SEWAGE COMMISSION Printer version Tuesday, June 16, 2020 Minutes of the meeting of the Sewage Commission held on June 16, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 1:53 pm.     MINUTES         Present: Chair: D. Frisch City of Courtenay Vice-Chair: K. Grant Town of Comox Members: W. Cole-Hamilton City of Courtenay   D. Guerard CFB Comox   W. Morin City of Courtenay   M. Swift Town of Comox Alt. Members: A. Bissinger Town of Comox Staff: R. Dyson Chief Administrative Officer   J. Warren Deputy Chief Administrative Officer   M. Rutten General Manager of Engineering Services   J. Martens General Manager of Corporate Services   L. Dennis Manager of Legislative Services   A. Baldwin Legislative Services Assistant         ATTENDANCE: With the exception of Chair Frisch, all commission members participated in the meeting by electronic means.     RECOGNITION OF TRADITIONAL TERRITORIES The Chair acknowledged that the meeting was being held on the unceded traditional territory of the K’ómoks First Nation.     MANAGEMENT REPORT: M. Swift/W. Cole-Hamilton: THAT the Sewage Commission management report dated June 2020 be received. [Item]    Carried   REPORTS: COMOX VALLEY SEWAGE MANAGEMENT ADVISORY COMMITTEE MINUTES     K. Grant/M. Swift: THAT the minutes of the Comox Valley Sewage Management Advisory Committee meeting held June 4, 2020 be received. [Item]    Carried   CFB PUMP STATION UPGRADE BUDGET AMENDMENT     K. Grant/W. Cole-Hamilton: THAT the report dated June 12, 2020 regarding an update on the CFB Pump Station Upgrade project and an amendment to the 2020-2024 financial plan to accommodate a separated valve chamber for increasing worker safety and equipment longevity be received. [Item]    Carried   C. Gore, Manager of Capital Projects, provided an overview of the staff report regarding the CFB Pump Station Upgrade budget amendment.     A. Bissinger/M. Swift: THAT the 2020-2024 financial plan and capital expenditure program for the Comox Valley Sewerage Service, function 335, be amended by increasing sewer infrastructure expenses in 2020 for the CFB Pump Station upgrade project #1075 by $300,000 funded from an increased transfer of capital works reserves to accommodate a separated valve chamber for enhanced worker safety and equipment longevity.   Carried   NEW BUSINESS: REQUEST FOR A RECREATIONAL VEHICLE SANI-DUMP SITE     W. Cole-Hamilton/M. Swift: THAT the correspondence dated March 12, 2020 from Wendel Lamb regarding a request for a recreational vehicle sani-dump site be received. [Item]    Carried   M. Swift/W. Cole-Hamilton: THAT staff be directed to bring forward a preliminary report regarding the viability and options for providing a sani-dump station service in the Comox Valley.   Carried   ADDENDUM - UPON APPROVAL OF THE COMMITTEE: A. Bissinger/W. Cole-Hamilton: THAT the addendum be considered.   Carried   WSP CONTRACT AMENDMENT FOR THE COMOX VALLEY SEWERAGE SERVICE LIQUID WASTE MANAGEMENT PLANNING PROCESS     K. Grant/W. Cole-Hamilton: THAT the report dated June 16, 2020 regarding a contract amendment to WSP, engineering consultant for the Comox Valley Sewerage Service Liquid Waste Management Planning (LWMP) process, to complete further geotechnical and hydrogeological investigations for the shortlisted conveyance options to help inform the selection of the preferred conveyance solution be received. [Item]    Carried   K. La Rose, Senior Manager of Water/Wastewater Services, provided an overview of the report regarding a contract amendment to WSP engineering consultants for the Comox Valley Sewerage Service LWMP process.     IN-CAMERA: M. Swift/K. Grant: THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter: 90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.   Carried   Time: 2:23 pm.     RISE AND REPORT: The commission rose from its in-camera session at 2:27 pm.     TERMINATION: K. Grant/W. Cole-Hamilton: THAT the meeting terminate.   Carried   Time: 2:27 pm.      Confirmed by: ____________________________________ David Frisch Chair   Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services   Recorded By: ____________________________________ Antoinette Baldwin Recording Secretary These minutes were received by the Comox Valley Regional District board on the _________ day of June, 2020.