Electoral Areas Services management report dated October 2019 for receipt. [Item] 

Minutes of the Agricultural Advisory Planning Commission meeting held September 26, 2019 for receipt [Item] 

Minutes of the Electoral Area A Advisory Planning Commission meeting held October 8 2019 for receipt [Item] 

Minutes of the Electoral Area B Advisory Planning Commission meeting held October 15 2019 for receipt [Item] 

Minutes of the Agricultural Advisory Planning Commission meeting held October 17, 2019 for receipt [Item] 

Report dated October 28, 2019 regarding a Temporary Use Permit (TUP) to allow Test and Tune events on 4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road for receipt. [Item] 

Adjacent neighbour comments dated October 22, 2019 regarding TUP 3C 19 - 4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road (Griessel) for receipt. [Item] 

Note: Due to privacy concerns the names and other personal information has been redacted from certain correspondence at the request of the sender.

Correspondence from individuals located outside of the local area neighbourhood regarding TUP 3C 19 - 4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road (Griessel), for receipt. [Item] 

THAT the board approve issuance of a Temporary Use Permit (TUP 3C 19) for three Test and Tune weekend events expiring on September 20, 2020 on property described as Lot A, Township 9, Section 5, Comox District, Plan VIP80212, PID 026-537-206 (4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road);

AND FINALLY THAT the board authorize the Corporate Legislative Officer to execute the Temporary Use Permit once the applicants have provided a written acknowledgement that the applicants have read, understood and agreed to the conditions of the permit.

Report dated October 23, 2019 regarding Development Variance Permit DV 11B 19 to increase the maximum height of a fence to 3.1 metres for receipt. [Item] 

E-mail correspondence from C. T. Wright, Canadian Armed Forces, regarding DV 11B 19 - 1671, 1673 and 1675 Ryan Road East (Lenco Development Ltd., Fernco Development Ltd., and Norco Development Ltd.) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to DV 11B 19 - 1671, 1673 and 1675 Ryan Road East (Lenco Development Ltd., Fernco Development Ltd., and Norco Development Ltd.).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 11B 19 (Lenco Development Ltd., Fernco Development Ltd., and Norco Development Ltd.) to increase the maximum height of a fence to 3.1 metres on property described as Lot 1, District Lot 114, Comox District, Plan 2280, PID 006-412-335 (1671, 1673 and 1675 Ryan Road East);

AND THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated October 23, 2019 regarding Development Variance Permit DV 6A 19 (4696 Montrose Drive) for the conversion of an existing accessory building to a secondary dwelling for receipt. [Item] 

E-mail correspondence from D. Godfrey, 4686 Montrose Drive, regarding DV 6A 19 - 4696 Montrose Drive (Adams, Wells and Nanayakkara) for receipt. [Item] 

E-mail correspondence from Harmony Dyck, 4680 Montrose Drive, regarding DV 6A 19 - 4696 Montrose Drive (Adams, Wells and Nanayakkara) for receipt. [Item] 

Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 6A 19 - 4696 Montrose Drive (Adams, Wells and Nanayakkara).

Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.

THAT the board approve the Development Variance Permit DV 6A 19 (Adams, Wells and Nanayakkara) to reduce the following lot line setbacks in order to permit the conversion of the accessory building to a secondary dwelling:
• To reduce the left side yard setback from 3.5 metres to 2.7 metres; and
• To reduce the rear yard setback from 7.5 metres to 4.4 metres for the foundation, and from 5.5 metres to 4.0 metres for the eaves;
on property described as Lot 19, District Lot 28, Nelson District, Plan 31464, PID 001-147-382 (4696 Montrose Drive);

AND THAT the Corporate Legislative Officer be authorized to execute the permit.

Report dated October 24, 2019 regarding an application to rezone a property from Country Residential One (CR-1) to Industrial Light (IL) and to recommend that the application be externally referred be received. [Item] 

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated October 24, 2019, and direct staff to commence the external agency referral process for Lot A, Block 29, Comox District, Plan 9954, except Parcel A (DD41465W), PID 005-433-401, as part of a proposed amendment (RZ 1C 19) to Bylaw No. 520, being the “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012.

Report dated October 31, 2019 regarding a status report on the Gartley Road Fire Flow Improvement Project and a request to amend the 2019 – 2023 financial plan in 2019 by $22,000 to reflect the final costs for construction for receipt. [Item] 

THAT the 2019 – 2023 financial plan and capital expenditure program for the Royston Water Service, function No. 312, be amended by increasing water infrastructure expenditures by $22,000 in 2019 for the Gartley Road Fire Flow Improvement Project, project No. 1064, to be funded by a further contribution from the capital works reserve No. 839.

Report dated November 1, 2019 regarding a summary of costs for the Sandwick conversion project and recommend a budget amendment to the 2019-2023 financial plan for receipt. [Item] 

That the 2019 – 2023 financial plan and capital expenditure program for the Sandwick Water Local Service Area, function 306, be amended by increasing water infrastructure expenditures by $196,500 for the Sandwick water system modifications, project No. 1113; costs to be funded by a further contribution from the capital works reserve No. 842.

Report dated October 31, 2019 regarding an update on bulk water supply options for receipt. [Item] 

THAT a decision on implementation of a bulk water station for Denman Island residents be delayed until selection of a new treatment technology and a decision on conversion of the Graham Lake Improvement District to a regional service in late 2020.

THAT staff be directed to update K’ómoks First Nation regarding water service delivery challenges on Denman Island and the role of the Comox Valley Regional District.

Report dated October 28, 2019 regarding de-commitment of Community Works Funds currently allocated to the completed Saratoga Beach Access Parks and Greenways capital project and further request that these funds be redirected towards capital works being planned for the Morrison Creek Conservation Area commencing in 2020 for receipt. [Item] 

THAT the Board approve a decommitment of the remaining Area C Community Works Funds allocated to the Saratoga Beach Access project, in the amount of $44,142.98;

AND FURTHER THAT $44,142.98 of Area C Community Works Funds instead now be allocated to works planned for the Morrison Creek Conservation Area, within the Baynes Sound Area B and C Parks and Greenways service, function #621, commencing in 2020.

THAT the addendum be considered.

Comments regarding Temporary Use Permit (TUP 3C 19) - 4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road (Griessel) will be posted here prior to the meeting.

Comments from property owners adjacent to the property pertaining to DV 11B 19 - 1671, 1673 and 1675 Ryan Road East (Lenco Development Ltd., Fernco Development Ltd., and Norco Development Ltd.) will be posted here prior to the meting.

Comments from property owners adjacent to the property pertaining to DV 6A 19 - 4696 Montrose Drive (Adams, Wells and Nanayakkara) will be posted here prior to the meeting.

THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee considers that disclosure might reasonably be expected to harm the interests of the regional district;
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.