NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE
Monday, May 11, 2020
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am. The in-camera session of the board meeting will commence immediately following the open session.

The purpose of this meeting is for committee members to consider the matters included on the agenda below. The chair of the committee will preside over the meeting according to the CVRD procedure bylaw.

NOTE: In response to the COVID-19 pandemic and in accordance with Ministerial Order 139, this meeting is closed to the public. If members of the public wish to provide input, they should contact the CVRD Legislative Services Department. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

This meeting may include participation by members of the committee via electronic communication.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) RCMP - ANNUAL PERFORMANCE PLAN
 
Inspector Mike Kurvers, OIC Comox Valley Detachment, to present information regarding the RCMP Annual Performance Plan and yearly priorities.
 
2) FOREST LAKEWOOD LLC
 
Christian Evans, Mike Van Ham and Marc Fortin, Forest Lakewood LLC, to present information regarding the regulation, management, and benefits of biosolids fertilization. [Item] 
 
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated May 2020 for receipt. [Item] 
208All1 person/1 vote
 
D. REPORTS:
1) BIOSOLIDS - LAND APPLICATION REGULATION OVERVIEW
 
Report dated April 29, 2020 regarding information on land application of biosolids in response to a prior request from the Electoral Areas Services Committee for receipt. [Item] 
208All1 person/1 vote
 
2) ADVISORY PLANNING COMMISSION MINUTES
 
Minutes of the Electoral Area B Advisory Planning Commission meeting held April 14, 2020 for receipt. [Item] 
208All1 person/1 vote
 
Minutes of the Electoral Area C Advisory Planning Commission meeting held April 16, 2020 for receipt. [Item] 
208All1 person/1 vote
 
Minutes of the Agricultural Advisory Planning Commission meeting held April 23, 2020 for receipt. [Item] 
208All1 person/1 vote
 
3) ELECTORAL AREA B – DEVELOPMENT PERMIT DP 3B 20 – 1782 RYAN ROAD EAST (STOREY / DODD)
 
Report dated April 30, 2020 regarding Development Permit Application DP 3B 20 for the development of two buildings on a commercial lot at 1782 Ryan Road East (Storey / Dodd) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board approve Development Permit DP 3B 20 (Storey / Dodd) on property described as Lot B, District Lot 239, Comox District, Plan 29999, PID 001-327-577 (1782 Ryan Road East) for the development of two buildings on a commercial lot;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA B– DEVELOPMENT PERMIT DP 4B 20 – 5228 ISLAND HIGHWAY NORTH (MOUNTAIN RIDGE TREE FARMS LTD)
 
Report dated May 4, 2020 to consider Development Permit Application DP 4B 20 under the Farm Land Protection Guidelines related to the subdivision of a property at 5228 Island Highway North (Mountain Ridge Tree Farms Ltd) for receipt. [Item] 
208 and 213A, B, C1 person/1 vote
 
Recommendation:
 
THAT the board approve Development Permit DP 4B 20 (Mountain Ridge Tree Farms Ltd) relating to the subdivision of the property described as Lot A, Section 25, Comox District, Plan 9848, PID 003-921-336 (5228 Island Highway North);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
NOTE: This recommendation was amended at 9:00 am on Monday, May 11, 2020.
 
5) SEPTIC SYSTEM MANDATORY MAINTENANCE PROGRAM OPTIONS
 
Report dated May 6, 2020 regarding the results of a study of septic system mandatory maintenance program options for receipt. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT, in order to further assess mandatory maintenance program options, the Comox Valley Regional District (CVRD) submit a formal request to Island Health for a data sharing agreement enabling CVRD access to complete Sewerage System Regulation filings held by Island Health.
208All1 person/1 vote
 
6) ROADSIDE COLLECTION IN ELECTORAL AREAS A, B AND C
 
Report dated May 7, 2020 regarding a modified stakeholder engagement approach for roadside collection due to COVID-19 and information on diversion opportunities for residents without roadside recycling or yard waste pick up at this time. [Item] 
208All1 person/1 vote
 
Recommendation:
 
THAT the Public Engagement plan for Comox Valley Regional District roadside garbage, recycling and yard waste collection services presented in the staff report dated May 7, 2020, be approved and implemented.

AND FURTHER THAT staff report back to the Electoral Area Services Committee following public engagement to present the results.
208All1 person/1 vote
 
7) UPDATE ON ACCESSING THE TSOLUM RIVER FOR SWIMMING
 
Report dated May 4, 2020 regarding an update on opportunities to improve access to swimming locations along the Tsolum River for receipt. [Item] 
209A, B, CWeighted
 
Recommendation:
 
THAT staff be directed to discontinue exploring river access swimming opportunities along the Tsolum River at this time.
209A, B, CWeighted
 
8) LAZO ROAD ACTIVE TRANSPORTATION PLANNING PROCESS
 
Report dated May 4, 2020 regarding an update on the planning process for the Lazo Road pathway project for receipt. [Item] 
209A, B, CWeighted
 
Recommendation:
 
THAT staff be directed to suspend planning work on the Lazo Road pathway project until 2021.
209A, B, CWeighted
 
E. NEW BUSINESS:
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) ELECTORAL AREA C– DEVELOPMENT PERMIT DP 26C 19 – 9022 CLARKSON AVENUE (1069585 BC LTD)
 
Report dated April 30, 2020 to consider Development Permit Application DP 26C 19 under the the Commercial and Industrial (form and character) guidelines related to the development of 29 tourist accommodation units and one residential unit at 9022 Clarkson Avenue (1069585 BC Ltd) for receipt. [Item] 
208 and 213All1 person/1 vote
 
Recommendation:
 
THAT the board approve the Development Permit DP 26C 19 (1069585 BC Ltd.) on property described as Lot 1, District Lot 221, Comox District, Plan VIP76726, PID 025-897-977 (9022 Clarkson Avenue) for the development of 29 tourist accommodation units and one residential unit;

AND FINALLY THAT upon the receipt of a landscaping security deposit of $173,787.50, the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
NOTE: this report was added to the addendum at 9:00 am on Monday, May 11, 2020.
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public; and,

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the committee/board considers that disclosure might reasonably be expected to harm the interests of the municipality.
208All1 person/1 vote
 
I. TERMINATION:
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