NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


Printer
Monday, February 10, 2020
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated February 2020 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Electoral Area A Advisory Planning Commission meeting held January 21, 2020 for receipt. [Item
208All1 person/1 vote
 
2) ELECTORAL AREA C - ZONING BYLAW AMENDMENT RZ 3C 19 - 2491 EMMERSON ROAD (STURDI CONSTRUCTION LTD)
 
Report dated February 4, 2020 regarding Zoning Bylaw Amendment Application RZ 3C 19 to rezone a property from Country Residential One (CR-1) to a zone that would allow it to be subdivided into two residential lots at 2491 Emmerson Road (Sturdi Construction Ltd.) and to recommend the application be externally referred for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated February 4, 2020, and direct staff to commence the external agency referral process for property known as Lot 1, Block 29, Comox District, Plan 36676, PID 000-419-958 (2491 Emmerson Road), as part of a proposed amendment (RZ 3C 19) to Bylaw No. 520, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019”;

AND FINALLY THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012.
208 and 213A, B, C1 person/1 vote
 
3) BYLAW ENFORCEMENT SEMI-ANNUAL AND ANNUAL REPORT
 
Report date January 29, 2020 regarding bylaw enforcement files and activities for receipt. [Item
209A, B, CWeighted
 
4) DENMAN ISLAND WATER TREATMENT INVESTING IN CANADA INFRASTRUCTURE PROGRAM GRANT APPLICATION
 
Report dated February 7, 2020 regarding a grant application to the Investing in Canada Infrastructure Program (ICIP) – Green Infrastructure grant program for water treatment upgrades and conversion of the Graham Lake Improvement District (GLID) for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT staff be directed to submit an application for grant funding through the Investing in Canada Infrastructure Program – Green Infrastructure: Environmental Quality Sub-stream for design and construction of water treatment upgrades to the Graham Lake Improvement District water system;

AND FURTHER THAT Electoral Areas Services Committee supports the project and inherent extension of the Denman Island Water Local Service Area dissolving the Graham Lake Improvement District, and commit to fund the portion of project capital costs remaining after grant funding and capital works reserves through a borrowing bylaw, currently estimated at $352,066.
208All1 person/1 vote
 
5) 2020-2024 PROPOSED FINANCIAL PLAN - BUDGET PRESENTATIONS
 
Staff will provide an update on the 2020-2024 financial planning process.
 
6) GREATER MERVILLE FIRE PROTECTION SERVICE- REQUISITION OPTIONS
 
Report dated February 4, 2020 regarding an analysis of the options available regarding the tax requisition for the service and to provide information regarding an accelerated construction schedule for receipt. [Item
207All1 person/1 vote
 
NOTE: This report was requested at the January 27, 2020 Electoral Areas Services Committee meeting.
 
7) 2020-2024 FINANCIAL PLAN - DENMAN ISLAND COMMUNITY PARKS AND GREENWAYS FUNCTION 619 AMENDMENT
 
Report dated February 4, 2020 regarding options for delivery of proposed Denman Cross Island trail capital works plan as part of the 2020-2024 financial plan for the Denman Island Community Parks and Greenways Service, function 619 for receipt. [Item
207All1 person/1 vote
 
NOTE: This report was referred from the January 27, 2020 Electoral Areas Services Committee meeting.
 
Recommendation #1:
 
THAT the proposed 2020-2024 financial plan for the Denman Island Community Parks and Greenways Service, function 619, be approved.
207All1 person/1 vote
 
Recommendation #2:
 
THAT the capital funding sources for the Denman Island Cross Trail project be amended at the recommended budget stage as per option 3 outlined in the February 4, 2020 staff report.
207All1 person/1 vote
 
8) 2020-2024 FINANCIAL PLAN - COMOX VALLEY, SANDWICK, GREAVES CRESCENT AND ENGLAND ROAD WATER LOCAL SERVICE AREAS – FUNCTIONS 305, 306, 309 AND 314
 
Report dated February 7, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Comox Valley, Sandwick, Greaves Crescent, and England Road Water Local Service Areas (WLSAs), functions 305, 306, 309 and 314 respectively for receipt. [Item
209B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plans for the Comox Valley (305), Sandwick (306), Greaves Crescent (309), and England Road (314) Water Local Service Areas be approved, subject to the following amendments to the projected user rate revenue being included in the 2020 – 2024 recommended financial plan, to be funded by reductions in the contributions to capital works reserves:
• 2020 – Currently proposed: $1,446,356; Amend to: $1,326,933
• 2021 – Currently proposed: $1,446,356; Amend to: $1,326,933
• 2022 – Currently proposed: $1,446,356; Amend to: $1,326,933
• 2023 – Currently proposed: $1,446,356; Amend to: $1,326,933
• 2024 – Currently proposed: $1,446,356; Amend to: $1,326,933
209B, CWeighted
 
9) 2020-2024 FINANCIAL PLAN - DENMAN ISLAND WATER LOCAL SERVICE AREA FUNCTION 307
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Denman Island Water Local Service Area (DIWLSA), function 307 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Denman Island Water Local Service Area, function 307 be approved.
207All1 person/1 vote
 
10) 2020-2024 FINANCIAL PLAN - ROYSTON WATER LOCAL SERVICE AREA FUNCTION 312
 
Report dated February 6, 2020 regarding the proposed 2020-2024 Financial Plan and work plan highlights for the Royston Water Local Service Area (WLSA), function 312 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Royston Water Local Service Area, function 312 be approved.
207All1 person/1 vote
 
