NOTICE OF MEETING
ELECTORAL AREAS SERVICES COMMITTEE


Monday, August 10, 2020
Civic Room, 770 Harmston Avenue, Courtenay, BC commencing at 10:00 am.

The chair of the committee will preside over the meeting according to the CVRD procedure bylaw. This meeting may include participation by members of the committee via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. RECOGNITION OF TRADITIONAL TERRITORIES:
B. DELEGATIONS:
1) HOLIDAY ROAD, COUGAR SMITH, ARTELA NEIGHBOURHOOD RESIDENTS
 
Jaki Ayton, Paul Crawford and Jamie Shepherd, Holiday Road, Cougar Smith, Artela neighbourhood, to present information regarding certain activities and living conditions in the neighbourhood and to request an update on actions taken by the CVRD. [Item
 
C. MANAGEMENT REPORT:
Electoral Areas Services Committee management report dated August 2020 for receipt. [Item
208All1 person/1 vote
 
D. REPORTS:
1) ADVISORY PLANNING COMMISSION MINUTES
 
THAT the following advisory planning commission minutes be received:
208All1 person/1 vote
 
- Minutes of the Area A Advisory Planning Commission meeting held July 14, 2020. [Item
 
- Minutes of the Area C Advisory Planning Commission meeting held July 16, 2020. [Item
 
- Minutes of the Agricultural Advisory Planning Commission meeting held July 23, 2020. [Item
 
2) ELECTORAL AREA C - DEVELOPMENT VARIANCE PERMIT DV 4C 20 - 6488 EAGLES DRIVE (PASTERSHANK/SAWATZKY)
 
Report dated July 22, 2020 regarding Development Variance Permit DV 4C 20 to reduce the front yard setback pertaining to Lamb Road to allow the construction of a single detached dwelling at 6488 Eagles Drive (Pastershank/Sawatzky) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Correspondence from Bruce Bell and Jean Bell, 6510 and 6520 Eagles Drive, regarding Development Variance DV 4C 20 - 6488 Eagles Drive (Pastershank/Sawatzky) for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Consideration of the addendum will be given regarding adjacent property owner comments relating to Development Variance Permit DV 4C 20 - 6488 Eagles Drive (Pastershank/Sawatzky).
 
Additionally, the Electoral Areas Services Committee will consider any comments or presentations from adjacent property owners in attendance at the meeting.
 
Recommendation:
 
THAT the board approve Development Variance Permit DV 4C 20 (Pastershank/Sawatzky) to reduce the minimum front yard setback pertaining to Lamb Road from 7.5 metres to 4.5 metres (and from 5.5 metres to 3.5 metres for the eaves) for the purpose of allowing the construction of a single detached dwelling on the property described as Strata Lot 9, Section 24, Township 6, Comox District, Strata Plan VIS5611 Together with an Interest in the Common Property in Proportion to the Unit Entitlement of the Strata Lot as Shown on Form V, PID 026-055-457 (6488 Eagles Drive);

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
3) ELECTORAL AREA A - ZONING BYLAW AMENDMENT RZ 1A 19 - 55 HECTARE UNDEVELOPED PARCEL - (UPPER ISLAND DEVELOPMENTS LTD.)
 
Report dated July 23, 2020 regarding Zoning Bylaw Amendment Application RZ 1A 19 to rezone a 55 hectare undeveloped parcel in the Union Bay Settlement Node from Country Residential Two (CR-2) to a residential zone that would enable its subdivision into lots with a minimum area of 0.4 hectares and to recommend that the application be externally referred for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
NOTE: A revised report was added to the agenda at 3:45 pm on Friday, August 7, 2020.
 
Recommendation:
 
THAT the Comox Valley Regional District Board endorse the agency referral list as outlined in Appendix A of staff report dated July 23, 2020, and direct staff to commence the external agency referral process for Lot B, District Lot 13, Nelson District, Plan VIP60017, except Plan EPP76949, as part of a proposed amendment (RZ 1A 19) to Bylaw No. 520, being the “Rural Comox Valley Zoning Bylaw No. 520, 2019”;

FURTHER THAT Comox Valley Regional District staff consult with First Nations in accordance with the referrals management program dated September 25, 2012;

AND FINALLY THAT the Comox Valley Regional District Board authorize staff to begin discussions on provision of community amenities as per Section 72 “Community Amenity Contributions” of Bylaw No. 337, being the “Rural Comox Valley Official Community Plan Bylaw No. 337, 2014.”
208 and 213A, B, C1 person/1 vote
 
4) ELECTORAL AREA A - DEVELOPMENT PERMITS DP 3A 20 & DP 4A 20 (SHORELINE PROTECTION) – COAL HILLS, ISLAND HIGHWAY (WEST FRASER MILLS LTD. AND PROVINCE OF BRITISH COLUMBIA)
 
Report dated August 6, 2020 regarding Development Permits DP 3A 20 and DP 4A 20 under the Shoreline Protection Devices Guidelines related to the proposed land alterations to the shoreline at the Union Bay Coal Hills site for receipt. [Item
208 and 213A, B, C1 person/1 vote
 
