 | ELECTORAL AREAS SERVICES COMMITTEE | |
| Monday, October 7, 2019 | ||
| Minutes of the meeting of the Electoral Areas Services Committee held on October 7, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 10:00 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | E. Grieve | Puntledge/Black Creek (Area C) |
| Vice-Chair: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| Director: | A. Hamir | Lazo North (Area B) |
| Staff: | R. Dyson | Chief Administrative Officer |
| S. Smith | General Manager of Planning and Development Services | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Warren | General Manager of Corporate Services | |
| J. Martens | Manager of Legislative Services | |
| L. Dennis | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| MANAGEMENT REPORT: | ||||||
| D. Arbour/A. Hamir: THAT the Electoral Areas Services Committee management report dated October 2019 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ADVISORY PLANNING COMMISSION MINUTES | ||||||
| A. Hamir/D. Arbour: THAT the minutes of the Electoral Area C Advisory Planning Commission meeting held September 19, 2019 be received. [Item] | ||||||
| 208 | Carried | |||||
| ELECTORAL AREA A– DEVELOPMENT VARIANCE PERMIT DV 4A 19 – 9 LITTLE BEAR WAY (BELL) | ||||||
| D. Arbour/A. Hamir: THAT the report dated October 1, 2019 regarding Development Variance Permit Application DV 4A 19 to reduce the minimum rear and side yard setbacks for the purposes of constructing an accessory building at 9 Little Bear Way (Bell) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| A. Hamir/D. Arbour: THAT the correspondence dated October 2, 2019 from Catherine Hagen and Ernst Fibich, 11 Little Bear Way, regarding DV 4A 19 (9 Little Bear Way - Bell) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| J. MacLean, Rural Planner, provided an overview of the staff report regarding DV 4A 19 for 9 Little Bear Way (Bell). | ||||||
| Dean Bell, applicant, was in attendance at the meeting. | ||||||
| The Chair called for any members of the public that may wish to speak regarding DV 4A 19 – 9 Little Bear Way (Bell). There were two speakers:
• Doug Parker, neighbour, spoke in favour of the application noting that the proposed accessory building fits into the character of the neighbourhood. • Catherine Hagen, neighbour, expressed concern regarding potential damage to her fence and garage foundation from the construction of the accessory building. | ||||||
| D. Arbour/A. Hamir: THAT the board approve Development Variance Permit DV 4A 19 (Bell) to decrease the minimum side yard setback from 3.5 metres to 2.6 metres and the rear yard setback from 7.5 metres to 1.3 metres and the rear eaves setback to 1.0 metre for the purpose of constructing an accessory building on a property described as Strata Lot 5, Section 33, Township 11, Nelson District, Strata Plan VIS5591, PID 026-010-836 (9 Little Bear Way);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C– DEVELOPMENT VARIANCE PERMIT DV 7C 19 – 60 SALSBURY ROAD (DEBALINHARD/LESSARD) | ||||||
| D. Arbour/A. Hamir: THAT the report dated October 1, 2019 regarding Development Variance Permit Application DV 7C 19 to reduce the minimum rear yard setback for an already constructed building proposed to be used as a carriage house and the minimum side yard setback for an already constructed carport attached to the principal dwelling at 60 Salsbury Road (deBalinhard/Lessard) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Labute, Planner, provided an overview of staff report regarding DV 7C 19 at 60 Salsbury Road (deBalinhard/Lessard). | ||||||
| John deBalinhard, applicant, was in attendance at the meeting. | ||||||
| The Chair called for any members of the public that may wish to speak regarding DV 7C 19 – 60 Salsbury Road (deBalinhard/Lessard). There were no speakers. | ||||||
| A. Hamir/D. Arbour: THAT the agenda be varied to consider correspondence under the addendum regarding DV 7C 19 - 60 Salsbury Road (deBalinhard/Lessard). | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/A. Hamir: THAT the correspondence dated October 4, 2019 from Melia Whyte, 3160 Houlgrave Road, regarding DV 7C 19 - 60 Salsbury Road (deBalinhard/Lessard) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| A. Hamir/D. Arbour: THAT the Comox Valley Regional District Board approve Development Variance Permit DV 7C 19 (deBalinhard/Lessard) to reduce the minimum rear yard setback from 7.50 metres to 4.91 metres for the proposed carriage house (from 5.5 metres to 4.47 metres for the eaves) for property described as Lot 43, District Lot 160, Comox District, Plan 30194, PID 000-548-154 (60 Salsbury Road);
AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit. | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/A. Hamir: THAT the Comox Valley Regional District Board deny the variance request to reduce the minimum rear yard setback for the staircase of the proposed carriage house from 7.5 metres to 3.7 metres for property described as Lot 43, District Lot 160, Comox District, Plan 30194, PID 000-548-154 (60 Salsbury Road).
| ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA C - SITE SPECIFIC FLOODPLAIN SETBACK REDUCTION FR 3C 19 - 9570 SARMMA ROAD (ROBINSON) | ||||||
| A. Hamir/D. Arbour: THAT the report dated October 1, 2019 regarding Site Specific Floodplain Setback Reduction Application FR 3C 19 to consider a site specific exemption to the floodplain setback of a proposed single detached dwelling from 60 metres to 30 metres from the natural boundary of Oyster River at 9570 Sarmma Road (Robinson) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Rural Planner, provided an overview of the staff report regarding FR 3C 19 for 9570 Sarmma Road (Robinson). | ||||||
| Josie Robinson, applicant, was in attendance at the meeting. | ||||||
| D. Arbour/A. Hamir: THAT the board grant a site specific exemption of the floodplain specifications that reduces floodplain setback from 60 metres to 30 metres from the natural boundary of Oyster River for the proposed single detached dwelling on property described as Lot 22, Block 29, Comox District, Plan VIP79847, PID 026-477-866 (9570 Sarmma Road);
AND FINALLY THAT, as a condition of the site specific exemption, the Comox Valley Regional District Building Services Department not issue final occupancy for the single detached dwelling on the property described as Lot 22, Block 29, Comox District, Plan VIP79847, PID 026-477-866 (9570 Sarmma Road) until the applicants, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the engineer’s report by Jim Mitchell, MSc., P.Eng. of Emerald Sea Engineering, dated August 27, 2019, revised September 24, 2019, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion. | ||||||
| 208 and 213 | Carried | |||||
| ELECTORAL AREA B - AGRICULTURAL LAND RESERVE NON-FARM USE ALR 1B 19 - 3120 DOVE CREEK ROAD (POLLARD) | ||||||
| R. Dyson, Chief Administrative Officer, recused himself from the meeting at 10:46 am due to a potential perceived conflict of interest in relation to his spouse's position as chair of the Agricultural Land Commission. | ||||||
| D. Arbour/A. Hamir: THAT the report dated October 2, 2019 to consider Agricultural Land Reserve Application ALR 1B 19 to allow a two-lot subdivision of an Agricultural Land Reserve property at 3120 Dove Creek Road (Pollard) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| A. Hamir/D. Arbour: That the agenda be varied to consider the correspondence under the addendum regarding ALR 1B 19 - 3120 Dove Creek Road (Pollard). | ||||||
| 208 and 213 | Carried | |||||
| D. Arbour/A. Hamir: THAT the correspondence received October 6, 2019 from Patricia Pollard regarding Agricultural Land Reserve Application ALR 1B 19 - 3120 Dove Creek Road (Pollard) be received. [Item] | ||||||
| 208 and 213 | Carried | |||||
| B. Chow, Rural Planner, provided an overview of the staff report regarding ALR 1B 19 for 3120 Dove Creek Road (Pollard). | ||||||
| Patricia and Jim Pollard, applicants, were in attendance at the meeting. | ||||||
| A. Hamir/D. Arbour: THAT the Agricultural Land Commission be advised that the Comox Valley Regional District does not support Agricultural Land Reserve Non-Farm Use application ALR 1B 19 (Pollard) to permit a two-lot subdivision of the property described as Lot A, Section 21, Comox District, Plan 25680, Except Part in Plan EPP64565, PID 000-913-375 (3120 Dove Creek Road).
