Lee Everson and Rob Everson, Kumugwe Cultural Society, to present information regarding the Kumugwe Cultural Society's application to the Canada Council of the Arts for funding.

Helen Boyd and Randy Chatterjee, Comox Valley Nurses for Health & the Environment & Comox Valley Electric Vehicle Association, to present information regarding the first Comox Valley Move 2 Electric event that took place on May 18, 2019 to encourage the rapid adoption of electric vehicles and e-bikes in order to decrease GHG emissions and their request to use the Vanier Sports Complex parking lot for a possible second event in the spring of 2020. [Item] 

Michael Lowry, Western Canada Marine Response, to present information regarding marine oil spill response in BC. [Item] 

Committee of the Whole management report dated February 2020 for receipt. [Item] 

Report dated January 28, 2020 regarding a proposed policy that outlines the responsibilities, obligations and procedures respecting access to and distribution of confidential meeting agendas, minutes and other materials as part of the conduct of the Comox Valley Regional District (CVRD) Board and its committees and commissions for receipt. [Item] 

THAT the Closed Meetings and Confidentiality Policy, as outlined in Appendix A of the staff report dated January 28, 2020, be approved in principle;

AND FURTHER THAT the policy be referred to the Comox Strathcona Waste Management Board for feedback, prior to consideration of final adoption by the CVRD Board.

Report dated February 7, 2020 regarding an agricultural plan implementation option for consideration of whether to direct staff to undertake an agricultural plan for receipt. [Item] 

Report dated February 6, 2020 regarding a Regional Growth Strategy (RGS) Memorandum of Understanding (MOU) respecting regional transportation planning and advocacy for receipt. [Item] 

THAT the Regional Transportation Memorandum of Understanding (MOU), as attached to the staff report dated February 6, 2020 be presented to the Village of Cumberland, Town of Comox, City of Courtenay, Ministry of Transportation and Infrastructure and School District No. 71;

AND FURTHER THAT the MOU be presented by way of a delegation to each of the member municipalities that consists of staff and the chair and/or vice-chair of the Integrated Regional Transportation Select Committee;

AND FURTHER THAT K’ómoks First Nation be engaged to determine their interest in becoming a signatory to the MOU;

AND FINALLY THAT staff provide a report summarizing the feedback of the parties.

Report dated January 30, 2020 regarding the proposed 2020 Wood Smoke Reduction Program for receipt. [Item] 

THAT the rebate amounts for exchanging a wood-burning appliance for a qualifying gas stove (natural gas or propane), pellet stove and heat pump are reduced from $1000 to $400 per rebate;

AND THAT $35,000 of grant funding provided by Island Health in 2019 for electric heat pump top up rebates in wood smoke hot spot areas be allocated to West Courtenay (lands west of the Courtenay River) and the Village of Cumberland as these areas have higher concentrations of wood smoke coupled with higher housing densities;

AND FINALLY that any further changes to the Wood Smoke Reduction Program be deferred to the future Regional Airshed Roundtable that is in development.

Report dated February 6, 2020 regarding the proposed 2020-2024 work plan highlights for the Comox Valley Community Justice Society Service, function 205 for receipt. [Item] 

THAT the proposed 2020-2024 financial plan for Comox Valley Community Justice Service, function 205, be approved. [Item] 

Report dated February 6, 2020 regarding the proposed 2020-2024 financial and work plan highlights for the Comox Valley Emergency Management Service, function 270 for receipt. [Item] 

THAT the proposed 2020 – 2024 Financial Plan for the Comox Valley Emergency Program, function 270 be approved.

Report dated January 24, 2020 regarding the proposed 2020-2024 financial and work plan highlights for the Pesticide Awareness Service, function 345 for receipt. [Item] 

THAT the proposed 2020-2024 financial plan for the Pesticide Awareness Service, function 345 be approved.

Report dated February 7, 2020 regarding the proposed 2020-2024 financial and work plan highlights for the Comox Valley Homelessness Supports Service, function 451 for receipt. [Item] 

THAT the updated Comox Valley Coalition to End Homelessness five year action plan (2020-2024) be approved.

THAT the proposed 2020-2024 financial plan for Homelessness Supports Service, function 451 be updated to include contributions for the following projects:
a. $45,000 towards the purchase of a six bedroom dwelling with supports for women in recovery and their infant children (Comox Valley Transition Society);
b. $90,000 towards purchase of a three bedroom condominium unit for a family (Dawn to Dawn Action on Homelessness Society);
c. $10,000 towards construction of two single family dwellings (Habitat for Humanity Vancouver Island North);
d. $5,000 for pre-construction planning costs for 12-24 subsidized one bedroom and studio units for elders;

AND FINALLY THAT the proposed 2020-2024 financial plan for the Homelessness Supports Service, function 451 be approved as updated.

Report dated February 6, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Regional Growth Strategy, function 512 for receipt. [Item] 

THAT the proposed 2020-2024 financial plan for the Regional Growth Strategy Service, function 512 be approved.

THAT staff be authorized to make an application for $150,000 to the Union of BC Municipalities for grant funding through Stream No. 1 of the Poverty Reduction and Action Planning program to develop a regional poverty reduction action plan focused on housing affordability, children and youth, transportation and food security;

AND THAT the Comox Valley Regional District send a request to each member municipality requesting permission to make the grant application on their behalf;

AND FINALLY THAT the Comox Valley Regional District serve as the primary applicant to apply for, receive and manage the grant funding on behalf of the Village of Cumberland, the Town of Comox and the City of Courtenay.

THAT staff be authorized to make an application to the BC Active Transportation Infrastructure Grants program to undertake gap analysis work in support of a regional active transportation plan;

AND THAT the Comox Valley Regional District send a request to each member municipality requesting permission to make the grant application on their behalf;

AND FINALLY THAT the Comox Valley Regional District serve as the primary applicant to apply for, receive and manage the grant funding on behalf of the Village of Cumberland, the Town of Comox and the City of Courtenay.

Report dated February 4, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Comox Valley Economic Development Service, function 550 for receipt. [Item] 

THAT the proposed 2020-2024 financial plan for the Comox Valley Economic Development Service, function 550 be approved.

Report dated February 4, 2020 regarding the proposed 2020-2024 financial plan and work plan highlights for the Recreation Grant Service, function 600 for receipt [Item] 

THAT the proposed 2020-2024 financial plan for the Recreation Grant Service, function 600 be approved.

Report dated February 4, 2020 regarding the proposed 2020-2024 financial and work plan highlights for the Comox Valley Exhibition Grounds Service, function 660 for receipt. [Item] 

THAT the proposed 2020 – 2024 financial plan for the Comox Valley Exhibition Grounds Service, function 660 be approved.

Correspondence dated January 29, 2020 from Director Cole-Hamilton regarding his attendance at the December 2, 2019 meeting of the Vancouver Island and Coastal Communities Climate Leadership Steering Committee for receipt. [Item] 

Members of the public may ask questions or provide input on the 2020-2024 proposed financial plan and process.

2020-2024 proposed financial plan:
www.comoxvalleyrd.ca/currentbudget

THAT the commission adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee, could reasonably be expected to harm the interests of the regional district if they were held in public.