NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


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Monday, September 16, 2019
Boardroom, 550B Comox Road, Courtenay, BC commencing at 10:00 am.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) PEDESTRIAN/CYCLIST SAFETY ON LAZO ROAD
 
Bruce Renooy and John Borer to present information regarding safety concerns due to the increase of pedestrian, bicycle and vehicle traffic on Lazo Road between Butchers Road and Gage Road and to request road widening, including paved shoulders for bike lanes/pedestrians. [Item
 
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated September 2019 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) COMMUNITY WILDFIRE PROTECTION PLAN/COMMUNITY RESILIENCY INVESTMENT GRANT FUNDING
 
Report dated September 11, 2019 regarding the the Community Wildfire Protection Plan final report and to seek approval for Community Resiliency Investment grant funding. [Item
209A, B, C, DWeighted
 
Leigh Stalker, Strategic Natural Resource Consultants, to provide a presentation on the Community Wildfire Protection Plan.
 
Recommendation:
 
THAT staff be authorized to apply for 2020 Community Resiliency Investment grant funding, up to the maximum of $25,000 to undertake a community Fire Smart education program as outlined in the Community Wildfire Protection Plan report dated November 30, 2018.
209A, B, C, DWeighted
 
Note: Director Brenda Leigh, Electoral Area D (Oyster Bay – Buttle Lake) will be in attendance to consider this matter as it pertains to the Black Creek - Oyster Bay Fire Service.
 
2) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Electoral Area B Advisory Planning Commission meeting held August 20, 2019 for receipt. [Item
208All1 person/1 vote
 
Minutes of the Electoral Area C Advisory Planning Commission meeting held August 15, 2019 for receipt. [Item
208All1 person/1 vote
 
Minutes of the Agricultural Advisory Planning Commission meeting held August 22, 2019 for receipt. [Item
208All1 person/1 vote
 
3) ELECTORAL AREA B – DEVELOPMENT VARIANCE PERMIT DV 8B 19 – 2160 QUENVILLE ROAD (PARKIN)
 
Report dated August 26, 2019 regarding Development Variance Permit Application DV 8B 19 to reduce the minimum side yard setback from 3.5 metres to 3.1 metres and to increase the maximum building height from 6.0 metres to 7.4 metres for a proposed accessory building at 2160 Quenville Road (Parkin) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 8B 19 - 2160 Quenville Road (Parkin)
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the board approve the Development Variance Permit DV 8B 19 (Parkin) to reduce the minimum side yard setback from 3.5 metres to 3.1 metres and to increase the maximum building height from 6.0 metres to 7.4 metres for a proposed accessory building at property described as Lot 1, Block 71, Comox District, Plan VIP88398, PID 028-351-495 (2160 Quenville Road);

AND THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA C – DEVELOPMENT VARIANCE PERMIT DV 6C 19 AND DEVELOPMENT PERMIT DP 18C 19 – 2310 MACAULAY ROAD (1029812 BC LTD/LEWIS)
 
Report dated September 4, 2019 regarding Development Variance Permit Application DV 6C 19 and Development Permit Application DP 18C 19 to allow for retaining walls over 2 metres in height within the required setback areas, and to consider a Development Permit under the Commercial and Industrial (form and character) guidelines related to the development of new commercial-industrial buildings at 2310 Macaulay Road (1029812 BC Ltd./Lewis) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 6C 19 - 2310 Macaulay Road (1029812 BC Ltd./Lewis).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation #1:
 
THAT the board approve Development Variance Permit DV 6C 19 (1029812 BC Ltd.) on property described as Lot B, Block 29, Comox District, Plan EPP81926, PID 030-440-777 (2310 Macaulay Road) to allow for retaining walls up to 3.5 metres in height within the required side yard setback area;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #2:
 
THAT the board approve the Development Permit DP 18C 19 (1029812 BC Ltd.) on property described as Lot B, Block 29, Comox District, Plan EPP81926, PID 030-440-777 (2310 Macaulay Road) for the development of new commercial-industrial buildings with a storage yard;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
5) ELECTORAL AREA B – DEVELOPMENT PERMIT DP 13B 19 –5910 ISLAND HIGHWAY NORTH (BAILEY)
 
