 | COMOX VALLEY REGIONAL DISTRICT BOARD | |
| Tuesday, May 12, 2020 | ||
| Minutes of the meeting of the Comox Valley Regional District Board of Directors held on May 12, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 4:00 pm. | ||
| MINUTES | ||
| Present: | ||
| Chair: | J. Ketler | Village of Cumberland |
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) |
| W. Morin | City of Courtenay | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| D. Frisch | City of Courtenay | |
| K. Grant | Town of Comox | |
| M. Swift | Town of Comox | |
| W. Cole-Hamilton | City of Courtenay | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| B. Dunlop | Corporate Financial Officer | |
| S. Smith | General Manager of Planning and Development Services | |
| M. Rutten | General Manager of Engineering Services | |
| D. DeMarzo | General Manager of Community Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| ATTENDANCE: | ||||||
| With the exception of Chair Ketler and Director Grant, all board members participated in the meeting by electronic means. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES: | ||||||
| The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation and read the following article from the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) available online at: www.un.org/
Article 9: Indigenous peoples and individuals have the right to belong to an indigenous community or nation, in accordance with the traditions and customs of the community or nation concerned. No discrimination of any kind may arise from the exercise of such a right. | ||||||
| IN-CAMERA MEETING: | ||||||
| D. Frisch/D. Hillian: THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:
90(1)(c) labour relations or other employee relations; 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public; AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting. | ||||||
| 208 | Carried | |||||
| VARY THE AGENDA: | ||||||
| D. Frisch/D. Hillian: THAT the agenda be varied to bring forward agenda item D.5 - COVID-19 Action Teams. | ||||||
| 208 | Carried | |||||
| COVID-19 ACTION TEAMS | ||||||
| D. Frisch/D. Hillian: THAT the report dated May 7, 2020 regarding the formation and status of the Comox Valley Regional District COVID-19 Action Teams be received. [Item] | ||||||
| 208 | Carried | |||||
| R. Jamieson, Sports Centre Coordinator, with Susan Bullock, Manager of Recreation Programs, presented an overview of the staff report regarding the formation and status of the CVRD COVID-19 Action Teams. [Item] | ||||||
| ADOPTION OF MINUTES: | ||||||
| D. Frisch/D. Hillian: THAT the Comox Valley Regional District Board minutes dated April 28, 2020 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMMITTEE OF THE WHOLE - ELECTED OFFICIALS FORUM - MAY 5, 2020 | ||||||
| D. Frisch/D. Hillian: THAT the Committee of the Whole minutes dated May 5, 2020 be received. [Item] | ||||||
| 208 | Carried | |||||
| REALLOCATION REQUEST - FUNCTION 451 CONNECT WARMING CENTRE | ||||||
| D. Frisch/D. Arbour: THAT the report dated April 27, 2020 regarding a request from the Coalition to End Homelessness for the reallocation of approved funding from the permanent drop-in centre project to the Connect Warming Centre be received. [Item] | ||||||
| 209 | Carried | |||||
| A. Mullaly, Senior Manager of Sustainability and RGS, provided an overview of the staff report regarding a request from the Coalition to End Homelessness for the reallocation of approved funding from the permanent drop-in centre project to the Connect Warming Centre. | ||||||
| Andrea Cupelli, Coordinator, Comox Valley Coalition to End Homelessness, was in attendance at the meeting via teleconference. | ||||||
| D. Hillian/D. Frisch: THAT $10,000 of the $60,000 allocated for the permanent drop-in centre project in 2019 be reallocated to the Connect Warming Centre;
AND FINALLY THAT the reallocation be reflected as an addendum to the Comox Valley Coalition to End Homelessness five year action plan (2020 – 2024). | ||||||
| 209 | Carried | |||||
| CVRD - LIVING WAGE EMPLOYER | ||||||
| D. Arbour/A. Hamir: Report dated May 7, 2020 regarding the costs and implications of the Comox Valley Regional District becoming a Living Wage Employer. [Item] | ||||||
| 208 | Carried | |||||
| J. Martens, General Manager of Corporate Services, provided an overview of the staff report regarding the costs and implications of the CVRD becoming a Living Wage Employer. | ||||||
| D. Frisch/D. Hillian: THAT staff be directed to bring forward an amendment to the Comox Valley Regional District Procurement Policy to include the provision of living wages as part of the sustainability factors for best value procurements;
AND FURTHER THAT the proposed amendment be considered for referral to the Comox Strathcona Waste Management (CSWM) Board for feedback prior to consideration of adoption by the Comox Valley Regional District Board. | ||||||
| 208 | Carried | |||||
| CARBON NEUTRAL UPDATE | ||||||
| D. Frisch/K. Grant: THAT the report dated May 4, 2020 regarding the results of the 2019 Comox Valley Regional District (CVRD) corporate emissions inventory, and to seek approval on a strategy to achieve our carbon neutral commitment for 2019 be received. [Item] | ||||||
| 208 | Carried | |||||
| B. Labute, Policy and Planning Analyst, provided an overview of the staff report regarding the results of the 2019 CVRD corporate emissions inventory and the strategy to achieve the carbon neutral commitment for 2019. | ||||||
| D. Hillian/A. Hamir: THAT the Comox Valley Regional District achieve carbon neutrality for 2019 with the purchase of 1,993 metric tonnes of verified carbon offsets from the Canada-wide Thermal Residential Heating Aggregation Project at a cost of $10 CAD/MT, totalling approximately $19,930 CAD. | ||||||
| 208 | Carried | NAY: D. Arbour | ||||
| A. Hamir/D. Hillian: THAT staff continue to explore the development of a climate action community granting program for the remaining 2019 carbon offset funds (~$31,170) and report back to the Board with recommendations. | ||||||
| 208 | Carried | NAY: D. Arbour | ||||
| BYLAWS AND RESOLUTIONS: | ||||||
| D. Arbour/D. Hillian: THAT Bylaw No. 593 being "Rural Comox Valley Zoning Bylaw No. 520, 2019, Amendment No. 1" be adopted. [Item] | ||||||
| 208 and 213 | Carried | NAY: A. Hamir | ||||
| ADJOURN TO IN-CAMERA: | ||||||
| The board adjourned to its in-camera session at 4:58 pm. | ||||||
| RISE AND REPORT: | ||||||
| The board rose from its in-camera session at 7:10 pm and reported as follows: | ||||||
| -"WHEREAS the Comox Valley Regional District (CVRD) Board of Directors recognize the unprecedented impacts and changes that the global COVID-19 pandemic is having on society, the economy and public health;
THEREFORE BE IT RESOLVED THAT the CVRD implement the COVID-19 Response and Renewal Framework, as generally illustrated in Appendix B to the staff report dated May 8, 2020, which provides direction to develop a plan based on the Board’s principles during this crisis including: consideration for maintaining core services at an affordable cost, sustaining stable services in support of the local economy, adapting to changing community priorities, realigning resources to support community renewal initiatives and communicating clearly about actions, while also protecting public health, the environment and future economic opportunities; AND FINALLY THAT the board rise and report on this resolution and the staff report dated May 8, 2020." [Item] | ||||||
| - "THAT the CVRD Board initiate a Comox Valley Economic Task Force, supported by the Comox Valley Economic Development Society, and that the CVRD formally invite the Mayors of Comox, Courtenay, Cumberland; K'omoks First Nation Chief Nicole Rempel; the Chairs of the CVRD and the Electoral Areas Service Committee; and a representative of CFB Comox to sit as Task Force members;
AND FURTHER THAT the primary goal of the Task Force will be to set the strategic direction for a strong and resilient economy for the Comox Valley throughout the COVID era; AND FURTHER THAT the representatives of the task force meet to confirm terms of reference and broader membership and report back to the board; AND FINALLY THAT the board rise and report on this resolution subject to CVEDS being notified." | ||||||
| TERMINATION: | ||||||
| D. Frisch/D. Hillian: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 7:10 pm. | ||||||
| Confirmed this 26th day of May, 2020: ____________________________________ Jesse Ketler Chair | |
| Certified Correct and Recorded By: ____________________________________ Lisa Dennis Manager of Legislative Services |