NOTICE OF MEETING
SEWAGE COMMISSION
Tuesday, February 11, 2020
Civic Room, located at 770 Harmston Avenue, Courtenay, BC commencing at 11:00 am

The purpose of this meeting is for commission members to consider the matters included on the agenda below. The chair of the commission will preside over the meeting according to the CVRD procedure bylaw. This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD legislative services department to request to appear as a delegation.

All commission motions will be voted on as determined under Bylaw No. 650.

Note: Director Hamir, Electoral Area B (Lazo North), may participate during the portion of this meeting to consider item D.1 as this matter relates to the services and infrastructure located within Electoral Area B.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
C. MANAGEMENT REPORT:
Comox Valley Sewage Commission management report dated February 2020 for receipt. [Item] 
 
D. REPORTS:
1) COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Minutes of the Comox Valley Sewage Management Advisory committee meeting held February 4, 2020 for receipt. [Item] 
 
2) COMOX VALLEY WATER POLLUTION CONTROL CENTRE – ODOUR CONTROL MEASURES
 
Report dated February 7, 2020 regarding a recent study and analysis into Comox Valley Water Pollution Control Center odour performance and a recommended path towards reducing odours and resolving complaints from neighbours for receipt. [Item] 
 
Recommendation # 1:
 
THAT the Comox Valley Regional District proceed with engineering and construction of odour control upgrade Option 2B (covering of bioreactors and replacement of the wet chemical scrubber - estimated at $7 million), at the Comox Valley Water Pollution Control Center identified within the report titled Comox Valley Regional District Odour Control Options Costs completed by ISL Engineering and Land Services dated January 16, 2020;

AND THAT staff be directed to consider implementation of interim measures for minimizing facility odours through the summer of 2020 as the upgrades to the system are under construction.
 
Recommendation # 2:
 
THAT a two tier odour standard in line with those implemented by several other jurisdictions in BC be established at the Comox Valley Water Pollution Control Center;

AND THAT the odour standard upper, ‘design’ limit for odours from the Comox Valley Water Pollution Control Center be set at five odour units at the property line once upgrades are complete;

AND FURTHER THAT a lower, ‘operational’ limit for day to day odours from the Comox Valley Water Pollution Control Center be selected after further odour sampling and dispersion modelling is performed over a summer period after commissioning of the new odour treatment infrastructure.
 
Recommendation # 3:
 
THAT Comox Valley Regional District staff work with the Curtis Road Residents Association to finalize a draft Good Neighbor Agreement for consideration by the Comox Valley Sewage Commission.
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
G. MEDIA QUESTIONS:
H. PUBLIC INPUT - FINANCIAL PLANNING PROCESS:
I. IN-CAMERA:
Recommendation:
 
THAT the commission adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the commission, could reasonably be expected to harm the interests of the regional district if they were held in public; and

90(2)(b) The consideration of information received and held in confidence relating to negotiations between the regional district and the provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.
 
J. TERMINATION:
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