive);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit upon receipt of a setback permit from the Ministry of Transportation and Infrastructure.

Report dated July 30, 2019 regarding Development Variance Permit to increase the maximum building height from 6.0 metres to 6.91 metres for a partially constructed accessory building for receipt.

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 5C 19 - 8575 Lory Road (Lockett and Holehouse).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 5C 19 (Lockett and Holehouse) to increase the maximum building height from 6.0 metres to 6.91 metres for an accessory building at property described as Lot 7, Block 29, Comox District, Plan 28903, PID 001-453-793 (8575 Lory Road);

AND THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated August 7, 2019 regarding bylaw enforcement files and activities for receipt.

Report dated July 30, 2019 regarding a response to a request by the Electoral Areas Services Committee to explore options associated with a strategic planning session dedicated to the electoral areas for receipt.

Report dated August 6, 2019 regarding a request from the Denman WORKS! Economic Enhancement Society to access funds from the Denman Island Economic Development service reserve to provide two additional community project grants to eligible applicants on Denman Island for receipt.

THAT the 2019 – 2023 financial plan and capital expenditure program for the Denman Island Economic Development service, function 555, be amended by increasing operational grant expenditures by $27,000 in 2019 to be funded by way of a contribution from future expenditure reserve from reserves function #555.

Report dated August 7, 2019 regarding the request by the Hornby Island Arts Council for $175,000 in Community Works Funds (CWF) to support the construction of a new Arts Centre on Hornby Island for receipt.

THAT the Comox Valley Regional District authorize the implementation of a formalized process as outlined in the August 6, 2019 staff report for the consideration of future requests from external non-profit organizations within the Comox Valley for financial support utilizing Community Works Funds

THAT the request from the Hornby Island Arts Council (HIAC) for $175,000 in Community Works Funds (CWF) to support the construction of a new Arts Centre on Hornby Island be declined at this time based on:
• The anticipated high demand for CWF funds to support Comox Valley Regional District (CVRD) service related projects on Hornby and Denman Islands as outlined in the August 7, 2019 staff report;
• The lack of alignment between HIAC’s project proposal and the CVRD’s current strategic priorities as approved by the Board; and
• The perception of an unfair advantage being granted to HIAC when other Comox Valley non-profit organizations have not had a similar opportunity nor been made aware of such funds being available.

Report dated August 7, 2019 regarding creating criteria for the various grant and funding services offered and administered by the Comox Valley Regional District for receipt.

THAT staff review the Electoral Areas Arts and Culture Grant service (function 615); Grant-In-Aid services (function 120-124); Denman and Hornby Recreation Grant Services (functions 605 and 606) and Heritage Conservation Service (functions 691 – 695), for the purpose of:
a. developing guidelines for applicants;
b. ensuring a transparent process and equal opportunity to funding;
c. determining if some initiatives should be funded by contract rather than relying on grant processes;
d. determining whether new community hall services are warranted; and
e. evaluating the possibility of consolidation of services or grant programs.

AND THAT staff bring back a report reviewing the above and providing recommendations.

THAT the addendum be considered.

Comments from property owners adjacent to the property pertaining to DV 5 A - 3719 Cameron Road (Staples) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to DV 9B 19 - 1919 Thurber Road (Barnsley) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to 7B 19 - 5956 Aldergrove Drive (Clarke) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to DV 5C 19 - 8575 Lory Road (Lockett and Holehouse) will be posted here prior to the meeting.

THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:
90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality.