 | SEWAGE COMMISSION | |
| Tuesday, May 12, 2020 | ||
| Minutes of the meeting of the Sewage Commission held on May 12, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 1:04 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | D. Frisch | City of Courtenay |
| Vice-Chair: | K. Grant | Town of Comox |
| Members: | R. Arnott | Town of Comox |
| W. Cole-Hamilton | City of Courtenay | |
| D. Guerard | CFB Comox | |
| W. Morin | City of Courtenay | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| Absent: | ||
| Members: | M. Swift | Town of Comox |
| ATTENDANCE | ||||||
| LCol D. Guerard, CFB Comox, was not in attendance when the meeting was called to order.
With the exception of Chair Frisch and Director Grant, all commission members participated in the meeting by electronic means. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation. | ||||||
| MANAGEMENT REPORT: | ||||||
| K. Grant/W. Morin: THAT the Sewage Commission management report dated May 2020 be received. [Item] | ||||||
| Carried | ||||||
| REPORTS: | ||||||
| COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES | ||||||
| W. Morin/W. Cole-Hamilton: THAT the minutes of the Comox Valley Sewage Management Advisory Committee meeting held April 30, 2020 be received. [Item] | ||||||
| Carried | ||||||
| Note: Director Hamir pariticipated in discussion by electronic means on the following topic as per the policy "Electoral Area B Director Participation at Sewage Commission" approved by the Sewage Commission on November 5, 2019. | ||||||
| UPDATE ON ODOUR CONTROL UPGRADES | ||||||
| K. Grant/R. Arnott: THAT the report dated May 6, 2020 regarding an update on engineering and construction of the odour control upgrades at the Comox Valley Water Pollution Control Centre be received. [Item] | ||||||
| Carried | ||||||
| K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the report regarding an update on engineering and construction of the odour control upgrades at the Comox Valley Water Pollution Control Centre.
LCol D. Guerard, CFB Comox, joined the meeting at 1:09 pm. | ||||||
| K. Grant/R. Arnott: THAT the scope of the odour control upgrades be revised from Option 2B per the approved recommendation at the February 11, 2020 Sewage Commission meeting, to Option 2C based on the rationale provided within this staff report dated April 23, 2020.
AND THAT the Comox Valley Regional District proceed with engineering and construction of odour control upgrades at the Comox Valley Water Pollution Control Center that include covering of bioreactors and installation of a new wet chemical scrubber, estimated at $6.5 million. | ||||||
| Carried | ||||||
| Director Hamir left the meeting at 1:15 pm. | ||||||
| IN-CAMERA: | ||||||
| K. Grant/R. Arnott: THAT the commission adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:
90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public. | ||||||
| Carried | ||||||
| Time: 1:15 pm. | ||||||
| RISE AND REPORT: | ||||||
| The commission rose from its in-camera session at 1:54 pm and reported on the following resolution from the February 11, 2020 in-camera Sewage Commission meeting: | ||||||
| "THAT the Comox Valley Sewage Commission support receiving Electoral Area A wastewater into the Comox Valley Sewer System through expansion of the Comox Valley Sewage Service area, to be implemented in advance of infrastructure construction with necessary:
• Bylaws being adopted and/or amended; • Approvals being given by the Comox Valley Regional District, member municipalities and partners; and • Consideration of a contribution towards the non-depreciated value of the existing Comox Valley Sewer System infrastructure based on the relative proportion of wastewater flows anticipated 20 years after connection. AND THAT staff work with the participating municipalities to secure the services of Leftside Partners Inc. and Neilson to bring back governance options working within the commission model described in their January 2, 2020 report. AND FINALLY THAT staff present a non-regulatory bylaw to guide the future decision process for the Comox Valley Sewage Commission and Comox Valley Regional District with respect to the planned system expansion based on criteria that relates to finances, decision-making and historic roles, authorities and investments." | ||||||
| TERMINATION: | ||||||
| K. Grant/R. Arnott: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 1:54 pm. | ||||||
| Confirmed by:
____________________________________ David Frisch Chair | |
| Certified Correct: ____________________________________ L. Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant These minutes were received by the Comox Valley Regional District board on the _________ day of May, 2020. |