Recommendation # 1:
 
THAT the board approve Development Permit DP 3A 20 (Union Bay Coal Hills) on property described as That part of Lot 1 District Lot 154, Nanaimo District, Sections 31 and 32, Township 1 and District Lot 28, Nelson District, Plan EPP15507 as shown on Plan EPP56910, PID 030-110-254, for the development of shoreline protection devices;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
Recommendation # 2:
 
THAT the board approve Development Permit DP 4A 20 (Union Bay Coal Hills) on property described as Block B, District Lot 155, Nanaimo District for the development of shoreline protection devices;

AND FINALLY THAT the Corporate Legislative Officer be authorized to execute the permit.
208 and 213A, B, C1 person/1 vote
 
5) COVID-19 RESPONSE AND RENEWAL - ELECTORAL AREAS
 
Report dated August 6, 2020 regarding COVID-19 Response and Renewal initiatives for the services specific to the rural areas, including for water distribution, emergency programs and fire protection, parks and other electoral area-based functions for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the COVID-19 Response and Renewal plan for the Electoral Areas, as included with the staff report dated August 6, 2020 be approved.
208All1 person/1 vote
 
6) CVRD FIRE DEPARTMENTS OPERATIONAL GUIDELINES
 
Report dated July 31, 2020 regarding the Comox Valley Regional Distinct Fire Services Operational Guidelines for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the board endorse the Comox Valley Regional District (CVRD) Fire Services Operational Guidelines Manual as the guiding operational document of the CVRD fire departments.
208All1 person/1 vote
 
7) CVRD GRANTS/FUNDING SERVICES - PROCESS RECOMMENDATIONS
 
Report dated August 6, 2020 regarding the guidelines and new processes for creating criteria for the various grant and funding services offered and administered by the Comox Valley Regional District for receipt. [Item
208All1 person/1 vote
 
Recommendation #1:
 
THAT existing grant services are modified as described below:
a. Modify the Electoral Area Arts and Culture Grant Program to include dual funding streams, one for five-year agreements and the other for one-time special initiative or event funding, additionally request a regional strategic plan be created for the sector.
b. Grant in Aid funding to be marketed as Rural Area Community Grants and include election cycle multi-year agreements for some traditionally long standing recipients.
c. Establishment of a new Part A - Baynes Sound Community Facilities Service in conjunction with the expansion of the existing Black Creek Community Hall service (function #676) to include other community facilities within Electoral Area C both to be completed through an electoral ascent process.
208All1 person/1 vote
 
Recommendation #2:
 
THAT staff refine grant criteria, application processes, deadlines and public awareness / engagement by way of a new community granting program portal on the Comox Valley Regional District website.
208All1 person/1 vote
 
Recommendation #3:
 
THAT staff work with Denman and Hornby Island organizations to refine recreation grant processes and criteria.
208All1 person/1 vote
 
Recommendation #4:
 
THAT Electoral Area Community Works Funds be reserved for internal Comox Valley Regional District projects with exceptions made on a case to case basis.
208All1 person/1 vote
 
8) HORNBY ISLAND COMMUNITY ENHANCEMENT CORP. REQUEST FOR CVRD SUPPORT/ASSISTANCE WITH INVESTING IN CANADA INFRASTRUCTURE PROGRAM GRANT APPLICATION
 
Report dated August 6, 2020 regarding a recent request from the Hornby Island Community Economic Enhancement Corporation for support and assistance with an application to the Investing in Canada Infrastructure program for the Hornby and Denman Digital Roadmap & Implementation Plan project for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the request from HICEEC for grant application sponsorship by the CVRD to the current intake of the ICIP – RNC program, be declined;

AND FURTHER THAT staff be directed to work with and support HICEEC and its partners towards the potential establishment of high-speed broadband infrastructure (FTTP) to Denman and Hornby Islands.
208All1 person/1 vote
 
E. NEW BUSINESS:
1) EVENT PROPOSAL HONOURING ESSENTIAL WORKERS DURING COVID-19
 
Correspondence dated July 14, 2020 from Rob Peterson regarding an event proposal to honour essential workers of the Comox Valley during the COVID-19 pandemic. [Item
208All1 person/1 vote
 
F. ADDENDUM - UPON APPROVAL OF THE COMMITTEE:
Recommendation:
 
THAT the addendum be considered.
208All1 person/1 vote
 
1) Adjacent property owner comments regarding Development Variance Permit DV 4C 20 - 6488 Eagles Drive (Pastershank/Sawatzky)
 
Comments from property owners adjacent to the property pertaining to Development Variance Permit DV 4C 20 - 6488 Eagles Drive (Pastershank/Sawatzky) will be posted here prior to the meeting.
 
G. MEDIA QUESTIONS:
H. IN-CAMERA:
THAT the committee adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(f) Law enforcement, if the committee/board considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment.
208All1 person/1 vote
 
I. TERMINATION:
Meeting Web Page