 | COMMITTEE OF THE WHOLE | |
| Tuesday, January 14, 2020 | ||
| Minutes of the meeting of the Committee of the Whole held on January 14, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| D. Hillian | City of Courtenay | |
| K. Grant | Town of Comox | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| W. Morin | City of Courtenay | |
| M. Swift | Town of Comox | |
| D. Frisch | City of Courtenay | |
| Alt. Director: | M. McCollum | City of Courtenay |
| Staff: | R. Dyson | Chief Administrative Officer |
| B. Dunlop | Corporate Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Warren | General Manager of Corporate Services | |
| S. Smith | General Manager of Planning and Development | |
| J. Martens | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| VARY THE AGENDA: | ||||||
| A. Hamir/E. Grieve: THAT the agenda be varied to consider New Business item E.1 (Social Planning in the Comox Valley) next on the agenda. | ||||||
| 208 | Carried | |||||
| NEW BUSINESS: | ||||||
| SOCIAL PLANNING IN THE COMOX VALLEY | ||||||
| A. Hamir/E. Grieve: THAT the correspondence from Director Hamir dated January 8, 2020 regarding the report from the Comox Valley Social Planning Society entitled “Exploring Social Planning in the Comox Valley: Where to From Here?”, be received. [Item] | ||||||
| 208 | Carried | |||||
| E. Grieve/M. McCollum: THAT the “Exploring Social Planning in the Comox Valley: Where to From Here?” report dated November 7, 2019 prepared by the Comox Valley Social Planning Society be utilized as background material for the various initiatives the Comox Valley Regional District considers, including projects related to the community health network, agricultural planning, emergency management and housing. | ||||||
| 208 | Carried | |||||
| DELEGATIONS: | ||||||
| COMOX VALLEY FOOD POLICY COUNCIL | ||||||
| E. Grieve/K. Grant: THAT the information presented by Maurita Prato and Spencer Serin of the Comox Valley Food Policy Council, regarding the development of a Comox Valley Agricultural Plan and to request funds for a consultant to complete the plan be received. [Item] | ||||||
| 208 | Carried | |||||
| A. Hamir/E. Grieve: THAT staff report back to the Committee of the Whole regarding the request for funding from the Comox Valley Food Policy Council to complete a Comox Valley Agricultural Plan. | ||||||
| 208 | Carried | |||||
| MANAGEMENT REPORT: | ||||||
| K. Grant/D. Arbour: THAT the Committee of the Whole management report dated January 2020 be received. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| ASSET MANAGEMENT PROGRAM OVERVIEW | ||||||
| K. Grant/D. Arbour: THAT the report dated January 9, 2020 regarding an overview of asset management principles and the CVRD Asset Management Program be received. [Item] | ||||||
| 208 | Carried | |||||
| Gracelyn Shannon, Manager of Asset Management, presented information regarding asset management principles and the CVRD Asset Management Program. [Item] | ||||||
| STRATEGIC PLANNING - KEY PROJECTS | ||||||
| D. Frisch/A. Hamir: THAT the report dated January 7, 2020 to introduce the key projects by Core Service in advance of the 2020 - 2024 financial planning process be received. [Item] | ||||||
| 208 | Carried | |||||
| James Warren, General Manager of Corporate Services, presented information regarding the key projects by Core Service. [Item] | ||||||
| K. Grant/D. Frisch: THAT the Comox Valley Regional District 2020 Corporate Plan (Key Projects – Interim) as attached to the staff report dated January 7, 2020, which includes the key projects by Core Service in advance of the 2020-2024 financial planning process, be approved. | ||||||
| 208 | Carried | |||||
| HEALTH BENEFIT OPTIONS FOR THE BOARD OF DIRECTORS | ||||||
| K. Grant/D. Frisch: THAT the report dated January 9, 2020 regarding a request from the board from July 28, 2018 for further consideration of the health benefit option age parameters be received. [Item] | ||||||
| 208 | Carried | |||||
| Julie Bradley, Executive Manager of Human Resources, provided an overview of the staff report regarding a request from the board from July 28, 2018 for further consideration of the health benefit option age parameters. | ||||||
| VANCOUVER ISLAND MUSICFEST EXHIBITION GROUNDS RATES AND FUNDING REQUEST | ||||||
| D. Hillian/K. Grant: THAT the report dated January 8, 2020 regarding use of the Vancouver Island MusicFest and Exhibition Grounds, fees and the financial support request process be received. [Item] | ||||||
| 209 | Carried | |||||
| Jennifer Zbinden, Senior Manager of Recreation Services, presented information regarding use of the Vancouver Island MusicFest and Exhibition Grounds, fees and the financial support request process. [Item] | ||||||
| E. Grieve/K. Grant: THAT Vancouver Island MusicFest continue to pay fees in accordance with the Comox Valley Regional District Fees and Charges Bylaw. | ||||||
| 209 | Carried | |||||
| K. Grant/D. Frisch: THAT staff be directed to explore opportunities on the Comox Valley Exhibition Grounds to provide additional space for increased event revenues. | ||||||
| 209 | Carried | |||||
| IN-CAMERA: | ||||||
| D. Frisch/A. Hamir: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee, could reasonably be expected to harm the interests of the regional district if they were held in public. | ||||||
| 208 | Carried | |||||
| Time: 5:46 pm | ||||||
| RISE AND REPORT: | ||||||
| The committee rose from its in-camera session at 7:13 pm | ||||||
| TERMINATION: | ||||||
| E. Grieve/K. Grant: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 7:13 pm. | ||||||
| Confirmed by:
____________________________________ Jesse Ketler Chair | |
| Certified Correct: ____________________________________ Jake Martens Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of January, 2020. |