ELECTORAL AREAS SERVICES COMMITTEE

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Monday, January 13, 2020
Minutes of the meeting of the Electoral Areas Services Committee held on January 13, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.
 
 
MINUTES
     
 
Present:
Chair:E. GrievePuntledge/Black Creek (Area C)
Vice-Chair:A. HamirLazo North (Area B)
Member:D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
Staff:R. DysonChief Administrative Officer
 S. SmithGeneral Manager of Planning and Development Services
 M. RuttenGeneral Manager of Engineering Services
 D. DeMarzoGeneral Manager of Community Services
 J. WarrenGeneral Manager of Corporate Services
 J. MartensManager of Legislative Services
 L. DennisLegislative Services Assistant
 
   
CTION OF CHAIR AND VICE-CHAIR:
James Warren, Corporate Legislative Officer, called the meeting to order and opened the floor to nominations for the position of chair of the committee. At the close of nominations, Director Grieve was the only nomination and as such, was declared chair by acclamation.
 
 
James Warren called for nominations for the position of vice-chair of the committee. At the close of nominations, Director Hamir was the only nomination and as such, was declared vice-chair by acclamation.
 
 
Chair Grieve assumed the role of presiding member at 10:02 am.
 
 
RECOGNITION OF TRADITIONAL TERRITORIES
 
 
The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
MANAGEMENT REPORT:
D. Arbour/A. Hamir: THAT the Electoral Areas Services Committee management report dated January 2020 be received. [Item
208Carried
 
REPORTS:
ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 2C 19 - OYSTER RIVER WAY (BRAUN)
 
 
A. Hamir/D. Arbour: THAT the report dated January 3, 2020 regarding Zoning Bylaw Amendment Application RZ 2C 19 external agency and First Nations referrals for a proposed rezoning to enable a four-lot subdivision at Lot 2, Plan VIP81047, Oyster River Way (Braun) be received. [Item
208 and 213Carried
 
T. Trieu, Manager of Planning Services, and B. Chow, Rural Planner, provided an overview of the staff report regarding RZ 2C 19 for Lot 2, Plan VIP81047, Oyster River Way (Braun).
 
 
Trisha Braun, owner, and Ryan Koldewijn, owner's agent, were in attendance at the meeting.
 
 
D. Arbour/A. Hamir: THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated January 3, 2020, and direct staff to start the external agency referral process for Lot 2, Block 29, Comox District, Plan VIP81047, PID 026-682-311 (Lot 2, Plan VIP81047 Olund Road) as part of a proposed amendment (RZ 2C 19, Braun) of Bylaw No. 520 being the “Rural Comox Valley Zoning Bylaw, No. 520, 2019”;

AND FURTHER THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012;

AND FINALLY THAT the Comox Valley Regional District Board authorize staff to begin discussions on provision of community amenities as per Section 72 “Community Amenity Contributions” of Bylaw No. 337, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014.
208 and 213Carried
 
ELECTORAL AREA C - SITE SPECIFIC FLOODPLAIN SETBACK REDUCTION FR 4C 19 - 9550 SARMMA ROAD (CLEGHORN/GOOSSEN)
 
 
D. Arbour/A. Hamir: THAT the report dated December 18, 2019 regarding Site Specific Floodplain Setback Reduction FR 4C 19 to allow construction of a dwelling and accessory buildings at 9550 Sarmma Road (Cleghorn/Goossen) be received. [Item
208 and 213Carried
 
J. MacLean, Rural Planner, provided an overview of the staff report regarding FR 4C 19 for 9550 Sarmma Road (Cleghorn/Goossen).
 
 
Warren Goossen and Jennifer Cleghorn, owners, were in attendance.
 
 
A. Hamir/E. Grieve: THAT the board grant a site specific exemption of the floodplain specifications that reduces floodplain setback from 60 metres to 30 metres for the proposed buildings on Lot 20, Block 29, Comox District, Plan VIP79847, PID 026-477-840 (9550 Sarmma Road);

AND FINALLY THAT, as a condition of the site specific exemption, the Comox Valley Regional District building services department not issue final occupancy for any buildings on the property described as Lot 20, Block 29, Comox District, Plan VIP79847, PID 026-477-840 (9550 Sarmma Road) until the applicants, at their own expense, register a restrictive covenant under Section 219 of the Land Title Act, specifying conditions that would enable the land to be safely used for the use intended according to the terms of the professional engineer’s report by Michael de Hart, P.Eng., and Mark DeGagne, P.Eng., of McElhanney Ltd, dated November 13, 2019, which will form part of the restrictive covenant, as well as an acknowledgement that no Disaster Financial Assistance funding is available for the building or its contents and releasing and indemnifying the Comox Valley Regional District from liability in the event any damage is caused by flooding or erosion.
208 and 213Carried
 
BYLAW UPDATES RELATING TO CANNABIS CULTIVATION, PROCESSING AND SALES
 
 
D. Arbour/A. Hamir: THAT the report dated December 18, 2019 regarding comments received from First Nations and external agencies, and to recommend first and second reading of the proposed bylaw and authorize a public hearing be received. [Item
208 and 213Carried
 
J. MacLean, Rural Planner, provided an overview of the staff report regarding comments received from First Nations and external agencies for bylaw updates relating to cannabis cultivation, processing and sales.
 
