NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


Monday, October 7, 2019
Boardroom, 550B Comox Road, Courtenay, BC commencing at 10:00 am.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated October 2019 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Electoral Area C Advisory Planning Commission meeting held September 19, 2019 for receipt. [Item
208All1 person/1 vote
 
2) ELECTORAL AREA A– DEVELOPMENT VARIANCE PERMIT DV 4A 19 – 9 LITTLE BEAR WAY (BELL)
 
Report dated October 1, 2019 regarding Development Variance Permit Application DV 4A 19 to reduce the minimum rear and side yard setbacks for the purposes of constructing an accessory building at 9 Little Bear Way (Bell) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Correspondence dated October 2, 2019 from Catherine Hagen and Ernst Fibich, 11 Little Bear Way, regarding DV 4A 19 (9 Little Bear Way - Bell) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 4A 19 - 9 Little Bear Way (Bell).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the board approve Development Variance Permit DV 4A 19 (Bell) to decrease the minimum side yard setback from 3.5 metres to 2.6 metres and the rear yard setback from 7.5 metres to 1.3 metres and the rear eaves setback to 1.0 metre for the purpose of constructing an accessory building on a property described as Strata Lot 5, Section 33, Township 11, Nelson District, Strata Plan VIS5591, PID 026-010-836 (9 Little Bear Way);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
3) ELECTORAL AREA C– DEVELOPMENT VARIANCE PERMIT DV 7C 19 – 60 SALSBURY ROAD (DEBALINHARD/LESSARD)
 
Report dated October 1, 2019 regarding Development Variance Permit Application DV 7C 19 to reduce the minimum rear yard setback for an already constructed building proposed to be used as a carriage house and the minimum side yard setback for an already constructed carport attached to the principal dwelling at 60 Salsbury Road (deBalinhard/Lessard) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 7C 19 - 60 Salsbury Road (deBalinhard/Lessard).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation #1:
 
THAT the Comox Valley Regional District Board approve Development Variance Permit DV 7C 19 (deBalinhard/Lessard) to reduce the minimum rear yard setback from 7.50 metres to 4.91 metres for the proposed carriage house (from 5.5 metres to 4.47 metres for the eaves) for property described as Lot 43, District Lot 160, Comox District, Plan 30194, PID 000-548-154 (60 Salsbury Road);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation #2:
 
THAT the Comox Valley Regional District Board deny the following variance requests:
a) To reduce the minimum rear yard setback for the staircase of the proposed carriage house from 7.5 metres to 3.7 metres;
b) To reduce the minimum side yard setback for a carport attached to the principal dwelling from 1.75 metres to 1.19 metres (from 0.88 metres to 0.74 metres for the eaves);
For property described as Lot 43, District Lot 160, Comox District, Plan 30194, PID 000-548-154 (60 Salsbury Road).
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA C - SITE SPECIFIC FLOODPLAIN SETBACK REDUCTION FR 3C 19 - 9570 SARMMA ROAD (ROBINSON)
 
Report dated October 1, 2019 regarding Site Specific Floodplain Setback Reduction Application FR 3C 19 to consider a site specific exemption to the floodplain setback of a proposed single detached dwelling from 60 metres to 30 metres from the natural boundary of Oyster River at 9570 Sarmma Road (Robinson) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board grant a site specific exemption of the floodplain specifications that reduces floodplain setback from 60 metres to 30 metres from the natural boundary of Oyster River for the proposed single detached dwelling on property described as Lot 22, Block 29, Comox District, Plan VIP79847, PID 026-477-866 (9570 Sarmma Road);

AND FINALLY THAT, as a condition of the site specific exemption, the Comox Valley Regional District Building Services Department not issue final occupancy for the single detached dwelling on the property described as Lot 22, Block 29, Comox District, Plan VIP79847, PID 026-477-866 (9570 Sarmma Road) until the applicants, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer’s report by Jim Mitchell, MSc., P.Eng. of Emerald Sea Engineering, dated August 27, 2019, revised September 24, 2019, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.
208 and 213A, B, C1 person/1 vote
 
5) ELECTORAL AREA B - AGRICULTURAL LAND RESERVE NON-FARM USE ALR 1B 19 - 3120 DOVE CREEK ROAD (POLLARD)
 
Report dated October 2, 2019 to consider Agricultural Land Reserve Application ALR 1B 19 to allow a two-lot subdivision of an Agricultural Land Reserve property at 3120 Dove Creek Road (Pollard) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the Agricultural Land Commission be advised that the Comox Valley Regional District does not support Agricultural Land Reserve Non-Farm Use application ALR 1B 19 (Pollard) to permit a two-lot subdivision of the property described as Lot A, Section 21, Comox District, Plan 25680, Except Part in Plan EPP64565, PID 000-913-375 (3120 Dove Creek Road);

AND FINALLY THAT the application ALR 1B 19 (Pollard) for the non-farm use of property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for decision.
208 and 213A, B, C1 person/1 vote
 
6) LAZO ROAD ACTIVE TRANSPORTATION PLANNING
 
Report dated October 1, 2019 regarding the multi-jurisdictional Lazo Road pathway project for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT a planning process be undertaken to identify the best route options for an active transportation pathway from the intersection of Butcher Road and Lazo Road to the community of Point Holmes with a multijurisdictional approach between the Town of Comox, the Ministry of Transportation and Infrastructure and the Comox Valley Regional District once the Town of Comox has identified a new Parks Superintendent.
209A, B, CWeighted
 
7) COMMUNITY SERVICES - OPERATIONAL HIGHLIGHTS
 
Report dated October 1, 2019 regarding an update on key operational items not reflected in the strategic plan or management reports for receipt. [Item
208All1 person/1 vote
 
8) UBCM COMMUNITY EMERGENCY PREPAREDNESS FUND APPLICATION – FIRE DEPARTMENTS
 
Report dated October 1, 2019 regarding approval to apply to the Union of BC Municipalities (UBCM) for Community Emergency Preparedness Funds (CEPF) grant program for Denman Island Fire Rescue, Fanny Bay Fire Department, and Hornby Island Fire Rescue for fire department equipment for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the board support an application to the Union of BC Municipalities Community Preparedness Fund in an amount of up to $25,000 each for Denman Island Fire Rescue, Fanny Bay Volunteer Fire Department, and Hornby Island Fire Rescue for a total of $75,000 for fire department equipment;

AND FURTHER THAT the Comox Valley Regional District provide support and grant funds management.
207All1 person/1 vote
 
9) COMMUNITY WORKS FUND STATUS REPORT - SEPTEMBER 30, 2019
 
Report dated October 3, 2019 regarding the quarterly Community Works Fund (CWF) status report for the period ending September 30, 2019 for receipt. [Item
208All1 person/1 vote
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) Adjacent property owner comments regarding Development Variance Permit Application DV 4A 19 - 9 Little Bear Way (Bell)
 
Comments from property owners adjacent to the property pertaining to DV 4A 19 Little Bear Way (Bell) will be posted here prior to the meeting.
 
2) Adjacent property owner comments regarding Development Variance Permit Application DV 7C 19 - 60 Salsbury Road (deBalinhard/Lessard)
 
Comments from property owners adjacent to the property pertaining to DV 7C 19 - 60 Salsbury Road (deBalinhard/Lessard) will be posted here prior to the meeting.
 
Correspondence dated October 4, 2019 from Melia Whyte, 3160 Houlgrave Road, regarding DV 7C 19 - 60 Salsbury Road (deBalinhard/Lessard) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
3) ELECTORAL AREA B - AGRICULTURAL LAND RESERVE NON-FARM USE ALR 1B 19 - 3120 DOVE CREEK ROAD (POLLARD)
 
Correspondence received October 6, 2019 from Patricia Pollard regarding Agricultural Land Reserve Application ALR 1B 19 - 3120 Dove Creek Road (Pollard) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
I. TERMINATION:
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