NOTICE OF MEETING
SEWAGE COMMISSION


Tuesday, November 5, 2019
Boardroom, located at 550 B Comox Road, Courtenay, BC commencing at 12:15 pm

The purpose of this meeting is for commission members to consider the matters included on the agenda below. The chair of the commission will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

All commission motions will be voted on as determined under Bylaw No. 650.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) CURTIS ROAD RESIDENTS ASSOCIATION
 
Jenny Steel, Curtis Road Residents Association, to provide an update regarding community concerns regarding the EQ basin and other issues. [Item
 
C. MANAGEMENT REPORT:
Sewage Commission management report dated November 2019 for receipt. [Item
 
D. REPORTS:
1) AREA B DIRECTOR PARTICIPATION AT SEWAGE COMMISSION MEETINGS
 
Report dated October 24, 2019 regarding a policy for Electoral Area B Director participation at Sewage Commission meetings for receipt. [Item
 
Recommendation:
 
THAT the Sewage Commission approve the policy (attached to the staff report dated October 24, 2019) describing Electoral Area B Director participation at Sewage Commission meetings, in a defined capacity.
 
2) COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Minutes of the Comox Valley Sewage Management Advisory Committee meeting held October 24, 2019 for receipt. [Item
 
3) COMOX VALLEY WATER POLLUTION CONTROL CENTRE – ODOUR CONTROL MEASURES
 
Report dated October 30, 2019 regarding the results of odour dispersion modelling completed at the Comox Valley Water Pollution Control Center; a preliminary review of other jurisdictions odour control standards; and a recommended response to complaints from neighbors for receipt. [Item
 
Note: Due to the large file size, Appendices A through D are posted on the FTP site at: https://ln2.sync.com/dl/62e34de80/y8rskdvy-ededi7nw-87uqt6m5-znjxepzz
 
Note: In accordance with the Sewage Commission's September 17, 2019 resolution, Electoral Area B Director, Arzeena Hamir shall be invited to participate in the discussion respecting this matter.
 
Recommendation #1:
 
THAT staff complete the following work for the Comox Valley Water Pollution Control Center and report back to the Sewage Commission prior to finalizing the 2020-2024 financial plan:
a. Further research about jurisdictions in British Columbia to better inform a decision about setting an odour standard,
b. Additional odour sampling to build a better data, and run the new numbers through the odour dispersion model; and,
c. An odour control systems option analysis be completed to further inform a final recommendation prior to finalizing the proposed 2020-2024 financial plan.
 
Recommendation #2:
 
THAT Comox Valley Regional District staff work with the Curtis Road Residents Association to draft a Good Neighbor Agreement for consideration by the Comox Valley Sewage Commission.
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the commission adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
 
I. TERMINATION:
Meeting Web Page