COMOX VALLEY REGIONAL DISTRICT BOARD

Thursday, March 19, 2020
Minutes of the meeting of the Comox Valley Regional District Board of Directors held on Thursday, March 19, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm.
 
 
MINUTES
     
 
Present:
Vice-Chair:A. HamirLazo North (Area B)
Directors:D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 W. MorinCity of Courtenay
 E. GrievePuntledge/Black Creek (Area C)
 D. FrischCity of Courtenay
 M. SwiftTown of Comox
 W. Cole-HamiltonCity of Courtenay
 J. KetlerVillage of Cumberland
 K. GrantTown of Comox
Alt. Director:M. McCollumCity of Courtenay
Staff:R. DysonChief Administrative Officer
 B. DunlopCorporate Financial Officer
 D. DeMarzoActing General Manager of Community Services
 J. WarrenGeneral Manager of Corporate Services
 J. MartensManager of Legislative Services
 
   
ATTENDANCE:
Directors Arbour, Grieve and Ketler participated via teleconference. In accordance with the CVRD Procedure Bylaw Vice-Chair Hamir served as the presiding member as Chair Ketler participated via teleconference.
 
 
Directors Morin and Cole-Hamilton were not in attendance when the meeting was called to order.
 
 
RECOGNITION OF TRADITIONAL TERRITORIES:
The Vice-Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.
 
 
REPORTS:
2020 - 2024 FINANCIAL PLAN ADOPTION CONSIDERATIONS
 
 
D. Frisch/K. Grant: THAT the report dated March 16, 2020 providing the Board with information and considerations for the adoption of the 2020-2024 financial plan, be received. [Item
208Carried
 
Director Morin and Cole-Hamilton joined the meeting at 4:06 pm via teleconference.
 
 
K. Grant/D. Frisch: THAT the 2020-2024 financial plan bylaw be considered for three readings and final adoption at the March 19, 2020 Board meeting.
208Carried
 
COMOX VALLEY REGIONAL DISTRICT COVID-19 UPDATE
 
 
D. Frisch/K. Grant: THAT the verbal update from R. Dyson, Chief Administrative Officer and H. Siemens, Emergency Program Coordinator respecting the Comox Valley Regional District's response to the coronavirus (COVID-19) be received.
208Carried
 
VARY THE AGENDA
 
 
K. Grant/M. McCollum: THAT the agenda be varied to bring forward and consider the addendum.
208Carried
 
ADDENDUM:
COVID-19 EMERGENCY FUNDING OPTIONS TO SUPPORT KEY COMMUNITY AGENCIES
 
 
K. Grant/D. Frisch: THAT the report dated March 18, 2020 providing directors with some potential emergency funding options to support critical community / social support agencies in the Comox Valley in response to the COVID-19 pandemic, be received. [Item
208Carried
 
M. McCollum/D. Frisch: THAT strategic allocations of the combined $201,846 currently earmarked in 2020 within the five electoral area Grant-in-Aid services, functions # 120 – 124, be undertaken in a timely manner with consideration given to provide emergency financial assistance to community / social support agencies, that provide vital supports to the most vulnerable individuals and/or groups in the Comox Valley in response to the ongoing COVID-19 pandemic;

AND FURTHER THAT unallocated surplus in the amount of $93,179 available to the Administration and General Government service, function #111, be redirected on an interim basis to provide emergency financial assistance to community / social support agencies, on an application basis, that provide vital supports to the most vulnerable individuals and/or groups in the Comox Valley in response to the ongoing COVID-19 pandemic.
208Carried
 
BYLAWS AND RESOLUTIONS:
K. Grant/D. Frisch: THAT Bylaw No. 612 being “Comox Valley Regional District 2020 to 2024 Financial Plan and Capital Expenditure Program Bylaw No. 612” be given first and second readings concurrently. [Item
210Carried
 
D. Arbour/D. Frisch: THAT Bylaw No. 612 being “Comox Valley Regional District 2020 to 2024 Financial Plan and Capital Expenditure Program Bylaw No. 612” be amended by increasing the requisition to $50,000 for Function 120 (Grant in Aid – Electoral Area A – Baynes Sound), to $25,000 for Function 123 (Grant in Aid – Denman Island), to $25,000 for Function 124 (Grant in Aid – Hornby Island), by $20,000 for Function 122 (Grant in Aid – Electoral Area C) and by $15,000 for Function 121 (Grant in Aid – Electoral Area B).
210Carried
 
K. Grant/D. Frisch: THAT Bylaw No. 612 being “Comox Valley Regional District 2020 to 2024 Financial Plan and Capital Expenditure Program Bylaw No. 612” be read a third time, as amended.
210Carried
 
D. Frisch/K. Grant: THAT Bylaw No. 612 being “Comox Valley Regional District 2020 to 2024 Financial Plan and Capital Expenditure Program Bylaw No. 612” be finally adopted.
210Carried
 
Note: the above resolution received 2/3 of the votes cast.
 
 
TERMINATION:
W. Cole-Hamilton/K. Grant: THAT the meeting terminate.
208Carried
 
Time: 5:16 pm.
 
 
 Confirmed this 31st day of March, 2020:


____________________________________
Arzeena Hamir
Vice-Chair
 
Certified Correct and Recorded By:


____________________________________
Jake Martens
Manager of Legislative Services
Meeting Web Page