 | SEWAGE COMMISSION | |
| Tuesday, November 5, 2019 | ||
| Minutes of the meeting of the Sewage Commission held on November 5, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 12:18 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | D. Frisch | City of Courtenay |
| Members: | M. Swift | Town of Comox |
| D. Guerard | CFB Comox | |
| K. Grant | Town of Comox | |
| R. Arnott | Town of Comox | |
| W. Morin | City of Courtenay | |
| W. Cole-Hamilton | City of Courtenay | |
| Staff: | R. Dyson | Chief Administrative Officer |
| B. Dunlop | Corporate Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Warren | General Manager of Corporate Services | |
| J. Martens | Manager of Legislative Services | |
| L. Dennis | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| VARY THE AGENDA | ||||||
| R. Arnott/W. Morin: THAT the agenda be varied to move agenda item D.1 - "Area B Participation at Sewage Commission Meetings" foward on the agenda | ||||||
| Carried | ||||||
| AREA B DIRECTOR PARTICIPATION AT SEWAGE COMMISSION MEETINGS | ||||||
| R. Arnott/M. Swift: THAT the report dated October 24, 2019 regarding a policy for Electoral Area B Director participation at Sewage Commission meetings be received. [Item] | ||||||
| Carried | ||||||
| R. Arnott/K. Grant: THAT the Sewage Commission approve the policy (attached to the staff report dated October 24, 2019) describing Electoral Area B Director participation at Sewage Commission meetings, in a defined capacity. | ||||||
| Carried | ||||||
| Director Hamir joined the meeting at 12:21 pm as per the policy "Electoral Area B Director Participation at Sewage Commission" approved by the Sewage Commission on November 5, 2019. | ||||||
| MANAGEMENT REPORT: | ||||||
| R. Arnott/W. Cole-Hamilton: THAT the Sewage Commission management report dated November 2019 be received. [Item] | ||||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented an overview of item 16 on the management report, the installation of an EQ Basin as part of the upgrades to the Comox Valley Water Pollution Control Centre. [Item] | ||||||
| DELEGATIONS: | ||||||
| CURTIS ROAD RESIDENTS ASSOCIATION | ||||||
| R. Arnott/K. Grant: THAT the information presented by Jenny Steel, Curtis Road Residents Association, regarding community concerns regarding the EQ basin and other issues, and requesting that the commission come to a decision regarding odour control measures by November 15, 2019, be received. [Item] | ||||||
| Carried | ||||||
| REPORTS: | ||||||
| COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES | ||||||
| K. Grant/R. Arnott: THAT the minutes of the Comox Valley Sewage Management Advisory Committee meeting held October 24, 2019 be received. [Item] | ||||||
| Carried | ||||||
| COMOX VALLEY WATER POLLUTION CONTROL CENTRE – ODOUR CONTROL MEASURES | ||||||
| K. Grant/R. Arnott: THAT the report dated October 30, 2019 regarding the results of odour dispersion modelling completed at the Comox Valley Water Pollution Control Center; a preliminary review of other jurisdictions odour control standards; and a recommended response to complaints from neighbors be received. [Item] | ||||||
| Carried | ||||||
| K. La Rose, Senior Manager of Water/Wastewater Services, presented an overview of the staff report regarding the results of odour dispersion modelling completed at the Comox Valley Water Pollution Control Center. [Item] | ||||||
| K. Grant/R. Arnott: THAT staff complete the following work for the Comox Valley Water Pollution Control Center and report back to the Sewage Commission prior to finalizing the 2020-2024 financial plan:
a. Further research about jurisdictions in British Columbia to better inform a decision about setting an odour standard, b. Additional odour sampling to build a better data, and run the new numbers through the odour dispersion model; c. An odour control systems option analysis be completed to further inform a final recommendation prior to finalizing the proposed 2020-2024 financial plan; and, d. Cost analysis of impact on Comox and Courtenay rate payers. | ||||||
| Carried | ||||||
| K. Grant/R. Arnott: THAT Comox Valley Regional District staff work with the Curtis Road Residents Association to draft a Good Neighbor Agreement for consideration by the Comox Valley Sewage Commission. | ||||||
| Carried | ||||||
| IN-CAMERA: | ||||||
| K. Grant/W. Cole-Hamilton: THAT the commission adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public. | ||||||
| Carried | ||||||
| Time: 1:32 pm. | ||||||
| RISE AND REPORT: | ||||||
| The commission rose from its in-camera meeting at 1:55 pm. | ||||||
| TERMINATION: | ||||||
| K. Grant/R. Arnott: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 1:55 pm. | ||||||
| Confirmed by: ____________________________________ David Frisch Chair | |
| Certified Correct: ____________________________________ Jake Martens Manager of Legislative Services | |
| Recorded By: ____________________________________ Lisa Dennis Recording Secretary These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___. |