NOTICE OF MEETING
COMMITTEE OF THE WHOLE
Tuesday, January 14, 2020
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) COMOX VALLEY FOOD POLICY COUNCIL
 
Maurita Prato and Spencer Serin of the Comox Valley Food Policy Council, to present information regarding the development of a Comox Valley Agricultural Plan and to request funds for a consultant to complete the plan. [Item] 
 
C. MANAGEMENT REPORT:
Committee of the Whole management report dated January 2020 for receipt. [Item] 
208All1 person/1 vote
 
D. REPORTS:
1) ASSET MANAGEMENT PROGRAM OVERVIEW
 
Report dated January 9, 2020 regarding an overview of asset management principles and the CVRD Asset Management Program for receipt. [Item] 
208All1 person/1 vote
 
2) STRATEGIC PLANNING - KEY PROJECTS
 
Report dated January 7, 2020 to introduce the key projects by Core Service in advance of the 2020 - 2024 financial planning process for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District 2020 Corporate Plan (Key Projects – Interim) as attached to the staff report dated January 7, 2020, which includes the key projects by Core Service in advance of the 2020-2024 financial planning process, be approved.
208All1 person/1 vote
 
3) HEALTH BENEFIT OPTIONS FOR THE BOARD OF DIRECTORS
 
Report dated January 9, 2020 regarding a request from the board from July 28, 2018 for further consideration of the health benefit option age parameters for receipt. [Item] 
208All1 person/1 vote
 
4) VANCOUVER ISLAND MUSICFEST EXHIBITION GROUNDS RATES AND FUNDING REQUEST
 
Report dated January 8, 2020 regarding use of the Vancouver Island MusicFest and Exhibition Grounds, fees and the financial support request process for receipt. [Item] 
209AllWeighted
 
Recommendation #1:
 
THAT Vancouver Island MusicFest continue to pay fees in accordance with the Comox Valley Regional District Fees and Charges Bylaw.
209AllWeighted
 
Recommendation #2:
 
THAT staff be directed to explore opportunities on the Comox Valley Exhibition Grounds to provide additional space for increased event revenues.
209AllWeighted
 
E. NEW BUSINESS:
1) SOCIAL PLANNING IN THE COMOX VALLEY
 
Correspondence from Director Hamir dated January 8, 2020 regarding the report from the Comox Valley Social Planning Society entitled “Exploring Social Planning in the Comox Valley: Where to From Here?”, for receipt. [Item] 
208All1 person/1 vote
 
Requested action:
 
THAT the “Exploring Social Planning in the Comox Valley: Where to From Here?” report dated November 7, 2019 prepared by the Comox Valley Social Planning Society be utilized as background material for the various initiatives the Comox Valley Regional District considers, including projects related to the community health network, agricultural planning, emergency management and housing.
208All1 person/1 vote
 
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee, could reasonably be expected to harm the interests of the regional district if they were held in public.
208All1 person/1 vote
 
I. TERMINATION:
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