| ||||||
| 208 and 213 | ||||||
| E. Grieve/D. Arbour: THAT the motion be amended to include: "AND FINALLY THAT the application ALR 1B 19 (Pollard) for the non-farm use of property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for decision." | ||||||
| 208 and 213 | Carried | NAY: A. Hamir | ||||
| The vote was taken on the main motion as amended: | ||||||
| THAT the Agricultural Land Commission be advised that the Comox Valley Regional District does not support Agricultural Land Reserve Non-Farm Use application ALR 1B 19 (Pollard) to permit a two-lot subdivision of the property described as Lot A, Section 21, Comox District, Plan 25680, Except Part in Plan EPP64565, PID 000-913-375 (3120 Dove Creek Road);
AND FINALLY THAT the application ALR 1B 19 (Pollard) for the non-farm use of property within the Agricultural Land Reserve be forwarded to the Agricultural Land Commission for decision. | ||||||
| 208 and 213 | Carried | NAY: A. Hamir | ||||
| R. Dyson returned to the meeting at 11:25 am. | ||||||
| The meeting recessed at 11:25 am and resumed at 11:33 am. | ||||||
| GRAHAM LAKE IMPROVEMENT DISTRICT UPDATE | ||||||
| A. Hamir/D. Arbour: THAT the verbal update from M. Rutten, General Manager of Engineering Services, regarding the Graham Lake Improvement District, be received. | ||||||
| 207 | Carried | |||||
| LAZO ROAD ACTIVE TRANSPORTATION PLANNING | ||||||
| A. Hamir/D. Arbour: THAT the report dated October 1, 2019 regarding the multi-jurisdictional Lazo Road pathway project be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Harrison, Manager of Parks, presented an overview of the staff report regarding the multi-jurisdictional Lazo Road pathway project. [Item] | ||||||
| D. Arbour/A. Hamir: THAT a planning process be undertaken to identify the best route options for an active transportation pathway from the intersection of Butcher Road and Lazo Road to the community of Point Holmes with a multijurisdictional approach between the Town of Comox, the Ministry of Transportation and Infrastructure and the Comox Valley Regional District once the Town of Comox has identified a new Parks Superintendent. | ||||||
| 209 | Carried | |||||
| COMMUNITY SERVICES - OPERATIONAL HIGHLIGHTS | ||||||
| A. Hamir/D. Arbour: THAT the report dated October 1, 2019 regarding an update on key operational items not reflected in the strategic plan or management reports be received. [Item] | ||||||
| 208 | Carried | |||||
| D. DeMarzo, General Manager of Community Services, presented an overview of the staff report regarding an update on key operational items not reflected in the strategic plan or management reports. | ||||||
| UBCM COMMUNITY EMERGENCY PREPAREDNESS FUND APPLICATION – FIRE DEPARTMENTS | ||||||
| A. Hamir/D. Arbour: THAT the report dated October 1, 2019 regarding approval to apply to the Union of BC Municipalities (UBCM) for Community Emergency Preparedness Funds (CEPF) grant program for Denman Island Fire Rescue, Fanny Bay Fire Department, and Hornby Island Fire Rescue for fire department equipment be received. [Item] | ||||||
| 207 | Carried | |||||
| J. Bast, Manager of Fire Services, and D. Luckett, Fire Chief, Denman Island Fire Rescue, provided an overview of the staff report regarding approval to apply to the Union of BC Municipalities (UBCM) for Community Emergency Preparedness Funds (CEPF) grant program for Denman Island Fire Rescue, Fanny Bay Fire Department, and Hornby Island Fire Rescue. | ||||||
| A. Hamir/D. Arbour: THAT the board support an application to the Union of BC Municipalities Community Preparedness Fund in an amount of up to $25,000 each for Denman Island Fire Rescue, Fanny Bay Volunteer Fire Department, and Hornby Island Fire Rescue for a total of $75,000 for fire department equipment;
AND FURTHER THAT the Comox Valley Regional District provide support and grant funds management. | ||||||
| 207 | Carried | |||||
| COMMUNITY WORKS FUND STATUS REPORT - SEPTEMBER 30, 2019 | ||||||
| A. Hamir/D. Arbour: THAT the report dated October 3, 2019 regarding the quarterly Community Works Fund (CWF) status report for the period ending September 30, 2019 be received. [Item] | ||||||
| 208 | Carried | |||||
| K. Douville, Manager of Financial Planning, provided an overview of the staff report regarding the quarterly Community Works Fund (CWF) status report for the period ending September 30, 2019. | ||||||
| TERMINATION: | ||||||
| A. Hamir/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 12:33 pm. | ||||||
| Confirmed by: ____________________________________ Edwin Grieve Chair | |
| Certified Correct: ____________________________________ Jake Martens Manager of Legislative Services | |
| Recorded By: ____________________________________ Lisa Dennis These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. Legislative Services Assistant |