NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


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Monday, January 27, 2020
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:15 am.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Electoral Areas Services Committee managment report dated January 2020 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Electoral Area B Advisory Planning Commission meeting held January 14, 2020 for receipt. [Item
208All1 person/1 vote
 
Minutes of the Electoral Area C Advisory Planning Commission meeting held January 16, 2020 for receipt. [Item
208All1 person/1 vote
 
2) DENMAN ISLAND LOCAL WATER SERVICE AREA - 2020 WATER SERVICE AGREEMENT
 
Report dated January 24, 2020 regarding the water service agreement with the Graham Lake Improvement District (GLID) for the Denman Island Water Local Service Area (DIWLSA) for 2020 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the 2020 water service agreement between the Graham Lake Improvement District and the Denman Island Water Local Service Area, attached as Appendix A, be approved;

AND FURTHER THAT the Chair and Corporate Officer be authorized to execute the agreement.
207All1 person/1 vote
 
3) 2020-2024 PROPOSED FINANCIAL PLAN - BUDGET PRESENTATIONS
 
Staff will introduce the 2020-2024 financial planning process and provide information on the overall consolidated budget as well as to present:
- Vancouver Island Regional Library Service function 630
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Vancouver Island Regional Library Service, function 630 be approved.
209A, B, CWeighted
 
4) 2020-2024 FINANCIAL PLAN - RURAL CUMBERLAND FIRE PROTECTION FUNCTION 210
 
Report dated January 15, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Rural Cumberland Fire Protection Service, function 210. [Item
209A, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Rural Cumberland Fire Protection Service, function 210 be approved.
209A, CWeighted
 
5) 2020-2024 FINANCIAL PLAN - DENMAN ISLAND FIRE PROTECTION FUNCTION 215
 
Report dated January 15, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Denman Island Fire Protection Service, function 215. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Denman Island Fire Protection Service, function 215 be approved.
207All1 person/1 vote
 
6) 2020-2024 FINANCIAL PLAN - 2020-2024 FINANCIAL PLAN – HORNBY ISLAND FIRE PROTECTION FUNCTION 220
 
Report dated January 21, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Hornby Island Fire Protection Service, function 220 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Hornby Island Fire Protection Service, function 220 be approved.
207All1 person/1 vote
 
7) 2020-2024 FINANCIAL PLAN - FANNY BAY FIRE PROTECTION SERVICE FUNCTION 225
 
Report dated January 21, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Fanny Bay Fire Protection Service, function 225 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 Financial Plan for Fanny Bay Fire Protection Service, function 225 be approved.
207All1 person/1 vote
 
8) 2020-2024 FINANCIAL PLAN - BATES/HUBAND FIRE PROTECTION 228
 
Report dated January 15, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Bates/Huband Fire Protection Service, function 228 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Bates/Huband Fire Protection Service, function 228 be approved.
207All1 person/1 vote
 
9) 2020-2024 FINANCIAL PLAN - GREATER MERVILLE FIRE PROTECTION FUNCTION 237
 
Report dated January 21, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Greater Merville Fire Protection Service, function 237 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Greater Merville Fire Protection Service, function 237 be approved.
207All1 person/1 vote
 
10) 2020-2024 FINANCIAL PLAN - MT. WASHINGTON RESORT COMMUNITY FIRE PROTECTION FUNCTION 240
 
Report dated January 20, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Mount Washington (Mt. Washington) Resort Community Fire Protection Service, function 240 for receipt. [Item
207All1 person/1 vote
 
Recommendation #1:
 
THAT the proposed 2020-2024 financial plan for the Mt Washington Resort Community Fire Protection Service, function 240 be approved.
207All1 person/1 vote
 
Recommendation #2:
 
THAT staff bring forward a report for consideration at a future meeting, which recommends:
• Amending the establishment bylaw for the Mt Washington Fire Protection Service, function 240 to increase the maximum requisition;
• Amending Bylaw No. 434 being “Mount Washington Resort Community Fire Protection Service Loan Authorization Bylaw No. 434, 2016” to increase the amount that can be borrowed towards constructing and equipping a new fire services building at Mt. Washington.
• Amending Bylaw No. 451 being “Mount Washington Resort Community Fire Protection Service Temporary Borrowing Bylaw No. 451, 2016” to increase the amount that can be borrowed towards constructing and equipping a new fire services building at Mt. Washington.
207All1 person/1 vote
 
11) 2020-2024 FINANCIAL PLAN - BUILDING INSPECTION SERVICE FUNCTION 285
 
Report dated January 21, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Building Inspection Service, function 285 for receipt [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Building Inspection Service, function 285 be approved.
209A, B, CWeighted
 
12) 2020-2024 FINANCIAL PLAN - PLANNING SERVICES FUNCTIONS 500-503
 
Report dated January 23, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Planning Service, functions 500-503 (planning, geographic information systems, bylaw enforcement, and policy planning) for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Planning Service, functions 500-503, be approved.
209A, B, CWeighted
 