Report dated September 4, 2019 regarding Development Permit Application DP 13B 19 to formalize a buffer between a non-farm and farm property at 5910 Island Highway North (Bailey) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board approve the Farm Land Protection Development Permit DP 13B 19 (Bailey) on the property described as Lot 2, District Lot 162, Comox District, Plan 22921, PID 003-201-236 (5910 Island Highway N.) for the construction of an accessory building with a minimum 15 metre setback from the agricultural property and a 3 metre wide vegetative buffer to extend between the rear of the new accessory to the rear of the house;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
6) BYLAW UPDATES RELATING TO CANNABIS CULTIVATION, PROCESSING AND SALES
 
Report dated September 4, 2019 regarding a communication plan, and updates to the Official Community Plan, the Planning Procedures and Fees Bylaw and Building Bylaw as they relate to cannabis cultivation, processing and sales for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation #1:
 
THAT the Comox Valley Regional District Board endorse the communication plan as outlined in Appendix A and the recommended bylaw update information outlined in Appendix B of staff report dated September 4, 2019, and direct staff to start the external agency referral process for making provisions regarding cannabis in Bylaw No. 337 being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014” (CP 1CV 19);

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012.
208 and 213A, B, C1 person/1 vote
 
Recommendation #2:
 
THAT the board consider first, second and third readings of Bylaw No. 584, being the “Comox Valley Regional District Planning Procedures and Fees Bylaw No. 328, 2014, Amendment No. 3” (CP 1CV 19), which inserts a procedure and fee relating to cannabis retail referrals (Appendix C).
208 and 213A, B, C1 person/1 vote
 
Recommendation #3:
 
THAT the board consider first, second and third readings of Bylaw No. 585, being the “Comox Valley Regional District Building Bylaw No. 142, 2014, Amendment No. 4” (CP 1CV 19), regarding the applicability of the bylaw to cannabis cultivation within farm buildings (Appendix D).
208 and 213A, B, C1 person/1 vote
 
7) FIREWORKS SERVICE FUNCTION NO. 299 SERVICE REVIEW
 
Report dated September 11, 2019 regarding an update and overview of the Fireworks Regulation Extended Service, function 299 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT given the limited authority of regional districts to impose requirements on vendors of fireworks, the Comox Valley Regional District resolve not to undertake amendments to the “Regional District Fireworks Regulation Bylaw No. 1971, 1998” at this time.
209A, B, CWeighted
 
8) ELECTORAL AREA – WATER/SEWER SERVICING
 
Report dated September 11, 2019 regarding water and sewer servicing for development in the electoral areas, in response to a request from the committee for further information for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
That staff be directed to update the existing Comox Valley Regional District Board Policy 5600-00 “Transfer of water systems to regional district” to include wastewater systems in its scope, and to incorporate current best practices.
208All1 person/1 vote
 
9) HORNBY ISLAND COMFORT STATIONS (688) FUTURE EXPENDITURE RESERVE
 
Report dated August 26, 2019 regarding a reserve fund for future expenditures for the Hornby Island Comfort Stations (688) service for receipt. [Item
207All1 person/1 vote
 
Recommendations:
 
THAT Bylaw No. 592 being “Hornby Island Comfort Station Future Expenditure Reserve Fund Establishment Bylaw No. 592, 2019” be forwarded to the Comox Valley Regional Board for first, second, third readings and final adoption.
207All1 person/1 vote
 
10) 2019 - 2023 FINANCIAL PLAN – BUDGET AMENDMENT – FUNCTION 621
 
Report dated September 11, 2019 regarding a financial plan amendment under the Baynes Sound Area B and C Parks and Greenways Service, function 621, to accommodate capital cost quotes for the Eagles Drive Park stairs replacement for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the 2019 - 2023 financial plan and capital expenditure program for the Baynes Sound Area B and C Parks and Greenways Service, function 621, be amended by increasing land improvement expenditures in 2019 for the Beach Accesses Annual Capital projects, project #1092, by $40,000 to support increased costs for the Eagles Drive beach stairs replacement. This is to be funded by a corresponding further contribution in 2019 from the parks and greenways service Capital Works Reserve #855.
209A, B, CWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) Adjacent property owner comments regarding Development Variance Permit Application DV 8B 19 - 2160 Quenville Road (Parkin)
 
Comments from property owners adjacent to the property pertaining to DV 8B 19 - 2160 Quenville Road (Parkin) will be posted here prior to the meeting.
 
2) Adjacent property owner comments regarding Development Variance Permit Application DV 6C 19 - 2310 Macaulay Road (1029812 BC Ltd./Lewis)
 
Comments from property owners adjacent to the property pertaining to DV 6C 19 - 2310 Macaulay Road (1029812 BC Ltd./Lewis) will be posted here prior to the meeting.
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district.
208All1 person/1 vote
 
I. TERMINATION:
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