Chair Ketler to provide the territory acknowledgment and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at: www.un.org/

Article 4
Indigenous peoples, in exercising their right to self-determination, have the right to autonomy or self-government in matters relating to their internal and local affairs, as well as ways and means for financing their autonomous functions.

THAT the board adjourn to an in-camera session pursuant to section 90 of the Community Charter, subsections 1 (a), (b), (c), (e), (f), (g), (i), (j), (k), and in consideration of:

- Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; and
- Litigation or potential litigation affecting the regional district;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.

Note: the volume of references above to the Community Charter reflects the board's consideration of the annual release of in-camera information in accordance with the Release of Closed Meeting Minutes policy.

Comox Valley Regional District Board minutes dated December 17, 2019 for adoption. [Item] 

Comox Valley Regional District Board minutes dated January 7, 2020 for adoption. [Item] 

Note: As the required conditions have now been met, the following resolution and document is being publicly released:

"THAT the Comox Valley Regional District (CVRD) provide a copy of the following reports by Explorer Solutions to the Comox Valley Economic Development Society (CVEDS) for information:

a. The Comox Valley Economic Development Review report dated January 8, 2020
b. The Results Matrix dated December 6, 2019;

AND FURTHER THAT the CVRD rise and report on the Economic Development Review and the Results Matrix subject to the documents being provided to CVEDS." [Item] 

Kiersten Enemark, Director of Government Relations, Shaw Communications, in attendance to request that the CVRD participate in a consultation on Shaw Communication's petition to the federal government on the CRTC decision respecting third party internet access rates. [Item] 

Note: the board may consider varying the agenda to receive the staff report under item F.11 regarding the delegation from Shaw Communications Inc. and their request for the board to provide a submission respecting the CRTC decision on third party internet access rates.

Note: the following recommendation is being presented for board consideration as the required public notice has been published (January 21, 2020).

THAT the board approve issuance of a Temporary Use Permit (TUP 3C 19) for two Test and Tune weekend events expiring on September 20, 2020 on property described as Lot A, Township 9, Section 5, Comox District, Plan VIP80212, PID 026-537-206 (4627, 4635, 4639, 4745, 4749, 4751 and 4753 Forbidden Plateau Road);

AND FINALLY THAT the board authorize the Corporate Legislative Officer to execute the Temporary Use Permit once the applicants have provided a written acknowledgement that the applicants have read, understood and agreed to the conditions of the permit.

Sewage Commission minutes dated December 19, 2019 for receipt. [Item] 

Electoral Areas Services Committee minutes dated January 13, 2020 for receipt. [Item] 

THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated January 3, 2020, and direct staff to start the external agency referral process for Lot 2, Block 29, Comox District, Plan VIP81047, PID 026-682-311 (Lot 2, Plan VIP81047 Olund Road) as part of a proposed amendment (RZ 2C 19, Braun) of Bylaw No. 520 being the “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;

AND FURTHER THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012;

AND FINALLY THAT the Comox Valley Regional District Board authorize staff to begin discussions on provision of community amenities as per Section 72 “Community Amenity Contributions” of Bylaw No. 337, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014.

THAT the board grant a site specific exemption of the floodplain specifications that reduces floodplain setback from 60 metres to 30 metres for the proposed buildings on Lot 20, Block 29, Comox District, Plan VIP79847, PID 026-477-840 (9550 Sarmma Road);

AND FINALLY THAT, as a condition of the site specific exemption, the Comox Valley Regional District building services department not issue final occupancy for any buildings on the property described as Lot 20, Block 29, Comox District, Plan VIP79847, PID 026-477-840 (9550 Sarmma Road) until the applicants, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the professional engineer’s report by Michael de Hart, P.Eng., and Mark DeGagne, P.Eng., of McElhanney Ltd, dated November 13, 2019, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.

THAT Innovation, Science and Economic Development Canada be advised that Freedom Mobile and Cypress Land Services have satisfactorily consulted with the Comox Valley Regional District and completed the required public consultation process for the proposed telecommunication tower at 1901 Larch Road and that the Comox Valley Regional District concurs with the proposal.

THAT the recently constructed trail along the unopened Eagles Drive road allowance extending from Tasman Road down to the opened portion of Eagles Drive authorized under Ministry of Transportation and Infrastructure permit #2018-05977 be added to Bylaw No. 103;

AND FURTHER THAT this trail be named Eagles Greenway;

AND FURTHER THAT the recently acquired Hornby Island boat ramp authorized under Provincial Licence of Occupation # 931917 be added to Bylaw No. 103;

AND FURTHER THAT this park be named Shingle Spit Boat Launch;

AND THAT Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” be amended to reflect the following changes as noted in the staff report dated January 7, 2020:
i. regulations related to motorized vehicles in parks;
ii. signature location on research permits;
iii. adding the identified new parks and greenways, maps, designations and other housekeeping revisions;

AND FINALLY THAT Bylaw No. 104 being “Municipal Ticket Information Bylaw No. 104, 2010” be amended to update the fines Schedule 1 for Electoral Areas Parks Regulation Bylaw No. 103, as outlined in the staff report dated January 7, 2020.

THAT staff collect water samples at Goose Spit Bay Park only and write a letter to Island Health requesting consideration of a partnership to restore the level of service that was previously provided in regards to water quality testing at swim locations in the CVRD electoral areas.

Committee of the Whole minutes dated January 14, 2020 for receipt. [Item] 

THAT the “Exploring Social Planning in the Comox Valley: Where to From Here?” report dated November 7, 2019 prepared by the Comox Valley Social Planning Society be utilized as background material for the various initiatives the Comox Valley Regional District considers, including projects related to the community health network, agricultural planning, emergency management and housing.