13) 2020-2024 FINANCIAL PLAN - COMOX VALLEY ANIMAL CONTROL FUNCTION 291
 
Report dated January 22, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Comox Valley Animal Control Service, function 291 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Comox Valley Animal Control Service, function 291 be approved.
209A, B, CWeighted
 
14) 2020-2024 FINANCIAL PLAN - NOISE CONTROL FUNCTION 295
 
Report dated January 22, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Noise Control Service, function 295 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Noise Control Service, function 295 be approved.
209A, B, CWeighted
 
15) 2020-2024 FINANCIAL PLAN - WEED CONTROL FUNCTION 296
 
Report dated January 22, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Weed Control Service, function 296 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Weed Control Service, function 296 be approved.
209A, B, CWeighted
 
16) 2020-2024 FINANCIAL PLAN - UNSIGHTLY PREMISES SERVICES FUNCTION 298
 
Report dated January 22, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Unsightly Premises and Nuisance Service, function 298 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Unsightly Premises and Nuisance Service, function 298 be approved.
209A, B, CWeighted
 
17) 2020-2024 FINANCIAL PLAN - FIREWORKS REGULATION EXTENDED SERVICE FUNCTION 299
 
Report dated January 22, 2020 regarding the proposed 2020 - 2024 financial plan and work plan highlights for the Fireworks Service, Function 299 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Fireworks Service, function 299 be approved.
209A, B, CWeighted
 
18) 2020-2024 FINANCIAL PLAN - DENMAN ISLAND COMMUNITY PARKS AND GREENWAYS FUNCTION 619
 
Report dated January 22, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Denman Island Community Parks and Greenways Service, function 619 for receipt. [Item
207All1 person/1 vote
 
Recommendation #1:
 
THAT the board commit $250,000 of Area A Community Works Funds for the Denman Cross Island Trail project in 2021.
207All1 person/1 vote
 
Recommendation #2:
 
THAT the proposed 2020-2024 financial plan for the Denman Island Community Parks and Greenways Service, function 619 be approved.
 
19) 2020-2024 FINANCIAL PLAN - HORNBY ISLAND COMMUNITY PARKS AND GREENWAYS FUNCTION 620
 
Report dated January 24, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Hornby Island Community Parks and Greenways Service, function 620 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Hornby Island Community Parks and Greenways Service, function 620 be approved.
207All1 person/1 vote
 
20) 2020-2024 FINANCIAL PLAN - BAYNES SOUND A, B AND C PARKS AND GREENWAYS SERVICE FUNCTION 621
 
Report dated January 24, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Baynes Sound portion of Electoral Area A, B and C Parks and Greenways Service, function 621 for receipt. [Item
209A, B, CWeighted
 
Recommendation #1:
 
THAT the board commit the following allocations of Community Works Funds:
- Area B Community Works Funds for the Seal Bay Park Management Plan implementation in the amounts of $200,000 for 2021, $140,000 for 2022 and $100,000 for 2023;
- Area B Community Works Funds for the Lazo Greenway project in the amount of $100,000 for 2021;
- Area A Community Works Funds for the Fanny Bay Playground project in the amount of $100,000 for 2021;
- Area B Community Works Funds for regional greenways in the amounts of $150,000 for 2022 and $150,000 for 2024; and
- Area C Community Works Funds for Nymph Falls in the amount of $150,000 for 2023.
209A, B, CWeighted
 
Recommendation #2:
 
THAT the proposed 2020-2024 financial plan for the Baynes Sound portion of Electoral Areas A, B and C Parks and Greenways Service, function 621 be approved.
209A, B, CWeighted
 
21) 2020-2024 FINANCIAL PLAN – HORNBY ISLAND COMMUNITY HALL FUNCTION 670
 
Report dated January 21, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Hornby Island Community Hall Service, function 670 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Hornby Island Community Hall Service, function 670 be approved.
207All1 person/1 vote
 
22) 2020-2024 FINANCIAL PLAN – DENMAN ISLAND COMMUNITY FACILITIES FUNCTION 675
 
Report dated January 17, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Denman Island Community Facilities Service, function 675 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Denman Island Community Facilities Service, function 675 be approved.
207All1 person/1 vote
 
23) 2020-2024 FINANCIAL PLAN – BLACK CREEK COMMUNITY CENTRE CONTRIBUTION SERVICE FUNCTION 676
 
Report dated January 17, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Black Creek Community Centre Contribution Service, function 676 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Black Creek Community Centre Contribution Service, function 676 be approved.
207All1 person/1 vote
 
24) 2020-2024 FINANCIAL PLAN – COMFORT STATIONS FUNCTION 686
 
Report dated January 17, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Comfort Stations Service, function 686 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Comfort Station Service, function 686 be approved.
209A, B, CWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. PUBLIC QUESTIONS:
Members of the public may ask questions or provide input on the 2020-2024 proposed financial plan.

2020-2024 Proposed Financial Plan: www.comoxvalleyrd.ca/currentbudget
 
I. IN-CAMERA:
J. TERMINATION:
Meeting Web Page