 
ELECTORAL AREA B - PROPOSED TELECOMMUNICATION TOWER – 1901 LARCH ROAD (FREEDOM MOBILE)
 
 
D. Arbour/A. Hamir: THAT the report dated January 7, 2020 regarding a request for concurrence from Freedom Mobile regarding a proposed telecommunication tower be received. [Item
208 and 213Carried
 
J. MacLean, Rural Planner, provided an overview of the staff report regarding a request for concurrence from Freedom Mobile regarding a proposed telecommunication tower.
 
 
A. Hamir/D. Arbour: THAT Innovation, Science and Economic Development Canada be advised that Freedom Mobile and Cypress Land Services have satisfactorily consulted with the Comox Valley Regional District and completed the required public consultation process for the proposed telecommunication tower at 1901 Larch Road and that the Comox Valley Regional District concurs with the proposal.
208 and 213Carried
 
WATER QUALITY TESTING FOR SWIM LOCATIONS
 
 
D. Arbour/A. Hamir: THAT the report dated January 7, 2020 regarding the need for continued testing of water quality at swim locations in electoral areas previously monitored by Island Health be received. [Item
209Carried
 
D. Arbour/A. Hamir: THAT staff collect water samples at Goose Spit Bay Park only and write a letter to Island Health requesting consideration of a partnership to restore the level of service that was previously provided in regards to water quality testing at swim locations in the CVRD electoral areas.
209Carried
 
PROPOSED AMENDMENTS TO THE ELECTORAL AREAS PARK REGULATIONS AND MUNICIPAL TICKETING BYLAW
 
 
D. Arbour/A. Hamir: THAT the report dated January 7, 2020 regarding proposed amendments the Electoral Areas Parks Regulations Bylaw No. 103, 2010 and the Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010 to provide updates concerning new parks and greenways, park and trail rules and to make minor adjustments to the park regulations be received. [Item
209Carried
 
M. Harrison, Manager of Parks, and B. Allaert, Parks Technician, provided an overview of the staff report regarding proposed amendments the Electoral Areas Parks Regulations Bylaw No. 103, 2010 and the Comox Valley Regional District Municipal Ticket Information Bylaw No. 104, 2010.
 
 
A. Hamir/D. Arbour: THAT the recently constructed trail along the unopened Eagles Drive road allowance extending from Tasman Road down to the opened portion of Eagles Drive authorized under Ministry of Transportation and Infrastructure permit #2018-05977 be added to Bylaw No. 103;

AND FURTHER THAT this trail be named Eagles Greenway;

AND THAT the recently acquired Hornby Island boat ramp authorized under Provincial Licence of Occupation # 931917 be added to Bylaw No. 103;

AND FURTHER THAT this park be named Shingle Spit Boat Launch;

AND THAT Bylaw No. 103 being “Electoral Areas Parks Regulations Bylaw No. 103, 2010” be amended to reflect the following changes as noted in the staff report dated January 7, 2020:
i. regulations related to motorized vehicles in parks;
ii. signature location on research permits;
iii. adding the identified new parks and greenways, maps, designations and other housekeeping revisions;

AND FINALLY THAT Bylaw No. 104 being “Municipal Ticket Information Bylaw No. 104, 2010” be amended to update the fines Schedule 1 for Electoral Areas Parks Regulation Bylaw No. 103, as outlined in the staff report dated January 7, 2020.
209Carried
 
NEW BUSINESS:
BIOSOLIDS
 
 
A. Hamir/D. Arbour: THAT the correspondence dated January 6, 2020 from Director Hamir regarding the application of biosolids to public and private lands be received. [Item
208Carried
 
D. Arbour/A. Hamir: THAT a report be prepared for a subsequent Electoral Areas Services Committee that describes the regulations and applicable rules and procedures for applying biosolids to public and private lands, both within and outside of the Agricultural Land Reserve, in British Columbia.
208Carried
 
IN-CAMERA:
A. Hamir/D. Arbour: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.
208Carried
 
Time: 11:31 am.
 
 
RISE AND REPORT:
The committee rose from its in-camera session at 11:40 am.
 
 
TERMINATION:
D. Arbour/A. Hamir: THAT the meeting terminate.
208Carried
 
Time: 11:40 am.
 
 
 Confirmed by:



____________________________________
Edwin Grieve
Chair
 
Certified Correct:




____________________________________
Jake Martens
Manager of Legislative Services
 
Recorded By:




____________________________________
Lisa Dennis

These minutes were received by the Comox Valley Regional District board on the _________ day of _______, 20___.
Legislative Services Assistant
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