 | COMOX VALLEY REGIONAL DISTRICT BOARD (INAUGURAL MEETING) | |
| Tuesday, November 5, 2019 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on November 5, 2019 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| W. Morin | City of Courtenay | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| A. Hamir | Lazo North (Area B) | |
| D. Hillian | City of Courtenay | |
| D. Frisch | City of Courtenay | |
| M. Swift | Town of Comox | |
| W. Cole-Hamilton | City of Courtenay | |
| J. Ketler | Village of Cumberland | |
| Staff: | R. Dyson | Chief Administrative Officer |
| B. Dunlop | Corporate Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Warren | General Manager of Corporate Services | |
| J. Martens | Manager of Legislative Services | |
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| James Warren, General Manager of Corporate Services and presiding member, called the meeting to order at 4:00 pm and acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| ELECTION OF THE COMOX VALLEY REGIONAL DISTRICT CHAIR: | ||||||
| Pursuant to sections 5 and 6 of the CVRD Procedure Bylaw, nominations were called for the position of board chair. Directors Ketler, Frisch and Grieve were nominated and voting took place by secret ballot. After the ballot counting by Beth Dunlop, James Warren and Jake Martens, it was announced that Director Ketler was elected chair of the board. | ||||||
| ELECTION OF THE COMOX VALLEY REGIONAL DISTRICT VICE-CHAIR: | ||||||
| Pursuant to sections 5 and 6 of the CVRD Procedure Bylaw, nominations were called for the position of board vice-chair. Directors Hamir and Frisch were nominated and voting took place by secret ballot. After the ballot counting by Beth Dunlop, James Warren and Jake Martens, it was announced that the result was a tie. The vote was conducted a second time and the result was also a tie. The directors were required to pass a resolution to determine the election by the drawing of lots or to conduct another election. | ||||||
| K. Grant/J. Ketler: THAT the election of vice-chair of the board for 2020 be determined by the drawing of lots. | ||||||
| 208 | Carried | |||||
| Mayor Bob Wells, former chair of the board, was called upon to draw the name. Director Hamir's name was drawn and as such was elected to the position of vice-chair of the Comox Valley Regional District Board. | ||||||
| D. Hillian/K. Grant: THAT the ballots for both the chair and vice-chair elections be destroyed. | ||||||
| 208 | Carried | |||||
| Director Ketler assumed the position of chair at 4:19 pm | ||||||
| REMARKS FROM THE COMOX VALLEY REGIONAL DISTRICT CHAIR: | ||||||
| Chair Ketler provided opening remarks following the election. | ||||||
| REPORTS: | ||||||
| EXTERNAL APPOINTMENT REPORTS FROM DIRECTORS | ||||||
| E. Grieve/D. Frisch: THAT the correspondence dated October 31, 2019 from Director Arbour regarding his appointments to the Island Corridor Foundation and the Vancouver Island Regional Library, be received. [Item] | ||||||
| 208 | Carried | |||||
| D. Frisch/K. Grant: THAT the verbal reports from Directors Grieve, Ketler and Swift concerning their appointments to external organizations, be received. | ||||||
| 208 | Carried | |||||
| CVRD - STRATEGIC PLANNING REPORT | ||||||
| K. Grant/W. Morin: THAT the report dated October 31, 2019 reporting on the board's strategic planning session held October 17 and 18, 2019 and describing the process for delivering services that are aligned with the board’s goals, be received. [Item] | ||||||
| 208 | Carried | |||||
| Russell Dyson, Chief Adminstrative Officer, presented information regarding the board's strategic plan and the process for delivery of the specific services and initiatives identified. [Item] | ||||||
| D. Arbour/K. Grant: THAT the board affirm its strategic drivers as:
- Fiscal responsibility - Climate crisis and environmental stewardship and protection - Community partnerships - First Nations relations AND FURTHER THAT the strategic planning report dated October 2019, attached as Appendix A to the staff report dated October 31, 2019, be approved and included with the 2020-2024 financial planning process, identifying how drivers influence service delivery and specific initiatives convey the Board’s outcomes. | ||||||
| 208 | Carried | |||||
| NEW BUSINESS: | ||||||
| VANCOUVER ISLAND REGIONAL LIBRARY (VIRL) BOARD - 2020 APPOINTMENT | ||||||
| D. Arbour/K. Grant: THAT the correspondence dated October 29, 2019 from the Vancouver Island Regional Library (VIRL) requesting an appointment to the VIRL Board for 2020, be received. [Item] | ||||||
| 208 | Carried | |||||
| A. Hamir/E. Grieve: THAT the following appointment be made to the 2020 Vancouver Island Regional Library Board:
- Member: Director Daniel Arbour; AND FURTHER THAT remuneration be paid for meeting attendance in accordance with CVRD Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012” provided that remuneration is not paid directly by the Vancouver Island Regional Library. | ||||||
| 208 | Carried | |||||
| D. Arbour/E. Grieve: THAT the following appointment be made to the 2020 Vancouver Island Regional Library Board:
- Alternate member: Director Edwin Grieve; AND FURTHER THAT remuneration be paid for meeting attendance in accordance with CVRD Bylaw No. 236 being “Comox Valley Regional District Remuneration and Expenses Bylaw 2012” provided that remuneration is not paid directly by the Vancouver Island Regional Library. | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/K. Grant: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 4:49 pm. | ||||||
| Confirmed this 26th day of November, 2019: ____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Jake Martens Manager of Legislative Services |