THAT the Comox Valley Regional District 2020 Corporate Plan (Key Projects – Interim) as attached to the staff report dated January 7, 2020, which includes the key projects by Core Service in advance of the 2020-2024 financial planning process, be approved.

Note: the updated Comox Valley Regional District 2020 Corporate Plan (Key Projects – Interim) is provided reflecting the feedback received from the directors at the January 14, 2020 Committee of the Whole meeting. [Item] 

THAT Vancouver Island MusicFest continue to pay fees in accordance with the Comox Valley Regional District Fees and Charges Bylaw.

THAT staff be directed to explore opportunities on the Comox Valley Exhibition Grounds to provide additional space for increased event revenues.

Sewage Commission minutes dated January 21, 2020 for receipt. [Item] 

Comox Valley Sports Centre Commission minutes dated January 21, 2020 for receipt. [Item] 

Committee of the Whole minutes dated January 21, 2020 for receipt. [Item] 

THAT the Indigenous relations framework, as attached to the staff report dated January 17, 2020 be approved, as a guide to support the Comox Valley Regional District (CVRD) in considering the needs, interests and concerns of Indigenous peoples and outline how the CVRD can incorporate an Indigenous lens into decision-making and service delivery.

Public hearing minutes dated January 22, 2020 regarding Bylaw No. 593 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 1" (RZ 5C 18 - Wilfred Road), for receipt. [Item] 

Report dated Janaury 22, 2020 providing the board with the Modernizing BC’s Emergency Management Legislation Discussion Paper technical review submission created through the support from Comox Valley Regional District (CVRD), City of Courtenay, Comox Valley Emergency Program (CVEP) personnel and members of the Mid- Island Emergency Coordinators and Managers (MIECM) professional group, for receipt. [Item] 

THAT Comox Valley Regional District submission to the Province for the technical review of the Modernizing BC’s Emergency Management Legislation Discussion Paper be endorsed by the board.

THAT the board resolve to write a letter to the Ministry and copy the Union of British Columbia Municipalities to support the advancements, but express the need for the Ministry to provide meaningful consultation with all local governments and consider new financial resources to support the response by local governments prior to any legislative changes.

Report dated January 15, 2020 providing an update on the Union Bay Improvement District (UBID) conversion study and to seek the confirmation of Director Arbour as the appointed elected official for the conversion study project advisory working group, for receipt. [Item] 

THAT Director Arbour be appointed as the elected official for the advisory working group to support the Union Bay Improvement District conversion study.

Report dated January 22, 2020 providing the board with information regarding a potential submission to the Governor in Council concerning Telecom Order CRTC 2019-288, which set lower rates for smaller internet service providers to purchase access on the network infrastructure owned by large cable and telephone service providers, for receipt. [Item] 

THAT Bylaw No. 593 being “Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 1” be read a third time. [Item] 

THAT Bylaw No. 608 being "Comox Valley Water Supply System Bulk Water Rates Bylaw No. 190, 2011, Amendment No. 5' be read a first and second time. [Item] 

THAT Bylaw No. 608 being "Comox Valley Water Supply System Bulk Water Rates Bylaw No. 190, 2011, Amendment No. 5' be read a third time.

THAT Bylaw No. 608 being "Comox Valley Water Supply System Bulk Water Rates Bylaw No. 190, 2011, Amendment No. 5' be finally adopted.

Note: the above resolution requires at least 2/3 of the votes cast.

This bylaw was added to the agenda at 11:00 am on Tuesday, January 28, 2020

THAT Bylaw No. 605 being "King Coho Wastewater Service Future Expenditure Reserve Fund Establishment Bylaw No. 605" be finally adopted. [Item] 

THAT Bylaw No. 607 being "Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010, Amendment No. 16" be finally adopted. [Item] 

Correspondence dated January 21, 2020 from Director Hamir requesting the board’s consideration of forwarding a resolution to the Association of Vancouver Island and Coastal Communities (AVICC) 2020 AGM and Convention requesting that the Provincial Government work with BC Assessment to establish a minimum $7,000 threshold for farms of all sizes, for receipt. [Item] 

THAT the following resolution be forwarded to the Association of Vancouver Island and Coastal Communities 2020 AGM and Convention for consideration:

WHEREAS the re-localization of our food system is necessary to reduce our carbon footprint and increase resiliency in local communities;

AND WHEREAS the threshold to maintain farm class status for properties between two (2) and ten (10) acres is $2500 has not changed since 1993, making British Columbia one of the lowest thresholds in Canada;

THEREFORE BE IT RESOLVED that the Province of British Columbia work with BC Assessment to establish a minimum $7,000 threshold for farms of all sizes to be phased in over three years for new participants and to implement a program of continued farm status for retired farmers.

Correspondence dated January 16, 2020 from Mayor Arnott requesting the board's consideration of providing a financial contribution to partner in the delivery of an affordable housing and childcare service initiative for a proposed mixed use development at 695 Aspen Road, Comox, for receipt. [Item] 

THAT the addendum be considered.

Report dated January 28, 2020 regarding the application for Community Resiliency Investment (CRI) grant funding by way of a revised motion to include K’ómoks First Nation (KFN) for receipt. [Item] 

THAT staff be authorized to apply for the 2020 Community Resiliency Investment grant funding in partnership with K’ómoks First Nation to undertake a community FireSmart education program as outlined in the Community Wildfire Protection Plan report dated November 30, 2018.