2020-2024 FINANCIAL PLAN- LIQUID WASTE MANAGEMENT PLANNING SERVICE FUNCTION 340
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Liquid Waste Management Planning (LWMP) Service, function 340 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Liquid Waste Management Planning Service, function 340, be approved.
209A, B, CWeighted
 
11) 2020-2024 FINANCIAL PLAN - FEASIBILITY STUDIES SERVICES FUNCTIONS 151, 152, 153, 154, 155
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for Feasibility Studies Services, functions 151, 152, 153, 154, 155 for receipt. [Item
209A, B, CWeighted
 
Recommendation #1
 
THAT the proposed 2020-2024 financial plan for Electoral Area A (Baynes Sound) Feasibility Studies Service, function 151, be approved.
207All1 person/1 vote
 
Recommendation #2:
 
THAT the proposed 2020-2024 financial plan for Electoral B Feasibility Studies Service, function 152, be approved.
207All1 person/1 vote
 
Recommendation #3:
 
THAT the proposed 2020-2024 financial plan for Electoral Area C Feasibility Studies Service, function 153, be approved.
207All1 person/1 vote
 
Recommendation #4:
 
THAT the proposed 2020-2024 financial plan for Denman Island Feasibility Studies Service, function 154, be approved.
207All1 person/1 vote
 
Recommendation #5:
 
THAT the proposed 2020-2024 financial plan for Hornby Island Feasibility Studies Service, function 155, be approved.
207All1 person/1 vote
 
12) 2020-2024 FINANCIAL PLAN - JACKSON DRIVE SEWER SERVICE FUNCTION 330
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Jackson Drive Sewer Service, function 330 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Jackson Drive Sewer Service, function 330 be approved.
207All1 person/1 vote
 
13) 2020-2024 FINANCIAL PLAN - KING COHO WASTEWATER SERVICE FUNCTION 331
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the King Coho Wastewater Service, function 331 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for King Coho Wastewater Service, function 331 be approved.
207All1 person/1 vote
 
14) 2020-2024 FINANCIAL PLAN - COURTENAY FLATS DRAINAGE SERVICE - FUNCTION 791
 
Report dated February 4, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Courtenay Flats Drainage Service, function 791 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Courtenay Flats Drainage Service, function 791 be approved.
207All1 person/1 vote
 
15) 2020-2024 FINANCIAL PLAN - HORNBY ISLAND REFUSE DISPOSAL FUNCTION 360
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Hornby Island Refuse Disposal Service, function 360 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Hornby Island Refuse Disposal Service, function 360 be approved.
207All1 person/1 vote
 
16) 2020-2024 FINANCIAL PLAN - DENMAN ISLAND GARBAGE COLLECTION SERVICE FUNCTION 362
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Denman Island Garbage Collection Service, function 362 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Denman Island Garbage Collection Service, function 362 be approved.
207All1 person/1 vote
 
17) 2020-2024 FINANCIAL PLAN - ROYSTON GARBAGE COLLECTION SERVICE FUNCTION 366
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Royston Garbage Collection Service, function 366 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Royston Garbage Collection Service, function 366 be approved.
207All1 person/1 vote
 
18) 2020-2024 FINANCIAL PLAN - COMOX VALLEY EMERGENCY PROGRAM ELECTORAL AREAS FUNCTION 271
 
Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Comox Valley Emergency Program (CVEP) Electoral Areas Service, function 271 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for the Comox Valley Emergency Program Electoral Areas Service, function 271 be approved.
209A, B, CWeighted
 
19) 2020-2024 FINANCIAL PLAN - DENMAN ISLAND ECONOMIC DEVELOPMENT FUNCTION 555
 
Report dated February 4, 2020 regarding the proposed 2020-2024 financial plan work plan highlights for the Denman Island Economic Development Service, function 555 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Denman Island Economic Development Service, function 555, be approved.
207All1 person/1 vote
 
20) 2020-2024 FINANCIAL PLAN - HORNBY ISLAND ECONOMIC DEVELOPMENT FUNCTION 556
 
Report dated February 4, 2020 regarding the proposed 2020-2024 financial plan work plan highlights for the Economic Development - Hornby Island Service, function 556 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Economic Development - Hornby Island Service, function 556, be approved.
207All1 person/1 vote
 
21) 2020-2024 FINANCIAL PLAN - ELECTORAL AREAS ARTS AND CULTURE GRANT SERVICE FUNCTION 615
 
Report dated February 4, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Electoral Areas Arts and Culture Grant Service, function 615 for receipt. [Item
209A, B, CWeighted
 
Recommendation:
 
THAT the proposed 2020 – 2024 financial plan for the Electoral Areas Arts and Culture Grant Service, function 615, be approved.
209A, B, CWeighted
 
22) 2020-2024 FINANCIAL PLAN - HORNBY ISLAND COMFORT STATIONS FUNCTION 688
 
Report dated February 4, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Hornby Island Comfort Stations Service, function 688 for receipt. [Item
207All1 person/1 vote
 
Recommendation:
 
THAT the proposed 2020-2024 financial plan for Hornby Island Comfort Stations Service, function 688, be approved.
207All1 person/1 vote
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. PUBLIC QUESTIONS:
Members of the public may ask questions or provide input on the 2020-2024 proposed financial plan.

2020-2024 Proposed Financial Plan: www.comoxvalleyrd.ca/currentbudget
 
I. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(i) The receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
208All1 person/1 vote
 
J. TERMINATION:
Meeting Web Page